SPELDHURST VILLAGE HALL FOUNDATION REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 THE SPELDHURST VILLAGE HALL FOUNDATION IS A CHARITY REGISTERED WITH THE CHARITY COMMISSION (EIYGLAND & WALES) REGISTERED CHARITY NUMBER 287945
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 CONTENTS Trustees. Rert Risk Assessment Ststement of Trusttts, R¢sponsibiliti¢s Independent Examiner's Rep Statement of Financial Activities io Balance Sheet Cash Flow 12 Notes to the Accounts 13 Name and addr¢5s of th¢ charity: Speldhurst Village Hall Foundion St Mary's tAne Speldhurst Kent TN3 OPR Registered Charity Number: 287945 Bankers: Santander plc Bridle Ro1 Bootl¢ Merseyside L30 4GB Honorary Indepdent Examiner. Mr S Pwock FCCA BSR Bewke Chartered Accountants Registered AuditOTS Linden House Linden Close Tunbrid8e Wells Kent TN4 8HH
SPELDHURST VILLAGE HALL FoifNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 TRUSTEES, REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 ORIECTIVES OF THE CHARTrY The charity was established as ark unincorporated twst by a declaration of trust dated 30 April 1966, under which land was transferred to the charity out of the village allotm¢nt land for the purposes of building a village hall, using money raised by public fundraising. Under the Trust tkcd the Hall is to be used by the inhabitants of sIdhurst and the neighknurhood without distinction of seK sexual orientation. age, disability, nationality, race or political, religiou5 or other opinions including usc of the hall for meeting4 lethres and classes or other forn]s of recreation and leisure time 0UpatIOn in the interests of social welfare and with the objective of improving the conditions of life for those inhabltants. TRUSTEES AND GOVERNANCE The trusi deed sets out that the management committee shall consist of 5 elected members, 14 appointed members and up to 4 co-opted members. The apw)inted memkrs are appointed by the relevant Speldhurst Village bodies set out lOw. All management commite members are TTUStees and hold otTice for one year and may be rel[ed at each AGM. The Trustees held offic¢ from l January 2024 to the date of this reporL unless otherwis¢ stated below, were: Re-Eleeted Membe Mr D Turner Mr P T¢w (fT¢&surer} Mrs K Bowles Appoinl¢d Members Mrs N Rees (St Mary's Church) Cllr R Ell¢ry (Speldhurst Parish Council) Mrs P Carter (Library) Mr A Ford (Flower Show) Mr M Oddy (Allotments) Mr N Burges5 (Scouts) Mrs S Oddy (Guides) Mr T Shoebridge (War Games slery) Mr D Giannini (Men's Club) Mr E We&8on (Recreation Ground) Mr M Harrowing (Fete and St Mary's Lane Residents) Emma Amiour (Footsteps Dance Academy) Mr D Turner acted &g the ChaiTm8n of T¢$ from l January 2024 to the date of this worL A management group runs the Villag¢ Hall on a day to day basis. The members of this group are the Chairn]an for the time being- Mr D Turner together with Mr P Tew. Mrs S Oddy. Mrs K Bowles and Mr M Harrowing. Th¢ trust has no formal policies and procalures for the induction and training of Trustees.
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 The trustees present their Report and Accounts for the year ended 31 December 2024 The accounts have been prepared In accordance wtth the accounting policies s¢t out in notc I to the accounts and comply with the Chariti¢s Act 2011 and -Accounting and Rewyrting by Charities: Statement of Recommended Practice applithle to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ereland (FRS 102) {efftctive l January 2015). PUBLIC BENEFIT STATEMENr tn setting our objectives and planning our activities the Trustees have given careful considerntion to the Charity Commission's general guidance on public benefit and, in partioular, its supplementary benefit guidance on fee charging. The Foundation fulfils its public benefit duty by providing ihe facilities set out in the paragrnph below headed "Objectives and Activities" When setting the hire chargcs for the Hall. the charges have been set so that users offering public benefit to those living in the area pay a reduced tariff compared to commercial and private users. The overnll objective of in¢ome frorn hire charges is to enable the TnRst¢¢5 to med the annual running costs of the Hall. Expenditure that does not forni part of the regular maintenance of the building ha5 in the past been covered by donations from village fundraising cvcnts. The Trustees consider that their hire charge t1¢Y meets the need of future users of the Hall as well &8 current users. OWECTIVES & ACftVTrtEs . The conttnuing aims of the Trustees ts for l(ul residents and voluntary groups in th¢ area to be able to enjoy the facilities of the Village Hall for their meetings and activities. The Hall has been us&1 during the year by groups Tepresentd by the Trustees and by village residents and others for private functions. Following the closure of th¢ Nurs¢ry on 28 February 2024. inevitably inwm¢ l¢v¢ls at th¢ Hall reduced significantly. The management group took the decision to seek an alternative provider to run a Nursery in the Hall as this h&s been an imprtant community facility for thc Village for very many yea. It has taken some time to find a suitable provider and for that provider to achieve Ofsied approval. We understsnd that Ofsted approval has now been obtained and that Nursery will be ¢omm¢n¢ing in the Hall after Easter. In the meantime It was not possible to attract significant income from new or existing hirers for th¢ bwking times nonnally used by the Nursery as we wuld not commit lo the times continuing to be available once a new Nursery had been secured. In th¢ meantim< the management group has kept costs down to mitigate the financial impact of the loss of the Nurs¢ry. No major works were undertaken during the year &s the managem¢nt rA)mmittee have be¢n cautious whilst th¢ Hall's income levels stabilised although th¢ Hall was repainted. Finally. the Trustc¢s would lik¢ to thank the manag¢m¢nt group and the adminislrator for all their hard work during a challenging year.
