SPELDHURST VILLAGE HALL FOUNDATION REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2025 THE SPELDHURST VILLAGE HALL FOUNDATION IS A CHARITY REGISTERED WITH THE CHARITY COMMISSION (ENGLAND & WALES) REGISTERED CHARITY NUMBER 287945
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 CONfENTS Page Trustees. Report Risk Assessment ststement of Trustees, Responsibilities Independ¢nt EXamIn'S Rewrt Statement of Financial Activities io Balance Sheet Cash Flow 12 Notes to the Accounts 13 Name and address of the charity: Speldhurst Village Hall Foundation St Mary's Lane SIdhUrst Kent TN3 OPR Registered Charity Number. 287945 Bankers: Santander plc Bridle Road Booile Merseyside L30 4GB Honorary Independent Examiner: Mr S Pocock FCCA BSR Bespoke Chartered Accountants Registered Auditors Lindcn IIou5C Linden Close Tunbridg¢ Wells Kent TN4 8HH
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 TRUSTEES, REPORT FOR THE YEAR ENDED 31 DECEMBER 2025 OBJECTIVES OF THE CHARrrY The charity was established as an unincorwrdted trust by a declaration of trSt datrd 30 April 1966, under which land w&s transferred to the chaTity out of the village allotmenl land for the purEK)ses of building a village hall. using money raised by public fimdraising. Und¢r the TnLgt Deed the Hall is to b¢ used by the inhabitants of Sp¢ldhuN and the neighbourhood without distinction of sex, sexual orientation. age, disability, nationality. race or political. religious or other opinions. including use of the hall for meetings, ItUreS and classes or other forn of Tecrealion and leisure time occupation in the interests of )CIal welfare and with the objective of improving the conditio8 of life for those inhabilants. TRUSTEES AND GOVERNANCE The trust deed sets out that the management committee shall consist of 5 elected members, 14 appointed members and up to 4 co-opted members. The apFK)inted memlxrs are appointed by the relevant Speldhurst Villag¢ bodi¢s set out below. All management committee members are Trustees and hold office for one year and may be rfrelected al AGM. The Trustees held oifice from l January 2025 to the date of this rep)tL unless otherwise ststed below, were: Re-Elect¢d Members Mr D Turner Mr P Tew (Treasurer) Mrs K Bowles , Appoint¢d Membe Mrs N Rees (St Mary's Church) Cllr R Ellery (Speldhurst Parish Council) Mrs P Carter (Library) Mr A Ford (Flower Show)- until 24 April 2025 Mr M Oddy (Allotments) Mr N Burgess (Scouts) Mrs S Oddy (Guides) Mr T Shoebridge (War Games Society) Mr D Giannini (Men's Club) - until 7 January 2026 Mr E Wesson (Recreation Ground) Mr M Hatrowing (Fete and St Mary's Lane Residenls) Emma Annour (Footsteps Dan Academy) until 24 April 2025 Mr D Turner acted as the Chairman of Trustees from l January 2025 to the date of this report. A management group runs the Village Hall on a day to day basis. The members of this group are the Chaimian for the time being- Mr D Turner together with Mr P Tew, Mrs S Oddy, Mrs K Bowles and Mr M Harrowing. The trust has no fornMI policies and procedures for the induction and training of Trustees.
