I'EASTHAMPSTEAD (ST MICHAEL'S) SCOUT GROUP TRUSTEES, ANNUAL REPORT FOR THE PERIOD FROM I" Ap￿L 2024 TO 31" MARCH 2025 Page l of7 Contents Section A. Reference and Administration d¢tails......................................................... .................... Names of the charity trustees who manage the charity............................................................. Section B. Structure* governance and management....... .................................................................. Description of the charity's ttwsts.............................................................................................. Type of governingdocument.......... How is the charity constituted? Trusfre selection methods.............................................................................................. .. 2.1.1 2.1.2 2.1.3 2.1.4 Additional govcrnance issues................................................ Risk and Internal Control ..................................... Section C. Obj¢¢tives and A¢tiviti¢s.............-................................................................................... Summary of the objectives of the charity set out in its governing document............................ Section D. Achievements and perforniance...... ... ... ........................................................................ Section E. Financial Review.........-....-.-.......................................................... Statement on the charity's policy on r¢s¢rves........................................................................... Details of any fund materially in deficit.................................................................................... Investment Policy.... Section G. Declarntion.................................................................................... .................................. Page2of7 I Section A. Reference and Administration details Charity name: 1$1 Easthampstead (St Michael's) Scout Group Other Dames the charity is known by eolloquially and ID this document: I" Easthampstead Scout Group, -'Th¢ Group" Registered tbarity number: 287924 Seout AsswiatioD'S RegistrAtioll Number for the Croup: l 0013635 Charity's principAI addr￿s. The Westwick Hall, Wildridings Road, Bracknell, Berkshire RG12 7WP The ChairpersoD during the report period wgs: Simon Ridgeon The Treasurer was: Graham Ruddock 1.1 Names of the charity trustees who manage the charity DA TE ACTED IF NOT FOR WHOLE I'EAR TRUSTEE NAME OFFICE HELD Ex-officio Phillip Wood Appointed Simon Ridgeon Graham Ruddock Kim Papps Simon Ruddock Peter Godscll Jeanette CFodsell Stuart Lindsey Bob Sartori Jonathan Smith Otito Bankole cl￿pted (ieorgina Tomkins Jill Ridgeon Group Lead Volunteer (Acting) Chairperson Treasurer Cub Section Lead Scout S¢ction Lead Trustee Trustee Trustee Trustee Trustee Tn]ste¢ To September 2024 Ttus1¢e Trustee Page3 of7 2 Section B. Structure? governance and management 2.1 Description of the charity's trusts 2.1.1 Type of Eoverlling document The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, at which give authority to the By¢ Laws of the Association, and the Policy. Organisation and Rules of The Swut Association (POR). 2.1.2 How the charity ¢ODStitu¢ed? The Group is a trust established under its rules which are common to all Scouts. 2.1.3 Truslee selection metbods The Trustees are appointed in a¢cordatEce with the Policy, Organisation and Rules of The Scout Association. 2.1.4 AdditioD*I governance issu&$ The Group is managed by the Group Trustee Board. the members of which are the 'Charity Trustees, of the Scout Group, which is an educational charity. As charity trustees ihey are responsible for complying with legislation applicable to charities. This included the registration and keeping of prop¢r accounts, and making returns to the Charity Commission as appropriate. The Committee consists of 2 independent representatives, Chair and Treasurer, together with the Group Lead Volunteer. other leaders (if opted to tske on the responsibility), suptK)rters and parent representation and meets at a minimum every quarter. MembeTS of the Trustee Board complete training within their first 3 months of joinin8 the knard. The GroLtp Trustee Board exists to support the Group Lead Volunl¢er in meeting the responsibilities of the app)inim¢nts and i5 responsible for: The maintenance of Group property; The rising of funds and the administration of Group finance; The insurance of property, equipment and Group finance; Group public occasions; Assisting in the recruitment of leaders and other adult support. Appointing any sub committees that may be r¢quir¢d' Appointing Group Administrators and Advisors other than those who are elected. 