SPELDHURST VILLAGE HALL FOUNDATION REPORT AIYD ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022 THE SPELDHURST VILLAGE HALL FOUNDATION IS A CHARITY REGISTERED WITH THE CHARITY COMMISSION (ENGLAND & WALES) REGISTERED CHARITY NUMBER 287945
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 CONfENrs Page Truste¢s' ReFK>rt Risk Assessment Statement of Truslees. Responsibilities Independent Examiner's Rert Statement of Financial Activities io Balance Sheet Cash Flow 12 Notes to the Accounts 13 Name and address of the charity: Speldhursi Village Hall Foundation St Mary's Lan¢ Speldhurst Kent TN3 OPR Registered Charity Number: 287945 Bankers-. Santander plc Bridle Ro>J Bootle Merseyside L30 4GB Honorory Independent Examiner. Mr S Pocock FCCA BSR Bespoke Chartered Accountants Linden Hou Lind¢n Clos¢ Tunbridge Wells Keni TN4 8HH
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 TRUSTEES, REPORT FOR THE YEAR EI4DED 31 DECEMBER 2022 OBJECTIVES OF THE CHARITY The charity was established as an unincorwated trnst by a declarntion of trust dated 30 April 1966. under which land was transferred to the charity out of the village allotment land for th¢ purposes of building a village hall, using money rnis¢d by public fundraising. Under the TNst Deed the Hall is to b¢ used by the inhabilants of Speldhurst and the neighbouthood without distinction of sex, sexual orientation, age, disability, nationality. race or w)litical, religious or other opinions, including use of the hall for meeting4 lectu$ and Classes or other fornis of recreation and leisure time occupation in the interests of social welfare and with the objective of improving the conditions of life for those inhabitants. TRUSTEES AND GOVERNANCE The trust deed sets out that the management commtt*e shall wnsist of 5 el¢cted members. 14 appointed members and up to 4 co-opted members. The appointed Members are aprrf)inted by the relevant Speldhurst Village bodies set out below. All management committee members are Trust and hold offic¢ for one year and may be re-elected at each AGM. Th¢ Trustees held office from l January 2022 to the date of this rewrL unless otheTwise stated below. were: Re-Elected Members Mr C Mann (Maintenance) Mr D Turner Mr P Tew (TrUrer) Mrs K Bowles Mr Ryan Kuvertz Apwbinted Members Mrs N Rees (St Mary's Church) Cllr R Ellery (Speldhurst Parish Council) Mrs P Carter (Library) Mr A Ford (Flower Show) Mr M Oddy (Allotments) Mr N Burgess (Scouts) Mrs S Oddy (Guides) Mr T Shoebridge (War Games Society) Mr D Giannini (Men's Club) Mr E Wew)n (Recreation Ground) Mr M Harrowing (Fete and St Mary's tAne Residents) Mr L Hodgkinson (Speldhurst Village School) Emma Arniour (Ftst$ Dance Academy) Mr D Turner acted as the Chaiman of Trustees from l January 2022 to the date of this reporL A management group runs the Village Hall on a day to day b&sis. The members of this group are the Chairnian for the time being- Mr D Turner. Mr C Mann. Mr P Tew. MTS S Oddy. Mrs K Bowles and Mr T Shoebridge. Mr T Shoebridge resigned from the management gmup on 27 January 2023 but remains a Trustee. The trust has no fomlal policies and procedures for the induction and training of TTUStees.