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 FINANCIAL REPORT Running of the Hau The Hall Foundation's income comes principally from hall hi income, donations and grants. Total hall hire income for 2024 w&$ £25.670 (2023 - £35.075) a decrease of 26.8Yo. Regular us¢r in¢om¢ for 2024 was £22.888 (2023 - £31.874)- a decrease of 26.80/0 essentially caused by the loss of Nursery income. One off user income for 2024 w&s £2,782 (2023 - £3,201)- a decrease of13.IO/D Compared to last year. Event income for 2024 was £376 (2023 - £719)- down on the previous year. Running costs for the Hall, excluding dq>reciation, totalled £24,367 (2023 - £39,497) drea of £15.130 or 38J /0 compared to last year. The running costs are incurred in the necessary operation and maintenance of the Hall and in the administrative support asso¢iat¢d with dealing with hirers and Suppliers. In 2024 w5ts were kept under close control with limited one off expenditure although the Hall was rq)ainted at a cost of £2.182. These costs in 2023 included £6,521 in reStt of the refurbishmenl of the Hall flwrs and £2.735 in re$t of the impairnient of debtors. Depreciation on the Hall and related assets w&$ £10.541 {2023 - £10.595) broadly equivalent to last yeaT. Grants and donydtions Grants and donations received during the year were £8.920 (2023 - £1.026}. We reIVed a donation of £3250 from the Speldhurst Fete and £650 from the Speldhurst Flower Show. We also receiv an incredibly generous anonymous donation of £5,000 for which we are extremely grateful and this has helped us mainlain a broadly breakeven financial result after depreciation. We have d¢¢id¢d to hold this in the Capital DevelopTnent Fund to earniark it for improvements to the Hall. Surplusl(defiefit) The net surplus for the y¢ar w&s £256 (2023 - d¢ficit of £13.076) and arÈses after depreciation charged on the Village Hall and related assets. Excluding dwreciation the surplus w&8 £10.797 (2023 - a deficil of £2,481). Nel assets The Hall and related fixed net IKK)k value was £302,957 (2023 - £313.498) with the reduction of £10,541 being the depreciation charged in the year. Cash funds w¢r¢ £73.155 (2023 - £64,681) an increase of £8,473 or 13. Iyo principally reflecting the deficit for the year excluding depreciation as wljusted by some other movements in working capital. Within cash funds is an inv¢5tment bank deposit account of £33,715 (2023 - £33.517) which is held on a 100 day notice account. The financial health of th¢ Hall Foundation remains very solid.
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 Designated Capital Devdopment Fund This FLmd was set up in 2005 to provide for non-regular items of expenditure necessary to cnsure that the Village Hall and contents are maintained to a first c1&5S Standard. During the year a further £5.500 was transferred into the Fund including the funds arising from the anonymous donation. The balance of the Designaied Capital Development Fund at 31 December 2024 was £17,628 (2023 - £12.128).
