## **Trustees’ Annual Report for the period** **From 01.04.2021 Period start date To 31.03.2022 Period end date** ## **Charity name: Eye Community Association** ## **Charity registration number: 287886** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 The objects of the Association are to
of the charity as set out (a) promote the benefit of the
in its governing inhabitants of the Parish of
document
Eye and the neighbourhood
defined by the Parish
Boundary (“the area of
benefit”) without distinction
of sex, sexual orientation,
race or of political, religious
or other opinions, by
associating together the said
inhabitants and the local
authorities, voluntary and
other organisations in a
common effort to advance
education and to provide
facilities in the interests of
social welfare for recreation
and leisure-time occupation
with the object of improving
the conditions of life for the
said inhabitants
(b) Establish, or secure the
establishment of, a
Community Centre
(hereinafter called “the
Centre”) and to maintain and
manage the same (whether
alone or in co-operation with
any local authority or other
person or body) in
furtherance of these objects
(c) The Association shall be a
non-party in politics and
sectarian religion
Summary of the main Para 1.17 and Community Cafe, fitness activities, craft groups,
1.19
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activities in relation to community luncheons, fundraising events, those purposes for the meeting space, dog training, hall for event hire public benefit, in and the production of the village magazine. particular, the activities, projects or services identified in the accounts. Statement confirming Para 1.18 The trustees have paid attention to the Charity whether the trustees Commissions guidance on public benefit and run have had regard to the the centre for the good of the community. guidance issued by the Charity Commission on public benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
Para 1.38
Contribution made by
volunteers
Other
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## **Achievements and Performance** SORP reference ||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|The centre is a community hub accessible to all.
We have had many diferent events and groups
that encouraged lots of diferent people to
atend the centre. This creates a sense of well
being and inclusivity within our community.
Our quarterly village magazine (produced and
delivered to every home by volunteers) makes
sure that all members of our village are kept up
to date with village news.|| |---|---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21
financial position at the Comparing this year to the last
end of the period Financial Year, there is a considerable
difference in the level of income with
an uplift of £19,831 between the years.
This is due to coming out of lockdown
and gaining more weekly and private
hire revenue and an additional grant
Hannah managed to obtain of £6,670,
which enabled us to get the curtains
flame proofed and the ceiling cleaned
in the Hall. A further item to note
within the income is the Eye Scan
adverts which has more than doubled
in comparison to last year, as only 2
issues of the Eye Scan were produced
in the previous Financial Year. This can
also be seen in the Eye Scan expenses
which has also doubled. Furthermore,
in the 2021-22 Financial Year, Boyz
Bars have provided a contribution to
the Community Centre when they
provide their services for functions.
Items to note within the miscellaneous
income is the Community Café Grant of
£500 and the CCTV Upgrade grant of
£846 which are both also shown within
the miscellaneous expenses.
In comparison to last year, our
expenses have only increased by just
under £4,000. Within the expenses, our
wages and cleaning costs have
increased since last year due to the
additional usage of the centre. The
repairs and renewals expenditure has
increased since last Financial Year,
which can be explained by the curtains
being flame proofed and the ceiling
cleaned in the Hall, which I have
previously mentioned. Our stationery
cost has also increased by a
considerable amount since last
Financial Year, mainly due to the
increased requirement of printing
invoices and using the printer ink.
Within the miscellaneous expenses, we
have made savings this year on items
which were not required such as the
CCTV service and the cover and
training for the office. The payment for
the website was processed in the
2021-22 Financial Year as this payment
is required every 3 years.
Statement explaining the Para 1.22 A reserve is kept in a high interest savings
policy for holding account in case of emergency repairs or if new
reserves stating why they equipment is needed. We are also undergoing a
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are held community asset transfer and our outgoings will
be significantly higher once this has been
completed.
Amount of reserves held Para 1.22 £5931.00
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Grants, hall hire, village magazine
advertising (Eyescan) and fundraising
The charity’s principal events - Craft fair, community
sources of funds Para 1.47 luncheon.