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 The trustees present their Report and Accounts for the year ended 31 December 2022 The accounts have been prepared in accordance with the accounting txilicies set out in note I to the aoUnt5 and Comply with the Charities Act 2011 and"Accounting and RertIng by Charities: Statement of Reeomrnended Practice applicable to charities preparing their accounts in accordance with the Financial ReEX)rting Standard applicable Tn the UK and Republic of Ircland (FRS 102) (effective l January 2015). PUBLIC BENEFrr STATEMEiYr In setting our objectives and planning our activitie5, the Trusttts have given careful onsideration to the Charity Commission's general guidance on public knefit and. in particular, its supplementary benefit guidance on fee charging. The Foundation fulfils its public benefit duty by providing the facilities set out in the pardgrdph below headed'Y)bjectives and Activities" setting the hire charges for the Hall. the charges have been set so that users offering publi¢ benefit to those Iivlng in the area pay a reducd tariff compared to commercial and private user& Th¢ ov¢rnll obj¢ctive of in¢om¢ from hir¢ charges is lo enable th¢ TTUStees to meet the annual Thnning costs of the Hall. Expenditure that does not fonn part of the regular maintenance of the building has in the past been covered by donations from village fundraising events. The Trustees consider that their hire charge policy meets the need of firture users of the Hall as w¢ll as current users. OWECTIVES & AcrivrriES Th¢ continuing aims of the Trustees is for local residents and voluntary groups in the area to b¢ able to enjoy the facilities of the Village Hall for their meelings and activities. The Hall has been used during the year by groups represenied by the Tttt5 and by village residents and others for priv*e fi]n¢tions. The activity levels at the Hall have increa%d significantly and are back to pre Covid levels. It is pleasrng to see the Hall busy again. No major wodis were undertaken during the year as we have been cautious whilst the Hall's income levels stabilised. Finally, th¢ Truste¢5 would like to thank the Management Team for all their hard work during a challenging year. FINANcL REPORT Running of the Hall The Hall Foundation's income comes principally from hall hire income. donations and grants. Total hall hir¢ incorne for 2022 w&$ £35,117 (2021- £20.481) an Incre of £14.636 or 71.50/0 compared to last year. Regular us¢r income for 2022 was £32.067 {2021- £17.880) an increase of £14,187 or 79.30/0 compared to last year. One ofTuser income for 2022 was £3,049 (2021- £2,601) an increase of £448 or 17.20/0 compared to l&st year. Event income for 2022
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 was £510 (2021- £270) an incre&se of £240 or 88.V/o compared to last year. Income levels have returned now to pre Covid levels which is encouraging to see. Running costs for the Hall, excluding dePrlatiOn. totalled £31,971 (2021- £38.343) a decrease of £6,372 or 16.6Yo compared to last year. These costs in 2021 included £10,775 in respect of the refurbishment of the toilds. Depreciation on th¢ hall and related assets was £11,059 (2021- £11.059) equivalent to last year. The running costs are incurred in the necessary operation and maintenanc£ of the Hall and in the administrative support associated with dealing with hirers and suppliers. Whilst income levels have been rewvering post Covid the management committee has been conscious to keep costs under control and no rnajor refurbishment ext¢nditure was incurred during the year. Significant increases in Costs have arisen in gas and electriciiy wsts a consequence of the incre&se5 in energy costs following the Ukraine war. Grants anql donations Grants and donations received during the year w¢r¢ £3.127 (2021- £16,418). We received a Business Support Grants of £2,667 (2021- £16.233) from Tunbridge Wells Borough Council in respect of the Government Coronavirus lockdown periods and restart grants and £400 (2021 - £nil ) from the Speldhurst Flower Show. In 2021 we receivd £5.000 from Speldhurst Parish Council towards the cost of refurbishing the toilets. Surplus The net deficit for the year was £3.939 (2021- deftcit of £7.098) and arises after depreciation charged on the Village Hall and related assets. Excluding depreciation the surplus was £7.120 (2021- £3,691). The net result for both 2022 and 2021 is as a cons¢quen¢e of receiving the £2,667 (2020- £16.233) of gfdnts frorn Tunbridge Wells Borough Council and keeping running costs under control commensurate with the reduced levels of hall hire and event incom¢ until the income profile had stabilised. Net assets The Hall and related fixed assets were £324,093 {2021- £335,152) with the reAluction of £11.059 being the depreciation charged in the year. C&sh funds were £62,637 {2021- £61.377) an increase of £1260 or 2.lyo principally reflecting the surplus for the year excluding depreciation as adjusied by some other movements in working capital. Within cash funds is an inv¢stsn¢nt bank d¢po5lt account of £33,321 (2021- £23,175) which is held on a 100 day notice account. As a consequence of the decision keep costs under close scrutiny in 2022. the financial health of the Hall Foundati(In remains very solid. Desigllated Capitsl Development Fund This Fund w&$ set up in 2005 to provide for non-regular items of expenditure necessary to ensure thai the Village Hall and contents are mainlained io a first class Standard. During the year a further £500 was transferred into the Fund. The balance of the Designated Capital Development Fund at 31 Dmber 2022 was £l1.628 {2021- £11.128)-
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 RESERVES? POLICY It was agreed by the Ttvst¢¢s in January 2006 to maintain a general re5erv¢ fund at a level representing six months. running costs. The General Fund at 31 December 2022 amounl¢d to £53,761 which is in excess of six months running costs based on 2022 expenditure. However the Trus$ continue to considw it prudent to maintain the General Fund at current levels because of the wntinuing uncertain economic climate and the iTnpact it might have on hire fees and running costs. The management tn is considering having the Hall floors sanded/rKJlished in fust half of the utTent yeor and longer terni we are considering the benefit of solar pon¢ls and a refurbishment of the kitchen. RELATED PARTY TRAI¥SAcrioNs There were no related party transactions which took place with Tre¢S other than two tTUSt¢e who wa5 rcimbursed cxpenses that had been incurred on behalf of the Foundation.