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 RESERVES, POLICY It agreed by the Trustees in January 2006 to maintain a general Teserve fund at a level Tepresenting six months. running costs. The General Fund at 31 December 2024 amounted to £56,077 which is in excess of six months running ¢osts based on 2024 expcnditure. However the Trustees continue to consid¢r it prudent to maintain the Generdl Fund at current levels because of the continuing unc£rtain economic climate and the impact it might have on hire fees and running costs. There are no significant refurbishment plans at the present time. RELATED PARTY TRANSAcfioNS There were no related party trantiOnS which took place with Trustees other than one trustee who was reimbursed expenses that had been incurred on behalf of the Foundation. RISK A&SESSMENT The Management Committee continues to monitor risks regularly and receives updates of any major changes via the Health and Safety Executive. All regular user groups are instructed to arry out their own risk assessmen There are financial procedures in ple for handling cash and for authorising. approvin8 and paying for itevns of expenditure. An insurance w)licy is in place. Approved by th¢ Trus*¢s on 24 April 2025 and signed on their behalf by: Mr D Turner (Cbairniall)
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 TRUSTEES. RESPONSIBILITIES The Trustees are respnsible for pr¢paring the Report and Financial Ststements in a¢¢ordanc¢ with applicable law and United Kingdom Accounting Standard5. Charity law requires the Trustees to prepare financial statements for ch financial year which give a true and fair vicw of the State of affairs of The Foundation and of its incoming resources and application of resources, including income and expenditur< for that period. In doing so the Trustees are requir8J to: select suitable accounttng policies and then apply them consist¢ntly- obserye the method5 and principles of the Charities. SORP. • rnake judgements and estimates that are reasonable and prudent- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements. and prcpare th¢ financial statements on th¢ going concern basis unless it is inappropTiate to presume that The Foundatxon will continue in operation. The Trustees are resnsIble for keeping accounting records which disclose with reasonable accuracy al any lime the financial SitiOn of The Foundation and which enable them to ascertain the financial px)sition of The Foundation_ They are also resryyn5ible for safeguarding the a&sets of The Foundation and hthee for tsking reasonable steps for the prevention and . detection of fraud and other irregularities. Insofar as the Trusttts are awar4 there is no relevant inforniation of which The FoUndlon'S independent examiner is unaw. and the Trustees have taken all steps that they ought to have tsken to make themselves aware ofany relevant infonDation and to establish that the independent examiner is aware of that information. The Tn are resp)nsible for the Maintenan and integrity ofthe c{Kale and finan¢iaJ infrirniation included on the ¢haritys websile.
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE SPELDHURST VILLAGE HALL FOUNDATION J report to the trustees on my examination of the accounts of the aixjve tharity {'the Hall Foundation.) with charity number 287945 for the year ended 31 December 2024 5¢t out on pages Ioto 18. Responsibilities and basis of report As the charity's tNstees, you are responsible for the prepardtion ofthe accounts in acc4)rdance with the requirements of the Charities Act 2011 (tthe Act"). I report in respect of my examination of the Trust's CoUnts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examlneP$ $l*tement I have completed my examination. l eonfirni that no matsrial matters have come to my attention in connection with the examination which gives me cause to believe that any material respect= the accounting rewrds were not kept in accordance with section 130 of the Charities the accounts did not accord with the accounting records; or the a¢¢ounts did not comply with the applithle rwuirements concerning the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any ruIreMent that the accounts give a 'true and fair. view which is not a matter considered as part of an independent examination. I have no concerns and have corne across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mr S Po¢o¢k FCCA BSR Bespoke Chartered Accountants Registered Auditors Lind¢n Hous¢ Linden Close Tunbridg¢ Wells Kent TN4 8HH 24 April 2025
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 STATEMENT OF FINANCIAL AcrIvrriES 2024 2023 URF VRDV Total URF URDF INCOME FROM Grants and donations ChaTitabl¢ aciiviti Hall hire income Event and other income Investments- bank interest &92• l.W26 1,020 7• 376 2&679 376 35.075 719 35.073 719 Total ineornc 3&164 3S164 37.016 37,016 EXPENDITURE ON Charitable activitie5 Village Hall costs Management ath admini5tTation 121.991) II•J41) 132W5) {3J.976) O IIOJ951 146J711 Totsl tApettded [2£ IIV411134.9•8) {39.4971 O IIOJ951 150,0921 Net income l (eXpditit) 11797 {io¥i) 114811 O IIOJ951 113.0761 Transfers belween fijnds (&wJi 5¢X) P4et movement {IL541) 119811 S(K) IllJJ95) 113.076) Funds at l January 2024 rn) 12,128 311498 3744)6 53.761 11.628 324.IYJ3 389.482 Funds at 31 Decttnbtr 2024 I78 J)1957 J7A662 50.780 11128 313.498 37A406 URF URDF means Unrestricted Funds means Unrestricted Designated Funds means Restricted Funds The notes on pages 13 to 18 forni part of these accounts. io
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 BALANCE SHEET 2024 2024 2023 2023 Notes FIXED ASSETS Village Hall Furniture and equtpment 302,444 513 312,853 645 302.957 313.498 CURRENT ASSETS Debtors and prepayments Invesknents (deposit accounts) Cash at bank 3.161 33,715 39,440 .892 33,517 31,164 CURREiYf LIABILITtES Creditors and ¢rualS (2ffj11) (3.665) NET CURREiYf ASSETS 73,705 62.908 TOTAL IYET ETs £ 376.062 £ 376.406 Ullre8tricted Funds Gen¢rdl Fund Unrestrithcd Designated Funds 56,077 17.628 50,780 12.128 73,705 62.908 Restricted Funds Hall Fund Contents Asset Fund Sound System Fund 302,957 313.498 3112,957 313,498 £ 376ffi62 £ 376.406 Approved by the Trustees on 24 April 2025 and sigmed on their behalf by: Mr D Turner (Chgirman) The notes on pages 13 10 18 fonn part ofthese accounts.