2.2 Risk and Internal Control The Group Truste¢ Board has identified the major risks to which they believ¢ the Group is exposed. these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Dgmage to tbe building) property 2nd equipment- The Group would request the use of buildings and equipment from neighbouring organisations such as the church, community centrc and other Scout Groups. Sitnilar recipro¢al arrangements arrange with these organisations. Th¢ Group has sufficient buildings and contents insurance in place to mitigate against p¢meant loss. Injury to leaders, helpers, supporters and members- The Group through the Page4 of7 membership fees contributes to The Scout Association's national accident insurance policy. an additional policy has been taken out to cover those parents or helpers who do not fall under the main Scout Association national accidence insurance policy. Risk Assessmenls are undertaken before all activities. Reduced income from fund rni8illg- The Group is primarily reliant on in¢ome from subscriplions and fundrdising. The Group does hold R reserve io ensure that the continuity of activities should there be a major reduction in income. The CoTnmittee could raise the value of subscriptions to increase the incotne to the Group on an ongoing basis, either temporarily or pemanet5tly. Reduction or loss of leaders- The Group is totslly reliant up)n volunteers to run and administer the activities of the Group. If there was a reduction in the numbers of leaders to an unacceptablc Icvel in a particular section or the Group as a whole then the￿ would have to be a contraction. consolidation or closure of a section. In th¢ worst4ase scenario. the complete closure of the Group. Redu¢tion or1095 of member- The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular s¢¢tion or the Group as a whole Ihen there would have to be a contraction. coftsolidation or closure of a section. In the worst- ¢as¢ scenario. the compl¢t¢ closure of the Group. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or Ios5, these include 2 signatories for all bank payments 8nd compr¢h¢nsiv¢ insurance policies to ensure that insurable risks are covered. 3 Section C. Objectives and Activities 3.1 Summary of the objectives of the charity set out in its governing document The Purpose of Scouting- Our purpose is to actively engage and support young people in their personal development, empowering th¢m to make a positive contribution to society. The Values of Seouting- As Seouts w¢ ar¢ guided by these values". Inlegrity- We act with integrity; we are honest, trustworthy ai)d loyal. Respecl- We have sclf-rcspect attd respect for others. Care- We support others and take ¢are of the world in which we live. Belief- We explore our faiths, beliefs and attitudes. Co-operulion- We Inakc a positive difference- we c(Foperdte with others and make friends. The Seouting Method - Scouting lakcs place when young people, in partnership with adults, work logether based on the values of Scouting and.. enjoy what they are doing and have fun. take part in activities indoors and outdoors. learn by doing- share in spiritual reflection. take responsibility and make choices,. undertake new and challenging activities- make and live by their Promise. Page5of7 Public benefit s¢at¢ment The Group meeis the Charity Commission's public benefit criteria under both the advancemerkt of education and the advancement of citizenship or community development headings. 4 Section D. Achievements and performance Our sections have been actively engaging in an amazingly diverse range of activities, b(rth within and outside the hall, allowing our members to a¢¢ess a raft of aclivities ihat they tnay not be able to access outside of scouting. Group numbers on th¢ c¢nsus date on January 31 st. our group experienced a decline again in membership, again rcachingy Its lowest count since 2018. Addressing this declinc has been a priority. ajid as a group pleased that our leadership l¢am has been proactive in iniplementing strategies to boost our numbers. Initiatives such as 'bring a friend,. clearing the waiting list, and an upcoming local community outreach through posters and flyers have already shown promising results in increasin&) our m¢mb¢rship, althou¥Ji further efforts are needed to ¢nsure the group's 5tability- 5 Section E. Financial Review 5.1 Statement on the charity's policy on reserves The Group's poli¢y oj) r¢s¢rv¢s is to hold su￿1Clent resources to cotitinu¢ th¢ rharitablc activities of the Group. should income and fundraising activiti¢s fall short. The Group Trustee Board Considers that the Group should hold a sum equivalent to 12 months running cost in reserves, circa £1 1,000. The Group held reserves of approximately £46,000 against this end at year. This is above the level required for operating ex￿nseS,. however, this can be explained by the group continuing to hold (¢. £25,000- £30,000) due to the risk of repairs lo the scout hall roof, the remainder has b¢¢n held frotn increased fundrdisin& increased saving for forecasted increase in running costs and building reserves for spend against things such as the hall due to its age. Also, (£2,000) of the reserve is in a restricted fund for disadvantaged members. It should also be noted that the group continues to monitor and plan ahead to ensure that the group remains Iinancially stable without larg¢ impacts having to be passed to our members. 5.2 Details of any fund materially in deficit The Group does not have any funds in a d¢ficil position. 