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 The trustees present their Report and Accounts for the year ended 31 December 2025 The accounts have been prepared in accordance with the accounting policies set out in note I to the accounts and comply with the Charities Act 2011 and"Aw)unting and Reporting by Charities: Statement of Recommended Practice applicabl¢ lo charities preparing their accounts in accordance with the Financial RetM)rting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015). PUBLIC BENEFIT STATEMENT In setting our objectives and planning our activities. the Trustees have given carefi consideration to the Charity Commission's gen1 guidance on public benefit and, in particular, its supplementary b¢n¢fit guidancc on fee charging. The Foundation fulfils its public b¢n¢fit duty by Providing the facilities set out in the paragraph below headed Y)bjcctives and Activities" When setting the hire charges for the Hall, the charges have been sel so thai users off¢ring public benefit lo those living in the area pay a reduced tariff compared to commercial and privat¢ users. The overall objective of income from hire charges is to enable the Trustees to meet the annual nmning costs of the Flall. ExFtnditure that does not forni part of thc r¢gular maintenance of the building has in the past ken covered by donations from village fundraising events. The Trustees consider that their hire charge policy meets the need of future users of the Hall as well as current users. ORJECTIVES & AcrtvrriES The continuing aims of the Trustees is for local residents and voluntsry groups in the area to be able to enjoy the facilities of the Village Hall for their mtttings and activities. ACHIEVEMENTS AND PERFORMANCE The Hall has been used during the year by groups repres¢nted by the Trustees and by village residents and others for private functions. The New Nursery commenced activity in the Hall after Easter in 2026 and this has led to an incre&8e in income in 2026. Previously we had noi tsken on new hirers for booking times nornially used by the Nursery as we could not commit to the times continuing to be available once a new Nursery had be£n secured. No major works were undertaken during the year as the management committee have been cautious whilst the Hall's income levels stabilised although the Hall's flooring was reconditioned and fencing that had rotted away was replaced. Finally, the TrSteeS would like to thank the management group and the administrator for all their hard work during a challenging year. FINANCIAL REPORT Running of the Hall The Hall Foundation's income comes principally from hail hire income, donations and 8rants. Total hall hire income for 2025 w&s £30,304 (2024- £25,670) an Incre of18. 10/0. Regular
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 user income for 2025 was £27,320 (2024 - £22,888)- an increase of19.40/0 essentially caused by the resumption of Nursery income. One off user income for 2025 was £2,984 (2024 - £2,782) - an increase of 7.3 % compared to last y¢ar. Event income for 2025 was £0 (2024 - £376)- down on the previous year. The ChTiStmas market was run separately from the Hall but in the Hall. We received instead a donation of £132. Running costs for the Hall. excluding depreciatio totslled £33.037 (2024 - £24,367) an increase of £8.670 or 35.60/0 compared to l&sl year. The running costs are incurred in the necessary op¢ration and maintenance of the Hall and in the administrative support associated with dealing with hirers and suppliers. In 2025 we refurbished the flooring ai a wst of £1.555 and replaced rotten fencing at a cost of £1.127. Cleaning costs have risen significantly as we are undertaking significantly mor¢ cleaning again following th¢ OnIng of the ncw Nursery. Electrical work in the year was also more significanL We also had an invoice of sorne £1,500 for water which derived from excessive use over the summer. In 2024 costs were kept under close ntrol with limited one off expenditure although the Hall was repainted at a ¢ost of £2,182. Depreciation on the Hall and related SetS was £1 0.511 (2024 - £10,541) broadly quivalent to last ye8r. Grants and donations Grants and donations received during the year wer¢ £1.647 (2024 - £8.920). There was no Fete donation. The 2024 Fete w&s washed out by heavy rain. We received a donation of £650 from the Speldhurst Flower Show. We also received a donation of £800 from the company which is operating the nursery in the Hall. In 2024 we received an anonymous donation of £5,000. Surplusl(defi¢it) Th¢ net deficit for the year w&8 £11,398 (2024- surplus of £256) and arises after depreciation charged on the Village Hall and related assets. Excluding depreciation the deficit was £887 (2024- a surplus of £J 0,797). Net Sets The Hall and related fixed assets net book value was £292,446 (2024 - £302,957) with the reduction of £10.51 I being the depreciation ¢harg¢d in the year. Cash funds were £77,195 (2024 - £73,155) an incre&se of £4,040 or 5.50/0 principally reflecting the deficit for the year excluding depreciation as adjusted by some other movements in working capital. Within cash funds is an investment bank detx)sit account of £33,914 (2024 - £33,715) which is held on a l 00 day notice account. The financial health of the Ha]1 Foundation r¢mains very solid.
SPELDFtURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 DesigD¥dt¢d Capital Development Fund This Fund was set up in 2005 to provide for non-regular items of expenditure necessary to ensure that the Village Hall and contents are maintained to a cl&8s standard. The balanc of the Designated Capilal Developm¢nt Fund at 31 December 2025 was £17,628 (2024 - £17,628).
