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2023-03-31-accounts

REGISTERED COMPANY NUMBER: 01764395 (England and Wales) REGISTERED CHARITY NUMBER: 288453

Report of the Trustees and

Unaudited Financial Statements

for the Year Ended 31 March 2023

for Ringwood Meeting House Association Limited

Town & Forest Chartered Accountants First Floor, New Barnes Mill Cottonmill Lane St Albans AL1 2HA

Ringwood Meeting House Association Limited

Contents of the Financial Statements for the Year Ended 31 March 2023

Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5 to 6
Notes to the Financial Statements 7 to 12
Detailed Statement of Financial Activities 13 to 14

Ringwood Meeting House Association Limited

Report of the Trustees for the Year Ended 31 March 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and Activities

The objects of the charity are to promote the permanent preservation for the public benefit of the Meeting House located at Ringwood in Hampshire, as a building of historical and architectural interest to be retained for the education and enjoyment of the present and future generations. The Meeting House is available for the use of any of the following purposes:

As an exhibition and Information Centre As a Museum and Heritage Centre As a Meeting House or Meeting Hall As a Concert Venue For public educational purposes For any other charitable purposes whatsoever

ACHIEVEMENT AND PERFORMANCE

The trustees maintain, as their long-term objective, the preservation of the 1727 Meeting House and aim to ensure that it fulfils a purposeful role in Ringwood being used in accordance with the statement of Objectives and Activities set out above. Heritage Lottery Funding was secured with the offer (and acceptance of the trustees) of a grant of £513,000 and work in the consolidated preservation and general refurbishment of the building both inside and out is finished and now being maintained. The interior of the building is much enhanced by the completed work. Exhibitions and displays professionally designed based on information provided by the trustees feature prominently. The history of the building is clearly revealed.

FINANCIAL REVIEW

Reserves Policy

The building and maintenance cost a total of £698,199. This was funded as follows - Heritage Lottery Fund Grant £513,000, Stephenson Trust Grant £150,000 and general fund raising, including earlier grants from Hampshire County Council, New Forest District Council and a substantial legacy from Miss P Wareham.

During October 2018 a substantial legacy was received from the estate of Pamela Barnwell.

Page 2

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing documents, being its Memorandum and Articles of Association, and is constituted as a company limited by guarantee, as defined by the Companies Act 2006.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number 01764395 (England and Wales)

Registered Charity number

288453

Registered office

New House Market Place Ringwood Hampshire BH24 1ER

Trustees

D M Hoskins Esq J Reynolds J Wickens Esq E Abrams K Adams B Davies J Hawkins A Rix S M Thurston J M Sturmey (resigned 17.05.23) L Gray (appointed 08.10.22)

Company Secretary

S M Thurston

Independent Examiner

Zara Dunster FCA Town & Forest Chartered Accountants First Floor, New Barnes Mill Cottonmill Lane St Albans AL1 2HA

23/09/2023 Approved by order of the board of trustees on ............................................. and signed on its behalf by:

.......................................................................... E Abrams - Trustee

Page 2

Independent Examiner's Report to the Trustees of Ringwood Meeting House Association Limited

Independent examiner's report to the trustees of Ringwood Meeting House Association Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Zara Dunster FCA Town & Forest Chartered Accountants First Floor, New Barnes Mill Cottonmill Lane St Albans AL1 2HA

25/09/2023 Date: .............................................

Page 3

Ringwood Meeting House Association Limited

Statement of Financial Activities for the Year Ended 31 March 2023

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
2,905
Charitable activities
5
Charitable Activities
673
Other trading activities
3
16,940
Investment income
4
4,479
Total
24,997
EXPENDITURE ON
Raising funds
6
4,410
Charitable activities
7
Charitable Activities
35,650
Other
9,740
Total
49,800
NET INCOME/(EXPENDITURE)
(24,803)
RECONCILIATION OF FUNDS
Total funds brought forward
256,265
TOTAL FUNDS CARRIED FORWARD
231,462		 Restricted
funds
£
-
-
-
2,483
2,483
-
-
92
92
2,391
59,912
62,303		 31.3.23
Total
funds
£
2,905
673
16,940
6,962
27,480
4,410
35,650
9,832
49,892
(22,412)
316,177
293,765		 31.3.22
Total
funds
£
1,040
755
10,974
5,092
17,861
3,333
31,971
7,713
43,017
(25,156)
341,333
316,177