SPELDHURST VILLAGE HALL FoifNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 RISK ASSE&SMElYf The Manag¢ment Commtttee continues to monilor risks regularly and rCIveS updates of any major changes via the Health and Safety ExutiVe. All regular user groups are instructed to carry out their own risk assessments. There are financial Procedures in place for handling c&sh and for authorising. approving and paying for items of expenditure. An insurance lIcY is in place. Approved by the Trustees on 4 April 2023 and Sign on their behalf by: Mr D Turner (ChAirman)
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 TRUSTEES, RESPONSIBILITIES The Truste¢s are responsible for preparing the Report and Financial Statements in accordance with applicabl¢ law and United Ktngdom Accounting Standards. Charity law requires the Trustees to prepare financial statements for each financial year which give a te and fair view of the state of affairs of The Foundation and of its incoming resources and application of resources including income and expenditure, for that period. In doing so the Trustees are required to: select suitable accounting policies and then apply them consist¢ntly- observe the methods and principles of the Charities. SORP- make judgements and estimates that are reasonable and prudent" state whether applicable accounting standards and statements of recommcndcd practice have been followed. subject to any departures disclosed and explained in the financial statements" and prepare the financial statements on the going concern basis unless it is inappropriate to presume thai The Foundalion will continue in operation. The Trustees responsible for keeping accounting records which disclose with reasonable uracy at any tim¢ th¢ financial position of Th¢ Foundation and which enable th¢m to ascertain the financial position of The Foundation. They are also responsible for safeguarding the assets of The Foundation and hence for tsking re&fonable steps for the prevention and detection of fraud and other irregularities. Insofar the TTU5tees are awar4 there is no relevant infomiation of which The Foundation's independent examiner is unaware. and the Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant infonnation and to establish that th¢ independent examiner is aware of that inforniation. The TnLStees are rwsible forthe maintenance and integrÉty ofthe and financial inforniation included on the charity's website.
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE SPELDHURST VILLAGE HALL FOUNDATION I report to the trustees on my examination of the accounts of the above charity ('the Hall Foundation") with charity number 287945 for the ye4r ended 31 Decemkr 2021 set out on pages Ioto 18. Responsibilitiey and basis of report As the charity's trust¢e& you are responstble for the preparation of the aoUnts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in re5t of my examination of the Trust's accounts carried out under section 145 of the 201 l Act and in canying out my examinalion. I have followed all the appli¢able Directions given by the Charity Commission under section 145(5Xb) of the Act. Independent euminer's ststement J have completed my examination. I wnfimi that no material mattws have c4)me to my attention in connection with the examinalion which gives me cause to believe that in. any material respect: the accounting records were not kept in accordance with section 130 of the Charities the accounls did not accord with the accounting records. or the Ount$ did not comply with the applicable requirements concerning the fom and content of accounts set oul in the Charities (Accounts and ReEM)rts) Regulations 2008 other than any rquirement that the accounts give a'tTue and fair. view which is not a matter considered as part of an independeni &xaminalion. I have no concems and have come acr0&8 no other matters in wnnection with the examination to which attention should be drdwn in this report in order to enable a proper understanding of the accounts to reached. Mr S P0¢k FCCA BSR Bespoke Chartered Accountants Linden House Linden Close Tunbridge Wells Kent TN4 8HH 4 April 2023
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 STATEMENf OF FINANCIAL AcrivrTIES 2022 2021 URF Tol*l URF URDF INCOME FROM Gront5 and donations Charitable aclivilies Ha]1 hire income Event and other income Inve5tments- bank interest 3,127 3.127 1&418 5.(KM) 21,418 3&117 3&117 702 20,481 270 136 20,481 270 136 145 Totsl in¢ome 39JYi 39mi 37JOS S.IXK> 41305 EXPENDITURE ON Charitablc activities Village Hall costs Management and administration 12VMI IIIW) 139JJ) 123.7021110.7751 111.0591 {45.J361 3.867 Totsl expended 131J711 (lij} {43WJ) 127J691110.7751 111.0591 149.4031 Net Ineome l (txpeThdllure) 7,12• {liJb59) 13939> 9.736 13.77Jl 111.0591 17.(V)81 Transfers tttween funds 1gYJI 15(K)I {liffi) 13gJ9} 9230 152751 111.0591 17.0981 Fund5 at l Jaouary 2021 47.133 11.137 33SiS1 393A21 37I97 IA412 346.210 40Q519 at 31 DeceThbeT 21122 5A753 IlhS1 32W92 389A 47.133 11.137 335,151 391421 URF URDF means Unrestricted Funds means Unrestricied tksignata Funds means Restricted Funds The notes on pages 13 to 18 fonn part of these accounts. 10
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 BALANCE SHEET 21122 2022 2021 2021 Notes FIXED ASSETS Village Hall Furniture and equipment 323261 832 333.669 1,483 324,093 335.152 CURRENT ASSETS Debtors and prepayments Investrnents (deposit accounts) C&8h at bank 5.477 33J21 29?16 1.241 23,175 38.202 Creditors and accruals (1725) (4J48} NET CURRENT ASSETS 65J89 58,270 TOTAL NET ASSETS £ 389,482 £ 393.421 Unrestrieted Funds General Fund Unrestricted Designated Funds 53.761 11th28 47.142 11.128 65J89 58,270 Restricted Funds Hall Fund Contents Asset Fund Sound Syslem Fund 324093 344,928 223 324,093 335,151 £ 389.482 £ 393,421 Approved by the Trustees on 4 April 2023 and signed i)n their behalf by: Mr D Turner {Chairman) The notes on pages 13 to 18 forni part of these a¢unts.