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 CASH FLOW STATEMENT Tolal Funds TotsE Funds 2024 2023 Cash flows from opernting aetivities: Net c provided by/(usedin) operaling aclivilies 8276 1.848 CAsh flows from InvLsthig aetlvitles: Addilion lofLred assets ln11ts Cash flows from operating and illv&8ting activities 8276 1.848 C#sb and exsh equivalents at l January 2024 31,164 29.316 CAsh and cash equiyalellts at 31 Deeember 2024 Cash in hand Bank curr¢nt accounts Bank deposit accounts (no notice) 39.440 31.164 Tal cash and cash equiwlents Nole: The investment deposit account represents cash at bank on a 100 day nolice CoUnt which consequently is not treated a8 cash and cash equivalents Reconciliation of net inwme l (¢ipeRditsre) to net cash flow from operntillg activities Net income (expendiiure) for the year as per the Siatement of Financial Activities Depreciation of fixed assets Interest from investments Decr&gse l (increase) in debtors Increase / (d¢cr¢ase) in creditors 256 IOJ41 (198) {1269) (13,076) 10.595 (196) 3,585 940 Iyet cash provided by l (used in) operating activities 8276 The notes on pages 13 to 18 forni part of these accoun 12
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 NOTES TO THE FINANCIAL STATEMENrs AccouKrtNG POLICIES A¢¢ounting Convention The accounts have been prepared under the histori wst convenlion and in rdan with applicable accounting standard& the Charittes Act 2011 and with Statement of Recommended Practice Accounting & Reporting by Charities (FRS102). Incoming Resources Donations and fvndraising incom¢ ar¢ edIted to the Statement of Financial Artivities when received. Hiring income, grants, pledged income and interest r*eivable are credited on an accruals basis with hiring income representing income for events which take place in the financial year. Coronavirus Business Support Grants from Tunbridge Wells Borough Council are credited in the lockdown period to which they relate. Rcsourc¢s Expended Expenditure is debited to the Staternent of Financial Activities on an accruals b&sis so costs reflect the usage of services undertaken in the finan¢ial year. Ikpreciation tkprecialion is provided on a straight line b&8is to write offthe cosL le estimated residual values of fixed assets. over their eXpd lives using the following rntes: Village Hall Furniture and Equipment 20/0 per annum IOYO per annum 13
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 GRANTS AND DONATIONS Unrestrieted Restricted Funds Fllnds Total 2024 Total 2023 Sp¢ldhurst Fete Speldhurst Flower Show South East Water Anonymous donation 3250 3250 650 500 500 5000 20 26 8,920 8920 1.026 The Fete donation was £3250. In the prior year it was agreed. as a one off. that the moneys we would nomially have rweived from the Fete would instead to donatd to the Recreation Ground. We received a donation of £650 from th¢ Speldhursi Flower SIK)w. We also received an anonymous donation of £5,000 which was incredibly generous of someone. In the prior year we received a £500 donation frorn South East Water. The South Easi Water donation was part of a scheme whereby Charities applied to South East Water for donations which were made in lieu of rebating water customers for services issues. We applied and were successful. 14
SPELDHURST VtLLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 DIRECT CHARITABLE EXPENDrruRE Unr¢stri¢ted Restrict1 Funds Funds Total 2024 Totsl 2023 Village Hall costs Telephone and bro&Jband Repairs and renewals Caretaker services Cleaning and refuse collection Light, heat and water Insurance and perforniance licence General expenses Fire and safety equipment Postage, stationary and office supplies Website and systems costs Evcnt costs Impairnient of debtors t)epre¢iation 526 3,685 526 3,685 2,664 5,454 6,175 1,432 503 7,524 2,954 9,686 .156 2,193 5,454 6.175 1,432 i i li IJ07 637 1,756 248 637 55 59 35 59 220 2.735 10,595 lo41 10,541 Total 21.Y)4 10541 32,535 46.571 Managernent and athninistration 2J73 2J73 3,521 Total ¢xp¢nditure 24J67 10541 34.908 50,092 Repairs and renewals in 2023 included £6.521 in respect of the refithishment of the floors. 15
