TRUSTEES’ REPORT 1ST SEPTEMBER 2024 TO 31ST AUGUST 2025
Structure, Governance and Management
The Wallace Fields Junior School Parent Teachers Association (PTA) is registered with the Charities Commission of England and Wales and is a member of Parentkind. The governing document is a constitution. The charity is constituted by an association. Trustees are either agreed at the AGM, or co-opted at the committee meetings.
The PTA consists of a Chairperson, a Treasurer, a Secretary, the Head Teacher, Deputy Head Teacher and parents and carers of children attending Wallace Fields Junior School.
Committee meetings are held about once every two months. The Head Teacher or Deputy Head Teacher attends the meetings. The Chair invites parents to attend the PTA meetings in each school bulletin, as a reminder that they are fully welcome to come along to the meetings and help in any way they can with the PTA.
Sub-committees may be formed by the committee to work on specific events/activities and will report back to the committee, for example the Christmas and Summer fairs.
The PTA aims to make all of its activities accessible to all children and parents/carers in the school. The trustees declare that they have throughout their activities had regard to the guidance issued by the charity commission on public benefit and safeguarding.
Aims and Objectives
To advance the education of pupils in the school, in particular by:
● Developing effective relationships between staff, parents /carers and others associated with the school;
● Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
Development of Staff and School/Parent Relationships
The Christmas and Summer events in particular give parents/carers the chance to become involved in the PTA to offer to help on stalls, or with setting up or clearing away. Also many members of staff give their time to help on stalls, which shows families the commitment that staff and families have towards the school.
The PTA runs successful joint events with Wallace Fields Infant School & Nursery such as Fireworks, Race Night and a Family Circus resulting in equal profit for each school. This year our combines events were Fireworks night and the Colour run.
The PTA holds an annual barbeque in July (Celebration Evening) where parents/carers have the chance to watch their children perform. New parents/carers and their children from Year 2 for the September intake are also invited along to get to know the PTA and other parents already at the school. New parents/carers are warmly welcomed to join the PTA.
The Chair and Treasurer of the PTA regularly update parents/carers in the school weekly bulletin of monies raised from events, and updating on forthcoming events and what monies will be spent on.
Income and Expenditure
The total income before expenses (including from events, easyfundraising, matched funding, gift aid and interest from the bank accounts) for the financial year was £28,576.36. This breaks down into income from events which came to £24,986.69, and income from easy fundraising, matched funding, gift aid, interest and donations came to £3,589.67. No gift aid was claimed on donations in this period.
Expenditure from events totalled £10,142.04 and general PTA expenditure (including insurance, equipment, refunds and payments to the infant school) came to £354.26. Payments to the school came to £7,932.10 as detailed in the accounts for providing facilities and equipment. Total expenditure therefore came to £18,528.40. Money was used from the Lloyds Bank account to cover all the payments to the school. The profit, after expenses, was £10,047.96.
A further £15,000 was agreed for the new Outdoor Learning Area (£10,000) and to help replace older Chromebooks (£5,000). This was paid to the school in September 2025 for these projects to be completed in the new financial year.
' - WFJS PTA TREASURER S REPORT 2024 25
| BANK BALANCES(INCLUDING PETTY CASH) 1ST SEPTEMBER 2024 | BANK BALANCES(INCLUDING PETTY CASH) 1ST SEPTEMBER 2024 | BANK BALANCES(INCLUDING PETTY CASH) 1ST SEPTEMBER 2024 | BANK BALANCES(INCLUDING PETTY CASH) 1ST SEPTEMBER 2024 | BANK BALANCES(INCLUDING PETTY CASH) 1ST SEPTEMBER 2024 | BANK BALANCES(INCLUDING PETTY CASH) 1ST SEPTEMBER 2024 | BANK BALANCES(INCLUDING PETTY CASH) 1ST SEPTEMBER 2024 | BANK BALANCES(INCLUDING PETTY CASH) 1ST SEPTEMBER 2024 | BANK BALANCES(INCLUDING PETTY CASH) 1ST SEPTEMBER 2024 | £ | 12,571.42 |
|
|---|---|---|---|---|---|---|---|---|---|---|---|
| RECEIPTS | PAYMENTS | PROFIT/LOSS | |||||||||
| PTA EVENTS TOTAL | 24,986.69 £ |
10,142.04 | £ | 14,844.65 |
|||||||
| PAYMENTS 7,932.10 354.26 - 100.00 - 8,386.36 |
|||||||||||