5.3 Investment Policy The Group does not have sufficient funds to invest in longer-terni investments. The Group has therefore adopt¢d a risk aversc strategy to the investment of its funds. All funds are held in ¢ash using only Tnain5treatn banks or building societies. Due io the increase in the Group's reserves, the Trustee Board have begun to look at possible options for more effective "storage- of funds to best mak¢ use of increasing inter¢sl rales. however as of the 31 March 2025 nothing has yet been acted on. The Group Trustees regularly monitors the levels of bank balances, and th¢ interest rates received to ensure the Group obtains maximum value and income from its balancing arrangements. Occasionally this may involve using an account that requires a pcriod of notice before funds may be Page6of7 withdrawn. Before doing so th¢ Group Ttustees will consider the cash flow requirements of the Group 6 Section G. Declaration The Trustees d¢¢lare that they have approved the trustees, report above. Signed for and on behalf of the I" Easthampstead (St Michael's) Scout Group Trustees Signature Full Name Simon Rid Philli Position Chair Trnsl¢e Dale 28108125 28108125 Page7of7 Treasurer's ReporL 1 st EasthamWead Scout Group As at 31 March 2025 Scouts Introductlon Membership numbers and subscriptions r•mained aboLrt the same ￿ in the year bglore, Ourvariety of artivities continuod, although th•rn was no summer Scout camp in 24125. Income dropped ¢¢Jnpared with 23124. In additbon. som• costs w•rn ¢arri•d overfrom 23124. Overall. income in 24125 slightty exco•ded cost& 1st Easthampstead 2024/25 Finanaal Year knunts The credit balance ofjust £133 dmrly r•qulrns a review of our income and expenditure for next ywr. We havefour rn•in sources ol incomè: (1) Subscriptions (about halF of whKh is our membership fees toth• Scout Association fortheir running tostsl; {21 Activity f••s, which are Intend￿ to cov•r th• additional costs of events, such as wat•rspoits, him of non-FESG facilities. or camps; 131 gifts,. and14) fundraising. The Gyoup's incom• again b•n•frtted from runnin9 a F&B stall at a local school football competition. this time raising somè £S.OIXI aft•r •xp•ns•s. W• also mceived donations after having helped at the Bracknell hal marnthon. the Remembrance Day parndè and gifts for packing for Christmas shopp•rs at Waitrc*s•. In 24125. we also recewed £2,000 via HMRC as Grft Aid. Income for FESG acti¥rties dropped to £8.260 (from £13.000), but the costs were £11,4001£12.100 in 23124 Hovmver, costs of over £3,000 werefor 23124 expendtture. MaÉntenancg & running costs of Westwick Hall rose by £2,800 compar•d to 23124 {1 it•m cost £2,500), whil• Minibus costs fell by nearly £2,300. Minibus incom• lell by £900. but hire of Westwick Hall rose by £400. Most othei items were comparable or risen as expected. Assets and Liabilities 31 Mar 2025 Notes 31 Mar 2024 Unro￿ntt8d Fun& Current Finandal Assets UnR5tridwJ Jn& Re￿ritted Funds 01 JTrJs Cash-in-hand Equals Mon•y Card knunt FESG Investmert Bank Account FESG Mana ees BankAccount 150 69 £ 1,507 1,285 £ 34A82 £1000 01 £ 34,079 £2.000 £ 10,271 £ 10.611 £ 46A10 £ 2.000 £ 46,046 £ 1000 Total Cash Furn1• Li•bliti Minibus Depo%ts (232) 02 (300) £ Assets for FESG'S Own Use Westwick Hall and Site Hall, Office a￿1 Comput•r Equipment Camping Equipment Other Equipm•nt Minibus 31 M•r 2025 £ 423.079 7.675 2,345 2.286 £ 10,000 £ 440.386 03 31 Mar 2024 £ 423.079 7.675 2.345 2.286 £ 10.000 £ 444386 Total Value of F&8G As•rts 01: S•• all Numbor•d Noteson Pag• 3 24125 Categorised Statement of Receipts and Payments 1 st Easthampstead Scout Group For the year ended 31 March 2025 Cash Basis Scouts 1st Easthampstead FY 2024125 FY 2023124 Activity In¢Mi• less Direcily Rel*ed Costs LInre$￿tt Fun& Re5trictod Funds 04 un[e￿ncIed Funds FuTrJs Incamè from FESG MomborSubs¢riptions Cort of District Capitation Precept £ 11.100 £ 15.752) £ £ 5.347 £ 11,196 0 05 £ 15,7471 £ SA49 £ Income for FESG Activi￿•$ 8.257 £ (11.414) 1904) £ 494 11501 £ (3.717) £ 13.037 0 06 £ 112.133) 0 07 £ 11.151) 510 cts￿ of Group Badges and Uniforn$ Income for FESG Invesliiures C<>st of FESG Investitur•s and Unbfornu 07 £ 263 Incomè for Non.FESG Swuting ArthVElie¥ Cost of Non-FESG Scouting Activities N•tTotal Non.FESG Adlvltl• 150 08 £ 567 150 567 Incught in bulk bUtdiStribth￿ as and wh•n r￿U￿r4d tn thé sam• ar lat•1 y••rn. 08: Th080 arn payments proc8s¥•d by FESG forovents or9anised by othor Scout groups or as¥ociotions Maint8nanco costs of Mlnlbusand wa￿lek Hall d•p8nd on noed and can vary8ignifKanty bot%bwn ye8rto yoar 10: Mo*try rtl•t•d to Food & B•v•r•9e Stall •t lts¢al football eompthlon. Small grfts #epan*•d forGrftAid purpox5. GrftAid w*$ r*¢•W thisy•ar. 12: 23124 amourrt 0￿PIlonal- comp8nsation for gas 3upplyto WWH being Cut off. 13: There w•r• no rntaTh4ed sJl¢sof FESG Equipmént in 23124 or 24125. 14: Ovorhoads are co6tsthatar• unaffectad krythe number of M8mb8r8 and tholovol •nd costof Group activil Th•y approxlmats to our mlnlmum op•n￿￿9 costs as a local Seout Group. 15: Includosfoes in 24125 foraccounting *)ftwar• and Examination of our 23124 8LctyJnt& The above Stst•m•nts of Assèts and Liabiliti•s and of R•c•ipts and Paymènts w•r• ttpprnv￿ by th• Trustees on 28th August 2025, hawng been subjoct to an insp•ction byfim Kin9cott b•for• that dat•. The adjustsd accounts have been signed on their behalf by: naturo Nam• l Rol•-. 2¢ ## ## ##