The notes form part of these financial statements

Page 4

Ringwood Meeting House Association Limited

Balance Sheet 31 March 2023

Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
11
3,540
CURRENT ASSETS
Stocks
12
1,081
Debtors
13
5,418
Investments
14
185,230
Cash at bank and in hand
41,849
233,578
CREDITORS
Amounts falling due within one year
15
(5,656)
NET CURRENT ASSETS
227,922
TOTAL ASSETS LESS CURRENT
LIABILITIES
231,462
NET ASSETS
231,462
FUNDS
16
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
521
-
511
59,527
1,744
61,782
-
61,782
62,303
62,303		 31.3.23
Total
funds
£
4,061
1,081
5,929
244,757
43,593
295,360
(5,656)
289,704
293,765
293,765
231,462
62,303
293,765		 31.3.22
Total
funds
£
4,776
580
1,678
262,221
51,112
315,591
(4,190)
311,401
316,177
316,177
256,265
59,912
316,177

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 5

Ringwood Meeting House Association Limited

Balance Sheet - continued 31 March 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

23/09/2023

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

----- Start of picture text -----
.............................................
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............................................. E Abrams - Trustee

The notes form part of these financial statements

Page 6

Ringwood Meeting House Association Limited

Notes to the Financial Statements for the Year Ended 31 March 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention and in accordance with the accounting policies set out below.

The financial statements have been prepared in sterling which is the functional currency of the charity.

Financial reporting standard 102 - reduced disclosure exemptions

The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

continued...

Page 7

Ringwood Meeting House Association Limited

Notes to the Financial Statements- continued
for the Year Ended 31 March 2023
2. DONATIONS AND LEGACIES
31.3.23 31.3.22
£ £
Donations 2,770 890
Gift aid tax recovered 135 150
2,905 1,040
3. OTHER TRADING ACTIVITIES
31.3.23 31.3.22
£ £
Sale of refreshments 10,606 5,691
Subscriptions 545 310
Special fund raising with bar 5,058 4,196
Books, prints etc 546 568
Jam 4 88
Electricity - feed in tariff 181 121
16,940 10,974
4. INVESTMENT INCOME
31.3.23 31.3.22
£ £
Interest receivable 6,962 5,092
5. INCOME FROM CHARITABLE ACTIVITIES
31.3.23 31.3.22
Activity £ £
Lettings Charitable Activities 673 755

continued...

Page 8

Ringwood Meeting House Association Limited

Notes to the Financial Statements - continued for the Year Ended 31 March 2023

6. RAISING FUNDS

Raising donations and legacies
31.3.23 31.3.22
£ £
Cost of refreshments 1,802 949
Cost of fund raising events 2,608 2,384
4,410 3,333
7. CHARITABLE ACTIVITIES COSTS
Direct
Costs
£
Charitable Activities 35,650
8. SUPPORT COSTS
Governance
Management Finance costs Totals
£ £ £ £
Other resources expended 8,572 137 1,123 9,832
9. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
31.3.23 31.3.22
£ £
Depreciation - owned assets 715 813

10. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.

continued...

Page 9

Ringwood Meeting House Association Limited

Notes to the Financial Statements - continued for the Year Ended 31 March 2023

11. TANGIBLE FIXED ASSETS

Fixtures
and
fittings
£
COST
At 1 April 2022 and 31 March 2023
7,529
DEPRECIATION
At 1 April 2022
3,678
Charge for year
577
At 31 March 2023
4,255
NET BOOK VALUE
At 31 March 2023
3,274
At 31 March 2022
3,851
12.
STOCKS
Stocks
13.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Prepayments and accrued income
14.
CURRENT ASSET INVESTMENTS
Fixed Term Bonds		 Computer
equipment
£
1,058
133
138
271
787
925
31.3.23
£
1,081
31.3.23
£
17
5,912
5,929
31.3.23
£
244,757
Totals
£
8,587
3,811
715
4,526
4,061
4,776
31.3.22
£
580
31.3.22
£
19
1,659
1,678
31.3.22
£
262,221

continued...

