Company number 01165454 (England & Wales)
NOMAD PLAYERS LIMITED
(a company limited by guarantee)
REPORTS AND UNAUDITED ACCOUNTS FOR THE 14 MONTH PERIOD ENDED 31ST JULY 2021
NOMAD PLAYERS LIMITED (a company limited by guarantee)
COMPANY INFORMATION
Directors: Mr. PWE Asher Mr. DJ Payne Mr. AJ Pearson Mr. JCW Harper Dr. TET Stevenson Mrs. HJ Johnston Mrs. EM Burns Mr. DW Martin Mr. AE Bathurst Mrs. EC Vessey (elected 8th September 2020) Dr. JP Vessey (elected 8th September 2020) Company Secretary: Mrs. HJ Johnston Company No.: 01165454 (England & Wales) Registered Charity No.: 287729 Principal and Registered Office: The Nomad Theatre Bishopsmead Parade Ockham Road South East Horsley Leatherhead Surrey KT24 6RT Reporting Accountant: Helen Lee MA FCA 55 Wodeland Avenue Guildford Surrey GU2 4LA Principal Bankers: Charities Aid Foundation (CAF Bank Ltd) Kings Hill West Malling Kent ME19 4TA
NOMAD PLAYERS LIMITED (a company limited by guarantee)
REPORT OF THE TRUSTEES FOR THE 14 MONTH PERIOD ENDED 31ST JULY 2021
The Nomad Players were established as an amateur drama group in 1934, rehearsing and staging plays wherever facilities were available (giving rise to the name of the group). In 1957 they built their first theatre, converted from an old wooden coach-house, which had been used as a builders' store, dating from the 1800s. The new theatre opened in 1998, and the extension comprising the Greenroom, bar, kitchen and storage in 2018.
Nomad Players Limited was registered in 1974, and in 1983 became a registered charity. The Governing document is the Memorandum and Articles of Association, which covers matters such as borrowing powers.
The objectives of the company are to promote education, in particular in co-operation with The Nomads , an unincorporated body, in the production of plays and other stage presentations and the encouragement of the arts.
Directors are appointed at the Annual General Meeting, or by co-option. Any co-opted Director must resign at the next Annual General Meeting. One third of Directors must resign each year, but may be re-elected.
The Nomads and Nomad Greenroom Club are licensed to use the theatre buildings on an agreed, and formalised, basis, which was last reviewed and updated in July 2015.
Annual Report
Continuing Activities
Members were saddened to hear of the death of Doug Benfield in April. An active supporter of the Nomads for many years, Doug, an engineer by profession, played an important part in the building of the theatre, was also a superb actor as well as fund raiser and backstage worker.
All services provided by members are on a voluntary basis and no one is paid by the theatre other than self-employed tutors on a regular basis for educational work with the young and on an occasional basis with disabled adults. We rely almost entirely on our volunteer help, without which the theatre would cease to exist. We gratefully acknowledge the considerable commitment and enthusiasm that delivers our substantial programme of events including plays and musicals, and occasional weeknight and weekend club nights, youth and disability work and events targeted at our older members.
We are particularly grateful to David Martin who, with Phil Vessey and Justin Cobb, manages the regular equipment maintenance and inspection programme and the myriad of minor repairs required.
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NOMAD PLAYERS LIMITED (a company limited by guarantee)
REPORT OF THE TRUSTEES FOR THE 14 MONTH PERIOD ENDED 31ST JULY 2021 (continued)
The effects of the Covid epidemic have been severe, with the theatre dark from March 2020 until May 2021. We were fortunate to be able to claim mandatory government grants through Guildford Borough Council totalling £53,186. In the absence of donations from The Nomads and The Greenroom Club, we have used this money to continue the equipment maintenance and repair programme, to cover our insurance and to pay scheduled capital and interest on the loans received to finance the bar extension in 2018. Since January we have been supporting The Nomads . The total amount of grant spent during the fourteen months was £24,748.