SPELDHURST VILLAGE HALL FOtrNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 CASH FLOW STATEMENT Total Funds Total Funds 2022 2021 Cash flojvs from operallg aetlvilies- Net Cash provided by/(used in) operaling aclivilies 1,114 8.834 Cash flows from investing aetivities: Addilion lofL¥ed assels inVets Dlvldendsfrom interest {iowoo) (o) Cash flows from operating and investing activlti&8 (&886) 8,834 Cash and ea$h ¢quival¢nts at l January 2020 38202 29.368 C4sh and cash equivalents at 31 Deeember 2020 29J16 38.202 C&sh in hand Bank currcnt accounts Bank dysit accounts (no notice) 29J16 38.202 T1 cash and cash equivalents 29J16 38.202 IYo¢e: The investment deposit account represents ¢&sh at bank on a 100 day notice a¢wunt which consequently is not treated as cash and cash equivalents Rewnciliation of Det income l (expeDditure) to net cash flow from operating activiti Net income / (cxpenditure) for the year as per the Statement of Financial Activities Depreciation of fixed assets Interest from investments (Increase) I decrease in debtors (Dwre&se) / in¢rvdS¢ in credilors (3.939) 11,059 (145) (4237) (7.097) 11,059 (136) 3230 ,778 Net ca8h provided by l (used in) operating activitie8 8.834 The notes on pages 13 to 18 forni part of these acc(ftts. 12
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 NOTES TO THE FINANCIAL STATEMEKrs ACCOUNTING POLICIES Accounting Convention The accounts have been prepared under the historical rost convention and in a¢¢ordance with applicabl¢ accounting Standard& th¢ Charities Act 2011 and with Statement of Recommended Practice Accounting & Rery>rting by Charities (FRS102). Incoming Resources Donations and fundraising income are credited to the Statement of Financial Activities when received. Hiring income, grdnts, pledged income and interest receivable are credited on an accruals basis with hiring income representing income for events whi¢h take place in the financial y. Coronavirus Business Support Grnnts from Tunbridge Wells Borough Council are credited in th¢ lockdown peri(xl io which they relate. Resources Expended Expenditure is debited to the Statement of Financial Acl1viti on an ac¢ruals basis SD costs r¢flect the usage of s¢rYi¢es undwtaken in the financial year. Lkpreciation Depreciation is provided on a strnight line basis to write off the cost, less estimated residual values of fixed assets, over their expected lives using the following rates: Village Hall Furniture and Equipment 2Yo per annum I/0 per annum 13
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 GRANTS AND DONATIONS UDre¥tricted Rc8trieted Funds Funds Total 2022 Total 2021 Speldhurst Fete Speldhurst Parish Council SpeldhLEfst Flower Show Speldhurst Pram Race Tunbridge Wells Borough Couwil Other 2,667 2,667 60 16233 185 3,127 3.127 21,418 We received a donation of £400 from the Speldhurst Flower Show and a final Omicron grant of £2.667 wa5 obtained in respect of ihe year from Tunbridge Wells Borough Council as part of the UK Government's Covid suptKTrrt arrang¢m¢nts. 14
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 DIREcf CHARITABLE EXPENDITURE Unrestiicted Re8tri¢ted Funds Funds Totsl 2022 Total 2021 Village Hall ¢fysts T¢lephon¢ and broadband Repairs and renewals Carelaker services Cleaning and refuse collection LighL heat and water Insurance and wfomiance licence General expenses Fire and safety equipment Postage, stationary and olCe supplies Website and systems 51S Event costs Paypal charges Depre¢iation 734 1,603 2524 9,911 7.434 2,132 2282 626 65 413 734 Ih03 224 9,911 7.434 2,132 2282 626 65 413 540 557 12,296 2.575 9.272 5,342 2,326 .615 466 35 24 (32) (o) 11.059 11,059 11.059 Total 28264 11,059 39J23 45,535 Management and administration 3,707 3.707 3,867 Total exrKnditure 31.971 11.059 43,030 49,402 Repairs and renewals in 2021 include £10.775 in res of the refurbishm¢nt of the toilets. A grant of £5,000 was receive4J from SpeldhuTSt Parish Council and is shown in note 2 above. 15
