WBCA/WBTP AGM 2023 Chairmans Report
Another year has passed, and it’s been a year of ups and downs. We started the year with the hope to take on the Alton Assembly Rooms. However, failing to secure the required funding to improve the venue, we had no choice but to pull out of the planned lease.
However there have been a lot more positives this year, despite personal issues. The Community Centre, while still used mainly for room hire, is becoming well known for local entertainment. With the work and investment in the stage facilities, we are now able to put on productions, band nights we even have wrestling planned. This not only brings people into the building but is also now generating around 15% of our income. Allowing us to keep hire charges as low as we can and still invest in the building. As our events are affordable, it allows more of our community to enjoy a social evening out. We have lots more planned for the coming year.
I am also very pleased to say our Forest Players continue to grow and are put on two successful Murder mystery events this year. With a number of children now joining the group, the players next music performance will be guaranteed to win hearts.
Progress with the Whitehill club site is now starting to happen, talks with local funders and planners are progressing and the aim is to bring the site into community use asap. Long-term plans for the site are starting to take shape and it’s hoped it will eventually become a sports and leisure facility. Filling in where the developers have failed and generating long-term income for the organisation. Securing its future for years to come and allowing us to become self-funding.
We continue to improve our Centre for the benefit of our users and the wider community. Over the past year we have repaired the roof, installed car charging points, installed more cctv cameras and removed damaged trees. Thanks to securing S106 funding, a lot more is planned in the coming months.
Continuing with the Centre, due to the work of our staff the Centre is becoming more and more busy, a number of new users have joined us, we also now have more birthday parties book which is all helping to cover the running of the building. We also now run a number of in-house groups. Forest Monkeys, Monkey Movers, TJ Dance, Crazy Teapot and tea dance. All helping to support the community and bring in footfall for the building. At this stage I feel I should thank our staff and volunteers who are key to the running of the Centre, I would especially like to thank Lindsay who puts in a lot of free hours to help run the Centre, bar and supporting me, even when I throw things at her very last minute.
To end my report, I would like to say a personal thank you to those who have supported me over the last year, it’s not been the best year for me both professionally and personally. But with support from some of you I can thankfully now say I’m past the worst.
Whitehill & Bordon Community Association
Balance Sheet
As of March 31, 2023
| TOTAL | |||
|---|---|---|---|
| AS OF MAR 31, 2023 | AS OF MAR 31, 2022 (PY) | ||
| Fixed Asset | |||
| Tangible assets | |||
| Equipment | 46,792.02 | 46,072.06 | |
| Equipment Accumulated Depreciation | -41,712.47 | -40,019.29 | |
| Fixtures and Fittings Cost | 5,000.32 | 5,000.32 | |
| Fixtures and Fittings Depreciation | -2,717.64 | -1,956.74 | |
| Improvements to Property | 766.00 | 766.00 | |
| Improvements to Property Depreciation | -766.00 | -766.00 | |
| Total Tangible assets | £7,362.23 | £9,096.35 | |
| Total Fixed Asset | £7,362.23 | £9,096.35 | |
| Cash at bank and in hand | |||
| HSBC | 33,029.67 | 30,734.47 | |
| HSBC Forest Players | 277.80 | ||
| HSBC Money Manager | 10,044.81 | 10,000.91 | |
| Petty Cash | 96.23 | 297.70 | |
| Total Cash at bank and in hand | £43,448.51 | £41,033.08 | |
| Debtors | |||
| Debtors | 4,916.80 | 6,911.77 | |
| Total Debtors | £4,916.80 | £6,911.77 | |
| Current Assets | |||
| Prepayments | 5,885.83 | 4,986.32 | |
| Total Current Assets | £5,885.83 | £4,986.32 | |
| NET CURRENT ASSETS | £54,251.14 | £52,931.17 | |
| Creditors: amounts falling due within one year | |||
| Trade Creditors | |||
| Creditors | 25,361.38 | 4,500.51 | |
| Total Trade Creditors | £25,361.38 | £4,500.51 | |
| Credit Cards | |||
| Pockit | -4.00 | -85.71 | |
| Total Credit Cards | £ -4.00 | £ -85.71 | |
| Current Liabilities | |||
| Accruals | 5,217.68 | 300.00 | |
| Net Wages | 0.00 | 0.00 | |
| PAYE and NI | 1,062.00 | 899.08 | |
| Pensions Payable | 0.00 | 165.20 | |
| Provision for Liabilities | 15,000.00 | 20,000.00 | |
| Total Current Liabilities | £21,279.68 | £21,364.28 | |
| Total Creditors: amounts falling due within one year | £46,637.06 | £25,779.08 | |
| NET CURRENT ASSETS (LIABILITIES) | £7,614.08 | £27,152.09 | |
| TOTAL ASSETS LESS CURRENT LIABILITIES | £14,976.31 | £36,248.44 | |
| TOTAL NET ASSETS (LIABILITIES) | £14,976.31 | £36,248.44 | |
| Charity funds | |||
| Opening Balance Equity | 0.00 | 0.00 |
1/2
Accrual Basis Sunday, 16 July 2023 12:42 pm GMT+01:00
| TOTAL | |||
|---|---|---|---|
| AS OF MAR 31, 2023 | AS OF MAR 31, 2022 (PY) | ||
| Retained Funds | 36,248.44 | 19,587.28 | |
| Surplus/(Deficit) | -21,272.13 | 16,661.16 | |
| Total Charity funds | £14,976.31 | £36,248.44 |
2/2
Accrual Basis Sunday, 16 July 2023 12:42 pm GMT+01:00
Whitehill & Bordon Community Association
Independent Examiners Report for the Year Ended 31 March 2023
Report
I have examined the financial statements and paperwork, which have been prepared under standard accounting policies. I have examined the entries in QuickBooks, the Trial Balance and detailed entries report.
Basis of Opinion
I have conducted this examination on a test basis of evidence relevant to the amounts and disclosures in the financial statements and deem the accounting policies appropriate to the circumstances. I have checked the income and outgoings to the bank statements and entries on QuickBooks.
Opinion
In my opinion the financial statements reflect a fair view of Whitehill & Bordon Community Associations affairs on 31 March 2023 based on the information provided.
Nicky Cole MAAT
Mad About Bookkeeping Ltd Wolfe Mead Farnham Road Bordon GU35 0NH
16[th] July 2023