We were delighted to receive a donation from long-standing member, June Brocksom, which will be used to provide blinds in the Bob King Room. £1,377 was received in donations which were passed on to Play in a Week, our annual event involving many people with a variety of disabilities, which sadly did not take place in 2020 or 2021. We also received a donation of £550 from the Draw Club.
During the year loans totalling £4,500 were repaid, leaving £33,500 outstanding. In 2021/2022 we plan to pay interest of £219 and repay capital of £4,500. The Board expects to be able to repay these loans within the agreed period from income received from the Nomads and the Greenroom Club, and from HMG's Covid grants.
Guildford Borough Council continued their generous support by allowing us 100% relief from business rates
The Tripartite Agreement between the Nomads, the Greenroom and NPL, which was introduced in June 2015, has continued to work well as a forum for exchanging information and for discussion of issues affecting all three organisations. The treasurers of the latter have met, 'virtually' on a regular basis to manage the grants made available from GBC during the lockdown periods. The monthly sums donated to NPL from The Nomads and the Greenroom are likely to be re- instated in some form when financially prudent.
In June Justin Cobb and David Martin installed a new CCTV system with nine external and internal cameras for security purposes. Access to the live and video feeds is limited to six named individuals and governed by the appropriate legislation and protocols drawn up by Elaine Burns.
Board Review
Each year the Board reviews its activities, using the guidance provided by the Charity Commission guide “Welcome – you’re a trustee”. The Board also covers at each monthly meeting matters arising from its policies on risk management, health & safety, data protection, safeguarding, fundraising and public benefit. The Board has a process of annual review to ensure that its policies remain fit for purpose.
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NOMAD PLAYERS LIMITED (a company limited by guarantee)
REPORT OF THE TRUSTEES FOR THE 14 MONTH PERIOD[ENDED] 31ST JULY 2021 (continued)
Fundraising
All fundraising is carried out by our members and we employ no outside contractors. We receive donations from our members, and from their families[and] friends. All donations are entirely voluntary and donors receive nothing[in][return.] All donors are familiar with the Nomads and our work; we do not seek donations from the general public. Our work is supported by[local] businesses[who] provide goods,[discounts] or[cash][donations][which][we] acknowledge publicly. We are not bound by any voluntary scheme for regulating fundraising. We have received no complaints about our fundraising activity. We do not indulge[in] unreasonable behaviour or apply pressure to[those][from][whom] we[seek] donations. Paul Asher — Chairman | |— 4st James Harper, Tom Stevenson, Helena Johnston, Elaine Burns,
David Martin, Tony Pearson, David Payne, Adrian Bathurst, Phil Vessey and Elizabeth Vessey.
12 October 2021
NOMAD PLAYERS LIMITED (a company limited by guarantee)
REPORT OF THE DIRECTORS FOR THE 14 MONTH PERIOD ENDED 31ST JULY 2021
The directors, who were also the Trustees, submit their report and the financial statements for the 14 month period ended 31st July 2021. The financial statements are prepared in accordance with the Companies Act 2006, the governing documents and Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2005).
Legal status
The company is limited by guarantee, each member having guaranteed to provide £1 towards creditors in the event of a winding-up.
Principal activities
The principal activity of the company is the furtherance of education through the production of stage plays and other musical and dramatic performances in co-operation with The Nomads.
Directors
The directors currently in office are listed on page 3.
In accordance with Rule 6b of the company's Rules and Regulations, the Chairman is to be elected annually.
At the Annual General Meeting held on 8th September 2020, Mrs HJ Johnston, Mr AE Bathurst and Mr PWE Asher were re-elected as Directors. Mr PWE Asher was elected Chairman. Mrs EC Vessey and Dr JP Vessey were elected as Directors. The number of allowed Directors was temporarily increased by one under the provision of para. 29 of the Memorandum & Articles of Association.
No remuneration has been paid to any of the directors in accordance with the Memorandum & Articles of Association.
Directors' responsibilities
Charity and company law require the trustees to prepare financial statements for each financial period that give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for the period. In preparing those financial statements, the directors are required to:-
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a) select suitable accounting policies and then apply them consistently;
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b) make judgements and estimates that are reasonable and prudent;
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c) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business;
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d) observe the methods and principles in the Charities SORP.
