Trustees’ Annual Report for the period
From 01.04.2024 Period start date To 31.03.2025 Period end date
Charity name: Eye Community Association
Charity registration number: 287886
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the Associaton are to (a) promote the beneft of the inhabitants of the Parish of Eye and the neighbourhood defned by the Parish Boundary (“the area of beneft”) without distncton of sex, sexual orientaton, race or of politcal, religious or other opinions, by associatng together the said inhabitants and the local authorites, voluntary and other organisatons in a common efort to advance educaton and to provide facilites in the interests of social welfare for recreaton and leisure-tme occupaton with the object of improving the conditons of life for the said inhabitants (b) Establish, or secure the establishment of, a Community Centre (hereinafer called “the Centre”) and to maintain and manage the same (whether alone or in co- operaton with any local authority or other person or body) in furtherance of these objects (c) The Associaton shall be a non-party in politcs and sectarian religion |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Community Cafe, ftness actvites, craf groups, community luncheons, fundraising events, meetng space, dog training, hall for event hire and the producton of the village magazine. |
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have paid atenton to the Charity Commissions guidance on public beneft and run the centre for the good of the community. |
Additional information (optional)
You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The centre is a community hub accessible to all. We have had many diferent events and groups that encouraged lots of diferent people to atend the centre. This creates a sense of well being and inclusivity within our community. Our quarterly village magazine (produced and delivered to every home by volunteers) makes sure that all members of our village are kept up to date with village news. |
|
|---|---|---|---|
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | In summary our income has increased by £4.8k comparing the fgure of £55.6k this fnancial year to last year’s fgure of £50.8k. Our increase in income can be summarised by the below movements: • £2.8k: the main running income of the centre which I would consider to be the private hire, weekly hire and community café has increased by £2.8k since last year with the biggest increase seen in the private hire income. The centre has been notceably busier with private bookings over the past year. • £1.2k: the fundraising eforts of the centre have increased our income year on year by £600. There was also another £600 donated to the centre from the Eye Festval, which was intended to be used to sponsor a partcular actvity / event, however this has not yet been agreed.. Going through the other items in the income, our Eyescan income has increased to £5,536, meaning this income comfortably covers our expenses of printng the magazine. This has been helped by chasing some of the debts earlier in the fnancial year. Our expenses have decreased by £1.6k comparing the fgure of £51.2k this fnancial year to last year’s fgure of £52.8k. We have had savings in wage payments and our utlity expenses is showing as decreasing between the years, mainly due to a VAT reclaim and being in a positon to lower our direct debit. Please note, we only changed our contract with EON to take advantage of lower rates in late January of this year (2025) Our other expenses aren’t too dissimilar from last year and are in line with what one would expect with prices increasing. Our renewals are slightly higher this year due to the alarm renewal which we didn’t have to pay as high a charge last year due to the service we received. Our PPL/PRS licence was also higher this year due to this payment being based on income. . |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A reserve is kept in a high interest savings account in case of emergency repairs or if new equipment is needed. We are also undergoing a communityasset transfer and our outgoings |
