Reffley Community Association Reffley Hall Reffley Lane Kings Lynn 01553 www.refey.com info@refey.com 670785 ## **Chairpersons Report for AGM 2023** I would like to begin by thanking you for attending this evening. The past years have shown little support at an AGM, so we really appreciate you taking the time to come along and support us. It has been a busy year for the committee as we have been working hard to get our events up and running again. Many people come along to support our events on the day, but as you can imagine, a lot of work goes into the planning and preparation, which wouldn’t be possible without the hard work and dedication from the people at this table who are all unpaid volunteers. Thank you all for giving your time and energy to ensure the events continue for the community and the halls run as smoothly as they do. We receive many compliments regarding the cleanliness of the halls and the convenient booking processes, which is testament to committed, hardworking staff we are lucky to have on board. Shelby, our booking clerk, Leanne and Kris, our cleaning team and Georgie who looks after our finances. In addition, this year has seen the addition in the role of a General Manager (Georgie) which has taken a lot of pressure away from the committee and my role in particular. She works hard to ensure the day-to-day running of the halls is effective and staff are well supported, as well as dealing with any queries or issues that may arise. I would like to personally thank you all for your professionalism and dedication to your roles. The halls wouldn’t run without you all and thank you for going above and beyond to support us as volunteers at our events too. I would also like to thank our regular hirers who continue to show their commitment to the halls by giving us their business and supporting us by keeping a close eye on the halls during their bookings. Their business ensures the halls finances remain healthy. This year we have seen the return of bingo nights, an 80’s themed disco, free children’s Halloween party, Santa’s sleigh ride around the estate, Jubilee celebrations and of course our recent Coronation picnic. We were able to fully fund the picnic with £2000 compensation from Anglian Water following the disruption to our water supply last year. We also hand delivered a newsletter to every house on the estate to keep residents informed about the Registered Charity Number 288514 Reffley Community Association Reffley Hall Reffley Lane Kings Lynn halls, green spaces and events we are working on. We hope to do this again in the very near future. We have also been working hard on some larger projects at the halls. We will very soon see the back of the containers as our new storage facility is in the process of being built and have upgraded some of our technology to ensure we stay up to date with our booking processes and website, as well as general maintenance and repairs as described by Paul our Treasurer. Our future plan includes work on the car park and pond area and repainting the halls to ensure they continue to look fresh and clean and continue to attract regular and private bookings. All of this will require significant investment from our funds so we will need to replenish the accounts by fundraising through events. As I am sure you can understand this is a big ask from our committee, so we are actively seeking new committee members to spread the load. If you feel you have a few hours to spare each month we would love to have you on board and ask you to speak to a member of the committee at the end of the meeting. If this isn’t something you are able to commit to, then we hope you will all continue to support us by attending events to ensure the halls remain an asset to the community for as long as possible. Leanne Howell RCA Chair Registered Charity Number 288514 Reffley Community Association Profft and Loss Roport 01 2022. 31 Al￿￿. 3Y23 S•h• 40LKI. Hal 49.316.70 4010- FWKI Ralstryj 1A33.95 4W)). Olhar Incorr 1557.17 204A7 T¢>tal Salés £53.612.29 Totsl Dllect Ewfts•8 £0.00 GROSS PROFITI LOSS £53.61129 6WJ- MarkeUrvJ 16Z50 17.7T4.70 71(￿- Rent 7110-W4ter Rates 791.78 1419.16 7210- Gas 1.051.98 7510. Pffte arNJ Caff* 16.05 7520.0(Ike Statyx 267.30 7W). TelgFkn* & Bro•JbarbJ 449.70 1.405.75 761O.ACuA￿trv Fees 510.00 28kn ¥)24 1245 Scanned with Camscanner 95174 659.98 2.$72 7810-ao8nNwJ 1.38150 1791.93 423.88 3.971.06 78.74 108.00 10.IXI 8210. Subsuw 162.Tr] 140.79 1221.46 Totsl l>rnh•ads FAD.984.86 NET PROF￿ I LO&8 £11627.43 ￿24 1245 Scanned with Camscanner Reffley Communlty Assoclatlon Balanc• Sheet Report 7ts. 31 2023 9.859S3 1.917.48 1.027.74 £16084.75 11lJl.T￿Jè 3.957.30 32,605.03 1210. 61219.IXI 7015- Slaff 109.40 318.37 Tolal CuThent Assets £98209.10 £11S.093.85 2101. L)erKsts 8.315.00 Totsl Curr•nt £8.639.99 28knXQ4 IZ46 P4p)Id2 Scanned with Camscanner T¢)tsl U•blllll•B £8.839.9• TOTAL NEfASSErs £106ASI86 EQUITY 45.9S6.&1 Nei Profft l L 60.497.78 40.386.67 NrtPnffi/Loss (Yw￿5)) 7.483.68 NelProfft/Loss fcwenl 12.627.43 TOTAL EQUtrY £10W.86 >)24 1246 p￿2￿T2 Scanned with Camscanner A Services Somih )YL￿t•￿ fo& J75 r.. 01553 670396 Our Rer SGIREF002 Reffley Community Association 19 South Wwtton Lan¢ King's Lynn Norfolk PE30 3BS 26th January 2024 tkar Committe¢ Reffl Communi Association- 2023 Atcoynts L Steven Garrod can confirm that the accounting retx)rts produced by Reffley Community Associations own staff, using the sage cloud softwar4 have been verified to show a true and faiT r¢fl¢ction of the as￿lation'S financial position as ai th¢ 31 Marth 2023. Various transa¢tions have been cross-r¢ferenced from invoicelreceipts through to the bank xcount and aLYounted for with no anomalies found. All bank aCC4)Un￿ wages and debtors lists have been ¢hecked and prepared recon¢ilialions hav¢ been verifled to third party evidence. ADY accrt￿lS deemed necessary have also been calculated including deposits held. Should you require any fiuther infomiation or assistanK plw¢ do not hcsitate to contact m¢. Yours faithfully. Siev¢n Garrod G A Seryicu 210rfo& £tmite&- A Services- AeBisteTe&NÉX J531g08 %toisteTe4f0ff￿È io ASA fjrvve. Soul6 Xuwslynty pf30 m. Oir¢¢tor. Steven Scanned with Camscanner