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NOMAD PLAYERS LIMITED (a company limited by guarantee)
REPORT OF THE DIRECTORS FOR THE 14 MONTH PERIOD ENDED 31ST JULY 2021 (continued)
The trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements give a true and fair view and comply with the Companies[Act] 2006. They are[also] responsible[for] safeguarding[the] assets[of][the] company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the directors on 12 October 2021 taking advantage of the special provisions[of] Part[15][of] the Companies[Act] 2006 relating to[small] companies.
On behalf of the Board:
For Nomad Players Limited
Rel TET Stevenson PWE Asher ;
12 October 2021
The Nomad Theatre Bishopsmead Parade Ockham Road South East Horsley Leatherhead Surrey[KT24][6RT]
INDEPENDENT ACCOUNTANT'S REPORT TO THE MEMBERS ON THE UNAUDITED ACCOUNTS OF[NOMAD] PLAYERS LIMITED FOR THE 14 MONTH PERIOD ENDED 31ST JULY 2021
I report on the accounts for the 14 month period ended 31st July 2021 as set out on pages /[tO][13;]
Respective responsibilities of trustees / directors and reporting accountant
As described on page 5, the company's directors are responsible for the preparation of the accounts and they consider that the company is exempt from an audit. It[is] my responsibility to carry out procedures designed to[enable] meto report my opinion without carrying out an audit.
Basis of opinion
My work was conducted[in] accordance with the Statement of Standards for Reporting Accountants, and so my procedures consisted[of] comparing the accounts[with][the] accounting records kept by the company, and making[such][limited] enquiries[of][the][officers] of the companyas I considered necessary for the purposes of this report. These procedures provide only the assurance expressed[in] my opinion.
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Opinion In my opinion: (a) the financial statements are[in] agreement with the accounting records kept by the company[under] Companies[Act] 2006;
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(b) having regard only to, and on the basis of, the information contained[in] those accounting[records:] (i) the financial statements have been drawn up[in] a manner consistent with the accounting requirements specified[in] the Companies[Act] 2006;[and]
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(ii) the company satisfied the conditions for conditions for exemption from an audit
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~ of the financial statements for the year, specified in Section 477 of the Companies[Act] 2006[and] did not, at any[time][within] that year,[fall][within] any[of] the categories of companies not entitled to the exemption specified[in] the[Act.]
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Helen MLLee[MA] FCA 12 October 2021 Reporting accountant
55 Wodeland Avenue Guildford Surrey[GU2][4LA]
NOMAD PLAYERS LIMITED
(a company limited by guarantee) INCOME AND EXPENDITURE ACCOUNT FOR THE 14 MONTH PERIOD ENDED 31ST JULY 2021
| Note Income Subscriptions Donations & grants Other income Expenditure Administration Operating (Deficit) / Surplus 2 Interest receivable and similar income (Deficit) / Surplus on ordinary activities Depreciation recharged 3 Surplus for the period |
JULY 2021 £ 195 29,452 600 30,247 57,251 (27,004) 20 (26,984) 35,341 8,357 |
May 2020 £ 195 80,891 300 81,386 49,726 31,660 42 31,702 35,341 67,043 |
|---|---|---|
All amounts above are derived from continuing operations and the company has no recognised gains or losses other than the results for the financial periods detailed above.
The notes on pages 10 to 13 form part of these financial statements.