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s Charitable Trust
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Community Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The members with the power to
methods including details vote at the Annual General
of any constitutional Meeting shall elect the Treasurer
provisions e.g. election to and Secretary of the Association
post or name of any
and such other Officers as the
person or body entitled
Association may from time to time
to appoint one or more decide who shall service in their
trustees
respective capacities as Officers of
the General Committee and of any
Executive Committee which may
be established in. Such Officers
may be appointed as members of
any sub-committee established
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Eye Community Association
Other name the charity
uses
Registered charity 287886
number
Charity’s principal Manor Farm Community Centre
address 70 High Street
Eye
Peterborough
PE6 7UY
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Adrian Martin Chairperson
2 Lesley Waldock Treasurer 01/03/2022
3 Kay Wilson Secretary 01/03/2022
Marion Royle Treasurer / 01/04/2022 -
4
Secretary 28/2/2022
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved
Director name
N/A
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole
year
N/A
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## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Lesley Waldock **Position (eg** Treasurer **Secretary, Chair, etc) Date** 08/06/2022 ## **EYE COMMUNITY ASSOCIATION** ## CHARITY NO 287886 ## **PROFIT & LOSS ACCOUNT** for the year ending 31 March 2022 |||**2021**||**2022**|| |---|---|---|---|---|---| |||**£**||**£**|| |**INCOME**|||||| |General bookings, Rents & Donations||11,559||37,050|| |Council & Parish Grants||846||500|| |JRS||11,123||3,010|| |Social Functions & Fund Raising||||40|| |Deposits|||||| |Held on 01/04/21|775||||| |Movement|1,000|(300)||1,000|| |Held on 31/03/22|1,775||||| |Eye Scan||2,036||5,890|| |Other||1,250||377|| ||||**26,514**||**47,866**| |Less|||||| |**EXPENDITURE**|||||| |Staff Wages & Costs||19,138||20,360|| |Heating, Lighting & Water Rates||6,593||4,972|| |Cleaning Materials & Waste Collection||1,119||2,302|| |Telephones & Broadband||350||388|| |Insurance||512||535|| |Repairs, Renewals & Security||1,927||2,113|| |Postage, Stationery & Office||315||461|| |Eye Scan||1,880||3,897|| |Donations & Staff Gifts||140||157|| |Independent Examiner||250||250|| |Advertising & Website||||227|| |Licences, Performing Rights & PPL||1,101||372|| |Community Café Grant||||500|| |Depreciation||1,140||912|| ||||**34,465**||**37,445**| |**NET PROFIT/(LOSS) FOR THE PERIOD**|||**(7,951)**||**10,421**| |**EYE**|**COMMUNITY ASSOCIATION**||| |---|---|---|---| ||CHARITY NO 287886||| ||**BALANCE SHEET**||| ||as at 31 March 2022||| ||**2021**||**2022**| ||**£**||**£**| |**FIXED ASSETS**|4,552||3,640| |**CURRENT ASSETS**|||| |Bank Community Account|650|10,982|| |Bank Community Account for Deposits|775|1,775|| |Business Saver Account|5,931|5,931|| ||7,356|18,688|| |**CURRENT LIABILITIES**|||| |Provisions|||| |Accruals|(127)|(127)|| ||(127)|(127)|| |**NET CURRENT ASSETS/(LIABILITIES)**|7,483||18,815| |**NET ASSETS**|**12,035**||**22,456**| |Financed by:|||| |**ACCUMULATIVE ACCOUNT**|**12,035**||**22,456**| ## **EYE COMMUNITY ASSOCIATION** CHARITY NO 287886 ||**ACCUMULATIVE ACCOUNT**||| |---|---|---|---| ||as at 31 March 2022||| ||**2021**||**2022**| ||**£**||**£**| |**Capital Fund b/fwd**|**19,986**||**12,035**| |Add:|||| |Other Capital Introduced|-|-|| |Net Profit/(Loss) for the Period|(7,951)|10,421|| ||(7,951)||10,421| |Add/(Less):|||| |Other transactions|-||-| |**Capital Fund c/fwd**|**12,035**||**22,456**| ## **EYE COMMUNITY ASSOCIATION** CHARITY NO 287886 ## **FIXED ASSETS SCHEDULE** as at 31 March 2022 ||||||Depreciation|| |---|---|---|---|---|---|---| |||This year|This year|Depreciation|charge this|WDA at| ||At cost|additions|disposals|to 31/03/21|year|31/03/22| |Audio & Lighting|1,705|||1,667|8|31| |Stage Work etc|768|||751|4|14| |Telephone & Answerphone|181|||178|1|3| |Floor Buffing Machine|603|||588|3|12| |Ladder|174|||171|1|3| |Bingo Machine|234|||227|1|5| |Curtaining|1,779|||1,716|12|51| |Chairs - Lounge|823|||779|9|35| |Flooring - Lounge|1,967|||1,859|22|87| |Tables - Lounge|1,196|||1,130|13|52| |Cigarette Bins|101|||94|1|5| |Folding Tables|1,174|||1,094|16|64| |CCTV Cameras|1,359|||1,266|19|74| |CCTV Recorder etc|589|||549|8|32| |Security System|3,779|||3,054|145|580| |Refridgerator|298|||265|6|26| |Bain Marie|450|||402|10|38| |Tables|203|||181|4|18| |Playgroup Chairs|140|||120|4|16| |Wall Plaques|78|||67|2|9| |Food Mixer|200|||174|5|21| |Trolley|178|||154|5|19| |Crockery|2,990|||2,363|125|502| |Crockery|238|||189|10|39| |Computer|436|||346|18|72| |Hoover & Doodlebug|131|||104|6|22| |Chairs - Feb 2016|2,218|||1,637|116|465| |Cellar Cooling|1,902|||1,279|125|498| |Folding Tables & Trolley|1,159|||778|76|305| |Blinds|500|||295|41|164| |Water Heater|324|||158|33|132| |Dishwasher|354|||173|36|145| |Projector|200|||72|26|102| ||**28,431**|**-**|**-**|**23,879**|**912**|**3,640**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of EYE COMMUNITY ASSOCIATION On accounts for the year ended 3110312022 Charity no {if any) 287886 Set out on pages Attached 4 pages of Financial Statements I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended 3110312022. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 ('the Acl"}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent I have completed my examination. I confinn that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act.. or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements con￿mIng the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no con￿MS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 0810612022 Name: oanna Fox ACMA Relevant professional qualification{sl or body {if any): Chartered Institute of Management Accountants Address: Unit B Greenhill House, Thorpe Road Peterborough PE3 6RU IER Oct 2018 Section B Disclosure Only complete rf the examiner needs to highlight material matters of con￿rn {see CC32. Indep￿nI examinatiM of dwity accounts: directions and guidance for examiners). Glve h•r• brfef detall8 of any itsm8 that the oxamlner WISh￿ to disclo8•. IER Oct 2018