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 TANGIBLE FIXED ASSETS Village Hall Furniture & Equipment Total COST Cost at l January 2024 Additions 520.421 48.213 568,634 Cost at 31 Decernber 2024 520.421 48313 DEPRECIATION Balance at l January 2024 Charge for the year 207,568 10.409 47.568 132 255,136 10.541 Balance at 31 De¢emi*r 2024 217,977 47,71MI 265,677 I¥ET BOOK VALUE AT 31 DEC 2024 302,444 513 302,957 NET B(X)K VALUE AT 31 DEC 2023 312.853 645 313.498 ' DEBTORS AND PREPAYMETrtrs 2024 2023 Prepayments Debtor5 and a[U¢d income 1,207 685 1270 Total 3,161 1.892 All debtors and prepayments are recoverable in. or relate to, the next year. CREDITORS AND ACCRUALS 2024 2023 Accrued charges Deferred income Hire indemnity deposits repayable 952 959 700 3271 300 Total 2ffi11 3,665 16
SPELDHURST VtLLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 FUNDS ljan 2024 31 Dec 2024 Income Expenditure TransfeTS Unrestrieted Funds General Fund Designated CapÉtal Development Fund 50.780 30,164 (24,367) (500) 56,077 12,128 (o) 500 17,628 62.8 35.164 (24.367) 73,705 Restricted Funds Hall Asset Fund Contents Asset Fund Sound System Fund 313.498 (10.541) (o) (o) 302,957 313.498 (10.541) 302,957 376.516 35,164 (34.908) 376062 Unrestricted Fund8 These represent funds that can be used for the generdl purposes of the charity: General Fund- covers the general Tunning costs of the Hall. Designdled Capilal Developmeni Fund- this fund has been created from c£rtain donations to provide for non-regular items of expenditure necessary to ensure thai the Hall and contents ar¢ maintsined to a first Cl standard. Restricted Funds These repr¢s¢nt fimds that have to be used as specified by the donors. Hall Assei Fund- this represents the net book value of the Hall and other fixed assets. Conlenls Asset Fund- this represents the net bwk value of Hail contents over the value of £200. Sottthl Syslem F- this represents an amount equivalent to a grant e1Ved from Speldhurst Parish Council towards thc cost of thc sound 5yStcm and htts been written off over 10 years In line with the depreciation charged on the sound system. Restricted funds are reduced by the depreciation on the Hall and related assets. 17
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2024 ANALYSIS OF NET ASSETS BETWEEN FUNDS Fund balantts at 31 December 2024 are Tepresented by: Unr¢%trietsl Funds Restricted Funds Tot21 Fund$ Fixed assets Debtors and prepayments Investments ( dwsit accounts) Cash at Bank Creditors and accruaIs 302,957 302,957 3,161 33.715 39.440 (2,611) 3,161 33,715 39340 (2.611) 73.705 302,957 376,662 FINANCIAL INSTRUMENrs The Hall Foundations financial Instruments are its d¢btor& cash { including inveslment deposit accounts ) and creditors. The credil risk involved in these financial instruments 15 low ( the cash is covered by the FSCS guardntee scheme). The fair value and b(x)k value of financial instwments is the same. 10 TRANSAcfioNS WtTH TRUSTEES No tstee receives remuneration or any benefits from the Foundation. Trustees received £0 (2023 - £15) in reimbursement of expen incurred in the running of the charity and were invoiced, on the same ternis and COTtditions applies to knkings to other than to Trustee £640 (2023 - £134) for use of Village Hall facilities. Similarly close relatives of Trustees were invoiced, on the same ternis and conditions as applies to LKkIngS to other than to Trustee £0 (2023 - £0) for use of Village Hall fa¢ilitie 18