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 RESERVES, POLICY It w&s agreed by the Trustees in January 2006 to maintsin a general reserve fund at a level representing six months. ru[ing costs. The General Fund at 31 December 2025 amounted to £55,190 which is in excess of six months running costs based on 2025 expenditurc. Howcv¢r the Truste¢s continue to consider it pent to nuintain the General Fund at current levels because of the continuing uncertain economic climat¢ and the impact it might have on hire fees and running costs. FUTURE PLANS There are no significant refurbisljment plans at the present time. RELATED PARTY TRANSACTIONS There were no related party transactions which took place with Trustees other than one trustee who was reimbursed expenses that had been incurr¢d on behalf of the Foundation. RISK ASSESSMENT The Management Committee continues to monitor risks regularly and rw¢ives updates of any major changes via the Health and Safety Executive. All regular user groups are instructed to carry out th¢ir risk assessments. There are financial procedures in place for handling cash and for authorising. approving and paying for items of expenditure. An insurance policy is in place. Approved by the Tnee$ on 20 April 2026 and signed on their behalf by: Mr D Turner (Chainnan)
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 TRUSTEES? RESPONSIBILITIES The Truste¢s are responsible for preparing the Report and Financial Statements in accordance with applicable law and United Kingdom Accounting Stsndards. Charity law requires the Trustees to prepare financial stat¢m¢nts for each financial year which give a true and fair view of the state of affairs of The Foundation and of its incoming resources and application of resources, including income and expenditur4 for that period. In doing so the Trustees are required to: select suitable accounting policies and then apply them consistently? obs¢rv¢ th¢ methods and principles of th¢ Chariti¢s' SORP: make judgements and estimates that are reasonable and prudent: state whether applicable accounting standards and statements of recommended pra¢tice have been followed. subject to any departures disclosed and explained in the financial statements; and prepare the financial statements on the going conc¢rn basis unless it is tnappropriate to presume that The Foundation will continue in owation. The Tnte¢S are reswnsible for keeping accounting records which disclose with reasonable awuracy at any lime the financial p)sition of The Foundation and which enable them to ascertain the financial position of The Foundation. They are also responsible for safeguarding the assets of The Foundation and hence for taking reasonable for the prevention and detection of fraud and other irregularities. Insofar as the Trustees are aware, there is no relevant inf0mtIOn of which The Foundation's independent examiner is unaware, and the TNstees have taken all steps that they ought to have taken to make thems¢lves aware of any relevant infOrnlI0ft and to ¢stsblish that the independent examiner is aware of that infomiation. The Trustees rynsible for the maintenance and integrity of the coryx)rnte and fllwncial infornwion included on the charity's website.
SPELDHURST VILLAGE HALL FOUNDATtON REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 INDEPENDENT EXAMINER'S REPORT TO THE TRusfEES OF THE SPELDHURST VILLAGE HALL FOUNDATION I report to the trustees on my examination of th¢ accounts of the aFM)v¢ charity ('the Hall Foundation") with charity number 287945 for the y¢ar ended 31 December 2025 s¢t out on pages Ioto 18. Responsibilitfies and basis of report As the charity's tt¢es. you are responsible for the Preparntion of the accounts in accordance with the requirements of the Charities Act 2011 (*he ActJ. I report in resm of my examination of the Tn'S accounts Carried out under section 145 of the 2011 Act and in carrying out my ¢xaminatIo I have followed all the applicable Directions given by the Charity Commission under section 145(5Xb) of the Act. Independent examiner's stst¢rneDt I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act: or the acwunts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independ¢nt ¢xamination. I have no concerns and have come across no other matters in connection with the ' examination lo which attention should be drawn in this rep)rt in oNter to enable a proper understanding of the accounts to be reache Mr S Pocock FCCA BSR Bespoke Chartered Accountants Registered Auditors Linden House Linden Close Tunbridge Wells Kent TN4 8HH 20 April 2026