| will be signifcantly higher once this has been completed. |
||
|---|---|---|
| Amount of reserves held | Para 1.22 | £9160.93 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Grants, hall hire, village magazine advertising (Eyescan) and fundraising events - Craft fair, community luncheon. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
Charitable Trust | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Consttuton |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Community Associaton |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The members with the power to vote at the Annual General Meetng shall elect the Treasurer and Secretary of the Associaton and such other Ofcers as the Associaton may from tme to tme decide who shall service in their respectve capacites as Ofcers of the General Commitee and of any Executve Commitee which may be established in. Such Ofcers may be appointed as members of any sub-commitee established |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Eye Community Association |
|---|---|
| Other name the charity uses | |
| Registered charity number | 287886 |
| Charity’s principal address | Manor Farm Community Centre 70 High Street Eye Peterborough PE6 7UY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Adrian Martin | Chairperson | |||
| LesleyWaldock | Treasurer | |||
| KayWilson | Secretary | |||
| Marion Royle | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Lesley Waldock
Position (eg Secretary, Treasurer Chair, etc)
Date 20/01/2025
EYE COMMUNITY ASSOCIATION
CHARITY NO 287886
PROFIT & LOSS ACCOUNT
for the year ending 31 March 2025
| 2024 | 2025 | ||||
|---|---|---|---|---|---|
| £ | £ | ||||
| INCOME | |||||
| General bookings, Rents & Donations | 43,608 | 44,805 | |||
| Social Functions & Fund Raising | 2,788 | 3,032 | |||
| Deposits | |||||
| Held on 01/04/24 | 1,475 | ||||
| Movement | 1,100 | (578) | 1,100 | ||
| Held on 31/03/25 | 2,575 | ||||
| Eye Scan | 4,495 | 5,536 | |||
| Other | 455 | 1,127 | |||
| 50,768 | 55,600 | ||||
| Less | |||||
| EXPENDITURE | |||||
| Staff Wages & Costs | 22,220 | 20,027 | |||
| Heating, Lighting & Water Rates | 18,935 | 17,333 | |||
| Cleaning Materials & Waste Collection | 1,822 | 1,927 | |||
| Telephones & Broadband | 484 | 516 | |||
| Insurance | 619 | 667 | |||
| Repairs, Renewals & Security | 1,367 | 2,270 | |||
| Centre Improvements | 570 | ||||
| Postage, Stationery & Office | 191 | 115 | |||
| Eye Scan | 4,472 | 4,472 | |||
| Donations & Staff Gifts | 220 | 211 | |||
| Independent Examiner | 270 | 324 | |||
| Licences, Performing Rights & PPL | 568 | 2,771 | |||
| Other costs | 500 | 84 | |||
| Depreciation | 583 | 466 | |||
| 52,821 | 51,184 | ||||
| NET PROFIT/(LOSS) FOR THE PERIOD | (2,053) | 4,416 |
EYE COMMUNITY ASSOCIATION
CHARITY NO 287886
| BALANCE SHEET | |||
|---|---|---|---|
| as at 31 March 2025 | |||
| 2024 | 2025 | ||
| £ | £ | ||
| FIXED ASSETS | 2,328 | 1,862 | |
| CURRENT ASSETS | |||
| Bank Community Account 1 | 6,333 | 8,137 | |
| Bank Community Account for Deposits | 1,475 | 2,575 | |
| Business Saver Account | 7,056 | 9,161 | |
| 14,864 | 19,873 | ||
| CURRENT LIABILITIES | |||
| Provisions | |||
| Accruals | (127) | 0 | |
| (127) | 0 | ||
| NET CURRENT ASSETS/(LIABILITIES) | 14,991 | 19,873 | |
| NET ASSETS | 17,319 | 21,735 | |
| Financed by: | |||
| ACCUMULATIVE ACCOUNT | 17,319 | 21,735 |
EYE COMMUNITY ASSOCIATION
CHARITY NO 287886
ACCUMULATIVE ACCOUNT as at 31 March 2025
| 2024 | 2025 | |||
|---|---|---|---|---|