| ~~NON EVENTS~~ | RECEIPTS | PAYMENTS | |||||||||
| School Spend | £ | 7,932.10 |
|||||||||
| PTA Spend(insurance, equipment, thankyougifts) | £ | 354.26 |
|||||||||
| Money Owed from/to WFIS PTA | £ | - |
|||||||||
| Prior Year Bank Payments | £ | - |
£ | 100.00 |
|||||||
| Parent Donations | £ | 3,483.98 |
£ | - |
|||||||
| Easy Fundraising | £ | 105.69 |
|||||||||
| Bank Interest | £ | - |
|||||||||
| General Float | |||||||||||
| NON EVENTS TOTAL | £ | 3,589.67 |
£ | 8,386.36 |
|||||||
| GRAND TOTAL | |||||||||||
| ~~RECEIPTS~~ | ~~PAYMENTS~~ | ~~PROFIT/LOSS~~ | |||||||||
| 28,576.36 £ |
£ | 18,528.40 |
£ | 10,047.96 |
|||||||
| BANK BALANCES(INCLUDING PETTY CASH) 31st August | 2025 | £ | 22,619.38 |
||||||||
| PTA EVENTS | |||||||||||
| EVENT | RECEIPTS | PAYMENTS | PROFIT/LOSS | ||||||||
| A U T U M N |
Bingo | £ | 1,466.28 |
£ | 322.37 |
£ | 1,143.91 |
||||
| Halloween Disco | £ | 800.49 |
£ | 169.13 |
£ | 631.36 |
|||||
| Fireworks | £ | 2,373.55 |
£ | 135.00 |
£ | 2,238.55 |
|||||
| Cauliflower Cards | £ | 288.00 |
£ | - |
£ | 288.00 |
|||||
| Panto | £ | - |
£ | 650.00 |
-£ | 650.00 |
|||||
| Christmas Fair | £ | 2,951.95 |
£ | 767.19 |
£ | 2,184.76 |
|||||
| Uniform Sale Autumn | £ | 232.03 |
£ | - |
£ | 232.03 |
|||||
| Tea Party | £ | 960.02 |
£ | 892.85 |
£ | 67.17 |
|||||
| £ | - |
£ | - |
£ | - |
||||||
| AUTUMN TOTAL | £ | 6,135.78 |
|||||||||
| S P R I N G |
Valentines | £ | 541.48 |
671.33 £ |
-£ | 129.85 |
|||||
| Mother Day | £ | 592.53 |
333.00 £ |
£ | 259.53 |
||||||
| NSSport afternoon | £ | 155.72 |
- £ |
£ | 155.72 |
||||||
| Football Refreshments | £ | 974.32 |
947.20 £ |
£ | 27.12 |
||||||
| Tribute Social | £ | 1,028.28 |
518.69 £ |
£ | 509.59 |
||||||
| World book Day | £ | 252.07 |
- £ |
£ | 252.07 |
||||||
| Uniform Sale Spring | £ | - |
- £ |
£ | - |
||||||
| £ | - |
- £ |
£ | - |
|||||||
| SPRING TOTAL | £ | 1,074.18 |
| S U M M E R |
Colour run | 3,860.16 £ |
2,746.45 £ |
1,113.71 £ |
|---|---|---|---|---|
| Fathers Day | 518.26 £ |
162.94 £ |
355.32 £ |
|
| Summer Fair | 6,479.91 £ |
1,365.42 £ |
5,114.49 £ |
|
| Ice LollySale | 140.90 £ |
53.67 £ |
87.23 £ |
|
| Uniform Sales Summer | 568.00 £ |
- £ |
568.00 £ |
|
| T-shirt Design Comp | 155.85 £ |
- £ |
155.85 £ |
|
| - £ |
- £ |
- £ |
||
| SUMMER TOTAL | 7,394.60 £ |
|||
| Y E A R 6 |
Year 6 Hoodie | - £ |
- £ |
- £ |
| Year 6 ice creams | - £ |
160.00 £ |
160.00 -£ |
|
| Year 6 Leavers' Production | 646.89 £ |
155.00 £ |
491.89 £ |
|
| Year 6 Leavers' Books | - £ |
91.80 £ |
91.80 -£ |
|
| YEAR 6 TOTAL | 240.09 £ |
| PAYMENTS TO SCHOOL | PAYMENTS TO SCHOOL | |||
|---|---|---|---|---|
| ~~#~~ | ~~ITEM~~ | ~~PAYMENTS~~ | ||
| ~~1 ~~ | All Weather Pitch | 24Inv24 | ~~£~~ | ~~3,000.00~~ |
| ~~2 ~~ | ~~Christmas tree, crackers & resources~~ | ~~24Inv32~~ | ~~£~~ | ~~224.08~~ |
| 3 | African Dance Workshops | 24Inv32 | £ | 599.00 |
| 4 | Soft Furnishings for New Garden Room | 24Inv32 | £ | 3,694.02 |
| 5 | ReadingCloud LibrarySysytem License | 25Inv07 | £ | 415.00 |
| 6 | ||||
| 7 | ||||
| 8 | ||||
| 9 | ||||
| 10 | ||||
| SCHOOL SPEND TOTAL | £ | 7,932.10 |
| PTA COSTS- DETAIL | PTA COSTS- DETAIL | |||
|---|---|---|---|---|
| # | ITEM | PAYMENTS | ||
| ~~1~~ | ~~Epsom&Ewell Gambling Act – annual registration fee~~ | ~~£~~ | ~~20.00~~ |
|
| 2 | XL buckets for drinks | £ | 72.27 |
|
| 3 | ParentKind Fees | £ | 162.00 |
|
| 4 | Canva | £ | 99.99 |
|
| 5 | ||||
| 6 | ||||
| PTA COSTS TOTAL | £ | 354.26 |
Assets: 3 gazebos, 4 card readers, 2 tablets, 1 ipad, 1 freezer,
3 uniform containers, 2 folding tables, wagon, food warming tray and catering utensils.
Independent examiner’s report to the trustees of Wallace Fields Junior School Parent Teachers Association (“WFJS PTA”)
I report to the trustees on my examination of the accounts of the WFJS PTA (the Trust) for the year ended 31 August 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Jackie Nevin (Jun 21, 2026 12:28:13 GMT+1)
Name: Jacqueline Nevin
Relevant professional qualification or membership of professional bodies (if any): Qualified with ICAS September 2000
Address: 37 Bridge Road, Epsom, kt17 4an
Date: 21 June 2026
Independent examiner Letter Template2025
Final Audit Report 2026-06-21
Created: 2026-06-21 By: Sarah Crowther (sarahcrowther2015@icloud.com) Status: Signed Transaction ID: CBJCHBCAABAAtoo85mhY30JZ_M1dqgJNHiKluAYuPgSW
"Independent examiner Letter Template2025" History
Document created by Sarah Crowther (sarahcrowther2015@icloud.com)
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Document emailed to Jackie Nevin (jackien@rolfe-judd.co.uk) for signature
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Agreement completed.
2026-06-21 - 11:28:13 AM GMT