Page 10

Ringwood Meeting House Association Limited

Notes to the Financial Statements - continued for the Year Ended 31 March 2023

15. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.3.23 31.3.22
£ £
Trade creditors 3,461 2,622
Other creditors 474 314
Accrued expenses 1,721 1,254
5,656 4,190

16. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Restricted funds
Building Fund
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
Building Fund
TOTAL FUNDS		 At 1.4.22
£
256,265
59,912
316,177
Incoming
resources
£
24,997
2,483
27,480		 Net
movement
At
in funds
31.3.23
£
£
(24,803)
231,462
2,391
62,303
(22,412)
293,765
Resources
Movement
expended
in funds
£
£
(49,800)
(24,803)
(92)
2,391
(49,892)
(22,412)

continued...

Page 11

Ringwood Meeting House Association Limited

Notes to the Financial Statements - continued for the Year Ended 31 March 2023

16. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

At 1.4.21
£
Unrestricted funds
General fund
281,333
Restricted funds
Building Fund
60,000
TOTAL FUNDS
341,333
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
17,861
Restricted funds
Building Fund
-
TOTAL FUNDS
17,861		 Net
movement
At
in funds
31.3.22
£
£
(25,068)
256,265
(88)
59,912
(25,156)
316,177
Resources
Movement
expended
in funds
£
£
(42,929)
(25,068)
(88)
(88)
(43,017)
(25,156)

17. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2023.

Page 12

Ringwood Meeting House Association Limited

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Gift aid tax recovered
Other trading activities
Sale of refreshments
Subscriptions
Special fund raising with bar
Books, prints etc
Jam
Electricity - feed in tariff
Investment income
Interest receivable
Charitable activities
Lettings
Total incoming resources
EXPENDITURE
Raising donations and legacies
Cost of refreshments
Cost of fund raising events
Charitable activities
Insurance
Light, heat and water
Repairs and renewals
Operations manager
Reception costs
Cleaning		 Detailed Statement of Financial Activities
for the Year Ended 31 March 2023
31.3.23
31.3.22
£
£
2,770
890
135
150
2,905
1,040
10,606
5,691
545
310
5,058
4,196
546
568
4
88
181
121
16,940
10,974
6,962
5,092
673
755
27,480
17,861
1,802
949
2,608
2,384
4,410
3,333
1,663
1,365
4,403
3,603
6,712
4,578
15,186
15,228
4,085
3,438
3,601
3,759
35,650
31,971		 Detailed Statement of Financial Activities
for the Year Ended 31 March 2023
31.3.23
31.3.22
£
£
2,770
890
135
150
2,905
1,040
10,606
5,691
545
310
5,058
4,196
546
568
4
88
181
121
16,940
10,974
6,962
5,092
673
755
27,480
17,861
1,802
949
2,608
2,384
4,410
3,333
1,663
1,365
4,403
3,603
6,712
4,578
15,186
15,228
4,085
3,438
3,601
3,759
35,650
31,971
1,040
5,691
310
4,196
568
88
121
10,974
5,092
755
17,861
949
2,384
3,333
1,365
3,603
4,578
15,228
3,438
3,759
31,971

This page does not form part of the statutory financial statements

Page 13

Ringwood Meeting House Association Limited

Support costs
Management
Computer costs
Telephone and broadband
Postage and stationery
Advertising
Archive costs
Professional fees
Depn of fixtures & fittings
Depn of computer equipment
Finance
Bank charges
Governance costs
Accountancy
Total resources expended
Net expenditure		 Detailed Statement of Financial Activities
for the Year Ended 31 March 2023
31.3.23
31.3.22
£
£
484
853
634
683
903
832
1,291
1,063
2,181
2,396
2,363
13
578
680
138
133
8,572
6,653
137
87
1,123
973
49,892
43,017
(22,412)
(25,156)

This page does not form part of the statutory financial statements

Page 14