| £ | £ | |||
| Capital Fund b/fwd | 19,372 | 17,319 | ||
| Add: | ||||
| Other Capital Introduced | - | - | ||
| Net Profit/(Loss) for the Period | (2,053) | 4,416 | ||
| (2,053) | 4,416 | |||
| Add/(Less): | ||||
| Other transactions | - | |||
| - | - | |||
| Capital Fund c/fwd | 17,319 | 21,735 |
EYE COMMUNITY ASSOCIATION
CHARITY NO 287886
FIXED ASSETS SCHEDULE
as at 31 March 2025
| Depreciation | ||||||
|---|---|---|---|---|---|---|
| This year | This year | Depreciation | charge this | WDA at | ||
| At cost | additions | disposals | to 31/03/24 | year | 31/03/25 | |
| Audio & Lighting | 1,705 | 1,685 | 4 | 16 | ||
| Stage Work etc | 768 | 759 | 2 | 7 | ||
| Telephone & Answerphone | 181 | 180 | 0 | 1 | ||
| Floor Buffing Machine | 603 | 595 | 1 | 6 | ||
| Ladder | 174 | 173 | 0 | 1 | ||
| Bingo Machine | 234 | 231 | 1 | 3 | ||
| Curtaining | 1,779 | 1,746 | 6 | 26 | ||
| Chairs - Lounge | 823 | 801 | 5 | 18 | ||
| Flooring - Lounge | 1,967 | 1,911 | 11 | 45 | ||
| Tables - Lounge | 1,196 | 1,163 | 7 | 27 | ||
| Cigarette Bins | 101 | 98 | 1 | 3 | ||
| Folding Tables | 1,174 | 1,133 | 8 | 32 | ||
| CCTV Cameras | 1,359 | 1,312 | 10 | 38 | ||
| CCTV Recorder etc | 589 | 569 | 4 | 16 | ||
| Security System | 3,779 | 3,408 | 74 | 297 | ||
| Refridgerator | 298 | 281 | 3 | 14 | ||
| Bain Marie | 450 | 426 | 5 | 19 | ||
| Tables | 203 | 191 | 2 | 10 | ||
| Playgroup Chairs | 140 | 129 | 2 | 9 | ||
| Wall Plaques | 78 | 72 | 1 | 5 | ||
| Food Mixer | 200 | 187 | 3 | 10 | ||
| Trolley | 178 | 166 | 2 | 10 | ||
| Crockery | 2,990 | 2,669 | 64 | 257 | ||
| Crockery | 238 | 213 | 5 | 20 | ||
| Computer | 436 | 390 | 9 | 37 | ||
| Hoover & Doodlebug | 131 | 117 | 3 | 11 | ||
| Chairs - Feb 2016 | 2,218 | 1,920 | 60 | 238 | ||
| Cellar Cooling | 1,902 | 1,583 | 64 | 255 | ||
| Folding Tables & Trolley | 1,159 | 964 | 39 | 156 | ||
| Blinds | 500 | 395 | 21 | 84 | ||
| Water Heater | 324 | 239 | 17 | 68 | ||
| Dishwasher | 354 | 262 | 19 | 74 | ||
| Projector | 200 | 134 | 13 | 52 | ||
| 28,431 | - | - | 26,103 | 466 | 1,862 |
| CHARITY COMMISSION Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trustse81 m•mb8rs of EYE COMMUNITY ASSOCIATION On accounts forthe year ended 3110312025 Charity no (If any) 287886 Set out on pages Attached 4 pages of Financial Statements I report to the trustees cm my examination of the accounts of the above charity {Ihe Trusf) for the year ended 3110312025. Responslbllltles and As the charity's trustees, you are responsible for the preparation of the ba818 of rnport accounts in accordance with the requirements of the Charities Act 2011 (Yhe I report in respect of my examination of the Trust's accounls carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b} of the Act. Independent I have Completed my examination. I confirm that no material matters have examln•rfg statement come to my attention in connection wtth the examination vthich gives me cau8e to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Chartties Ad,. or the accounts did not a¢xord with the accounting r8cords' or the accounts did not comply with the applicable requirements conceming the fofft and content of accounts set out in the Charities (A¢counts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter nsidered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Dats: 2210112026 Name: na Fox ACMA Relevant profosslonal quallficatlon(sl or body (If any): Chartered Institute of Management Accountants Address: Unit B Greenhill House. Thorpe Road Peterborough PE3 6RU IER Oct 2018
Sectioii B Disclosure Only complete rf the examin8r needs to highlight material matter8 of conwn (see CC32, IrKlependent wAamination of charity accounts: directhm and guldance for examln8r8). Glv• hgre brfef dotall8 of any Items that the •xamlner wlshe• to dl8c1090. IER Oct 2018