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 STATEMENT OF FINANCIAL AcrtvrriES 2025 2024 URF URDF T•tsl URF URDF RF Tota] INCOME FROM Grants and donations Charitable activities Hall hire income Event and other income Investtnents- bank interest IA47 Ih47 8.920 8.920 30J 3QJQ4 25,670 376 198 25.670 376 198 199 Tot41 income 32.150 32.150 33,164 3J.164 EXPENDITURE ON CharitAble activities Village H] costs Managemenl and administration {JO329 IIOJI I) (40.740) (21.994} 0 {10.541) (32.J35) 73 Total expended (33W7) Iioji l) 143J48) (24J671 o (10.3411 134.908 N¢t income l (expenditure) Iioji i) (I iJx) 10.797 0 (10.5411 256 Transfers between funds (S.J(l 5,5 Net MoV¢Tht ln funds Q Il•Jlll IllJg8) 5.297 5,5CiI 110.5411 256 Fund$ at l January 2025 5&1F77 1728 3OL957 37W2 50.780 12.128 313.498 376,406 Fund$ #t 31 De¢mber 2025 55.19) 17&28 292J46 365J61 56.077 17.628 302.957 376.662 URF URDF RF means Unrestricted Funds means Unrestricted Destgnated Funds means Restricted Funds The notes on pages 13 to 18 forni part of theye accounts. io
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 BALANCE SHEET 2025 2025 2024 2024 Notes FIXED ASSETS Village Hall Furniture and equipment 292,036 410 302,444 513 292A46 302.957 CURREKf ASSETS Debtors and prepayments Investments (deposit accounts) C&sh at bank 4J27 33,914 43281 3,161 33,715 39,440 CURREiYf LIABILITIES Creditors and accruals (8,704) (2.611) NET CURRE ASSETS n818 73,705 TOTAL NET ASSETS £ 365264 £ 376,662 FUNDS Unrejtrlcted Funds General Fund Unrestricted Designated Funds 55,190 17,628 56,077 17.628 72018 73,705 Restricted Funds Hall Fund Contents Asset Fund Sound System Fund 292,446 302,957 292.446 302,957 £ 365364 £ 376,662 Approved by the Tnjstees on 20 April 2026 and signed on their behalf by: Mr D Turne (Chairnian) The notes on pages 13 to 18 forn] part of these accounts. li
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 CASH FLOW STATEMENr Total Funds Total Funds 2025 2024 Cash flows from operating aeéivitieJ: ¢h provlded by/(used In) OTa8 adivilies Cash flows from Investing actfvltiej: Addlilon toJl¥ed 1nvaflnnts Cash flows from operatlng and Investhig artivitieg 3J41 8,276 Cvdsh and eAsh equlvalents at l JAnu4ry 2025 39,440 31,164 Cajb aDd cash equivglents gt 31 D¢¢ember 2025 81 Cash tn hand Bank current accounts Bank depo8lt accounts (no notice) 43381 39,440 oldl cash dnd cash eq4iwTlents 43 81 Note: The investment dep)sit account represents cash at bank on a l 00 day notice account which consequently is not treated as cash and cash equivalents Reeonelliation of net income l (expendlture) to net ¢a$h flow from operatlDg activities Net income (expenditure) for the year pv the Statement of Financial Activities Depreciation of fixed assets Interest from investrnents Decrease l (increase) in debtors Incre&8e / (decre&8e) in creditors (l iJ98) lo11 (199) (1,166) 256 10,541 (198) (1.269) Net eajb provlded by l (used In) operatlng *clivitie8 The notes on pages 13 to 18 forn] pHrt of these accounts. 12
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 NOTES TO THE FINANCIAL STATEMEiYrs AccouNfiNG POLICIES Accounting Convention The accounts have been prepared under the historical cost convention and in accordance with applicable accounting standards. the Charities Act 2011 and with Statement of Recommended Practice Accounting & R¢porting by Charities IFRSI 02). Incoming Resources Donations and fundraising income are credited to the Statement of Financial Activities when received. Hiring income, grants, pledged income and inter¢st receivabl¢ are credited on an accruals basis with hiring income representing income for ev¢nts which take place in the financial year. Coronavirus Business Support Grants from Tunbridge Wells Borough Council are Credited in the lockdown period to which they relate. Resources Expended Expenditure is debited to the Statement of Financial Activities on an aCenlS basis so costs reflect the usage of services undertaken in the financial year. Depreciation Depreciation is provided on a straight line basis to WTite off the cosL less estimated residual values of fixed a&8ets, over their expected lives using the following rates.. Village Hall Furniture and Equipment 20/0 per aiinum I/0 per annum 13