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 TANGIBLE FIXED ASSETS Village Hall Furniture & Equipm¢nt Total COST Cost at l January 2022 Additions 520,421 48.213 568,634 Cost at 31 December 2022 520,421 48213 568,634 DEPRECIATION Balance at l January 2022 Charge for the year 186.752 10.408 46.730 651 233,482 11.059 Balance at 31 Decernber 2022 197,160 47J81 244541 NET BOOK VALUE AT 31 DEC 2022 323261 832 324,093 NET B(K)K VALUE AT 31 DEC 2021 333.669 1.483 335,152 Addilions in the year were chairs for use in the Hall. DEBTORS AND PREPAYMENTS 2022 2021 Prepayments Debtors and ared inwme lJ67 4,110 1241 Total 5,477 1241 All debtors and prepayments are recoverable in. or relate to. the next year. CREDITORS AND ACCRUALS 2022 2021 Accrued charges Deferred income Hire indemnity deposits repayable 3,876 72 400 226 Total 2.725 4.348 16
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 FifNDS lJan 2022 31D 2022 Income Expenditure Transfers Unrestrieted Funds General Fund Designated Capital tkvelopment Fund 47,142 39.091 (31.972) (500) 53,761 11,128 {0} 5(K) 11,628 58270 39.091 (31.972) 65J89 Restricted Funds Hall Asset Fund Contents Asset Fund Sound System Fund 334,928 223 (10,835} (223) (o) 324,093 335,151 (11,058) 324,093 393,421 39,091 (43,030} 389,482 Unrestricted FuDds These represent funds that can be used for the genernl purposes of the charity: General Fund- covers the general nmning costs of the Hall. De.%ignated Capilal Developmeni Fund- this fund has been created from certain donations to provide for non-regular items of expenditure necessary to ensure that the Hall and contents are mainlained to a first Cl standard. The cost of the resurC1ng the Hall flooring h&$ been charged to the Desigmated Capital Development Fund during the year. Restricled Funds These represent funds that have to be used as Splfied by the donors. Hall Assei FupAI- this represents the net book valu¢ of th¢ Hall Contents Aet Fund- this represents ihe net iKM)k value of Hall contents over the value of £200. Sound System Fund- this represents an amount equivalent to a granl received frorn Speldhurst Parish Council towards the cost of the sound syslem and ha5 been written off over 10 years in line wilh the depreciation charged on the sound system. Restricted funds are reduced by the depreciation on the Hall and related asse 17
SPELDHURST VILLAGE HALL FOUNDATION REPORT AND FOR THE YEAR ENDED 31 DECEMBER 2022 ANALYSIS OF NET ASSETS BETWEEN FUNDS Fund balances at 31 December 2022 arc repres¢nt¢d by: Unrestricted Funds Restricted Funds Total Funds Fixed ets tkbtors and prepayments Investments ( d¢posil accounls) Cash at Bank Creditors and accnlS 3¥093 324,093 5,477 33J21 29J16 (2,725) SA77 33J21 29J16 (2,725) 65J89 324,093 389,482 FINANCIAL INSTRUMENrs The Hall Foundations financial instnmients are its debtor4 ( including investment deposit accounts ) and creditors. The credit risk involv¢d in th¢s¢ financial instruments is low ( the cash is covered by the FSCS guarantee scheme). The fair value and book value of financial instruments is the same. 10 TRANSACTIONS WITH TRUSTEES No trustee receives remuneration or any benefits from the Foundation. Trustees received £201 (2021- £579) in reirnbursement of expenses incurred in the running of the charity and were invoiced on the same tern)s and conditions as applies to bookings to other than to Trustees. £0 (2021- £0) for use of Village Hall facilities. Similarly close relatives of Trustees were Involc on the same terms and conditions as applie5 to bookings to other than to Trustees. £0 (2021- £0) for use of Village Hall facilities. 18