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 GRANfs AND DONATIONS Unmtricted Rcstricted Funds Funds Total 2025 Totsl 2024 Speldhurst Fete Speldhurst Flower Show Pre School Anonymous donation Other 3,250 650 650 650 800 5,000 20 197 197 1th47 1,647 8,920 There w&9 no Fete donation. The 2024 Fete w&8 washed out by heavy rain. We received a donation of £650 from the Speldhurst Flower Show. We also received donation of £800 from the company vthich is operating the nursery in the Hall. 14
SPELDHURST VtLLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 DIRECT CHAIUTABLE EXPENDTfuRE Unrestrieted Funds Restricted Funds Tolal 2025 Total 2024 Villfdge Htdll costs Telephone and broadband Repairs and renewals CaretakeT services Cleaning and refuse collection Light, heat and water Insurance and perforniancc licence General expenses Fire and safety equipment Postage, stationary and office suppli¢s Website and systems costs Event costs DepT¢ciation 567 5505 3J72 9J06 6.976 2,198 1265 567 5.505 3J72 9J06 6,976 2,198 1365 526 3.685 2.664 5,454 6,175 1,432 1,307 637 351 351 55 59 10,541 ioJii IOAII Total 30329 IOAII 40,740 32,535 Management and administration 2W8 2,808 2.373 Total expenditure 33,037 ioJii 43548 34,908 15
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 TANGIBLE FIXED ASSETS Village Furniture & Equipment Total COST Cost at l January 2025 Additions 520.421 48.213 568.634 Cost at 31 Dernber 2025 520,421 48213 568,634 DEPRECIATION Balancc at l January 2025 Charge for the year 217,977 10.408 47,700 103 265.677 10,511 Balance at 31 December 2025 228J85 47,803 276,188 NET BOOK VALUE AT 31 DEC 2025 292.036 410 292,446 NET BOOK VALUE AT 31 DEC 2024 302,444 513 302.957 DEBTORS AND PREPAYMENTS 2025 2024 Prepayments Debtors and accrued incom¢ lJ21 1,891 ,270 Total 4J27 3,161 All debtors and prepayments are recoverable or relate to, the next year. CREDITORS AND ACCRUALS 2025 2024 Accrned Charges D¢ferred incom¢ HI ind¢mnity dep)sits repayable 7J62 292 850 952 959 700 Toial &704 2.611 16
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 7 FLfNDS ljan 2025 31 Dec 2025 Income ExNiditure Transfers Unrestricted Funds General Fund Designated Capitsl Development Fund 56,077 32,150 (33.037) 55,190 17,628 {0) 17,628 73.705 32,150 (33.037) 72,818 Restricted Funds Hall Asset Fund Contents Asset Fund Sound System Fund 302,957 (10,511) (o) (o) 292,446 302,957 (10,511) 292,446 376,662 32,150 (43.548) 365264 Unrestrfeted Fundi These represent funds that can be used for the general purposes of the charity: General Furnl- covcrs the general running costs of the Hail. Designaied Capital Ikvelopment Fund- this fund has t*en created from certain donations to provide for non-regular ikms of expenditure necessary to ensure that the Hall and ¢ontents ar¢ maintained to a first class andard. Regtrieted Funds These represent fillS that have to be used as specified by the donors. Hall Assei Fund- this represents the net b(KJk value of the Hall and other fixed assets. Contenls Asset Fund- this represents the net book value of Hall contents over the value of £200. Sowid System Fund- this represents an amount equivalent to a grant received from Speldhurst Parish Council towards the Cost of the sound system and h&s been written off over 10 years in line with the depreciation Charged on the sound system. Restricted funds are reduced by th¢ dreCiatiOn on th¢ Hall and related assets. 17
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2025 ANALYSIS OF NET ASSETS BETWEEN FUNDS Fund balances at 31 December 2025 are represented by: Unrestrieted Funds Restricled Funds Total Funds Fixed a&sets Debiors and prepayments Investments { deposit accounts) Cash at Bank Creditors and aC¢nlS 292,446 292,446 4J27 33,914 43,281 (8,704) 4J27 33,914 43281 {8,704) 72018 292.446 365364 FINANCIAL INSTRumETrs The Hall Foundation5 financial instruments are its debtor4 { including investment deposit accounts ) and creditors. The credit risk involved in these financial instrum¢nts is low { the cash is covered by the FSCS guarantee scheme). The fair value and Ik value of financial instruments is the same. I O TRANSACTIONS WITH TRUSTEES No trustee receives remuneration or any benefits from the Foundation. Trustees received £0 (2024 - £0) in reimbursement of expenses incurred in the running of th¢ charity and were invoiced, on the same ternis and conditions &8 applies io bookings to other than to Trustees. £0 (2024 - £640) for use of Village Hall facilities. Similarly close latiVeS of Trustees were invoiced, on the same tern and conditions as applies to bookings to other than to Trustees, £0 (2024 - £0) for use of Village Hall facilities. 18