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NOMAD PLAYERS LIMITED (a company limited by guarantee) STATEMENT OF FINANCIAL ACTIVITIES FOR THE 14 MONTH PERIOD ENDED 31ST JULY 2021
| Incoming Resources Subscriptions Other donations & grants Other income Interest receivable and similar income Total incoming resources Resources Expended Charitable expenditure: Depreciation of theatre Other expenditure: Administration expenses Total resources expended Net (outgoing) / incoming resources for the year Fund balances brought forward Funds transferred 8 Fund balances carried forward |
Unrestricted Restricted Fund Fund Total 2021 2021 2021 £ £ £ 195 - 195 29,452 - 29,452 600 - 600 20 - 20 30,267 0 30,267 - 35,341 35,341 21,910 0 21,910 21,910 35,341 57,251 8,357 (35,341) (26,984) 389,279 801,454 1,190,733 - 0 0 £397,636 £766,113 £1,163,749 |
Total 2020 £ 195 80,891 300 42 81,428 35,341 14,385 49,726 31,702 1,159,031 0 £1,190,733 |
|---|---|---|
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NOMAD PLAYERS LIMITED (a company limited by guarantee) BALANCE[SHEET] ASAT 31ST JULY 2021
| BALANCE | SHEETAS | AT 31ST | JULY | 2021 | |||
|---|---|---|---|---|---|---|---|
| Note | JULY | 2021 | MAY | 2019 | |||
| £ | £ | £ | £ | ||||
| Fixed Assets | |||||||
| Tangible assets | 3 | 1,141,278 | 1,175,131 | ||||
| Current Assets | |||||||
| Charities Aid Foundation | 56,440 | 54,564 | |||||
| Debtors | 4 | 330 | 0 | ||||
| 56,770 | 54,564 | ||||||
| Creditors: amounts due within one year | |||||||
| Creditors | 5 | 5,299 | 5,462 | ||||
| Net Current Assets | 51,471 | 49,102 | |||||
| Creditors: amounts due after more than one year | |||||||
| Creditors | 5 | (29,000) | (33,500) | ||||
| Total Assets less Current Liabilities | £1,163,749 | £1,190,733 | |||||
| Reserves | |||||||
| Restricted Funds | 6 | 766,113 | 801,454 | ||||
| Unrestricted funds |
6 | 397,636 | 389,279 | ||||
| £1,163,749 | £1,190,733 |
For the 14 month period ended 31st July 2021 the company was entitled to exemption from audit under Section 477 of the Companies Act 2006 and no notice has been deposited under Section 476. The directors
acknowledgetheir responsibilities[for] ensuring that the company keeps accounting[records][which] comply[with] Section 386 and preparing financial statements which give a true and fair view[of] the state of affairs of the company asat[31st] July[2021] and ofits deficit for the 14 month period then ended in accordance with the requirements[of] the Companies[Act] 2006, so[far] as applicable[to][the] company.
The financial statements have been prepared onthe basis of the special exemptions applicable to small companies, conferred by Part[15][of] the Companies[Act][2006.]
financial statements were approved by the
tors on[12] October 2021.
PWE Asher TET Stevenson Director Director
The notes on pages 10 to 13 form part of these financial statements.
NOMAD PLAYERS LIMITED (a company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE 14 MONTH PERIOD ENDED 31ST JULY 2021
1. Accounting Policies
1.1 Basis of preparation of accounts
The financial statements are prepared under the historical cost convention and incorporate the results of the principal activity which is described in the diretors' report and which is continuing and are in accordance with applicable accounting standards, the Companies Act 2006, the Charities Act 2011, the Charities SORP 2 (FRS102) and the Financial Reporting Standard (FRS102).
The directors are of the opinion that the Companies Act format for the profit and loss account is inappropriate to the activities of the company and have instead followed the SORP in preparing an income and expenditure account.
1.2 Incoming resources and resources expended
All income is accounted for gross on a receivable basis. All expenditure is accounted for gross when incurred.
1.3 Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation.
Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives at the following rates per annum:-
Freehold land Nil Theatre building 2% on cost Equipment 10% on cost
1.4 Current asset investments
Current asset investments are stated at cost.
2. Operating (deficit) / surplus
| Operating (deficit) / surplus | ||
|---|---|---|
| 2021 | 2020 | |
| The operating (deficit) / surplus is stated after charging:- | £ | £ |
| Depreciation of tangible fixed assets | 37,306 | 36,961 |
| Reporting accountant's remuneration | 500 | 500 |
There was no employees' remuneration during the year.
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NOMAD PLAYERS LIMITED (a company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE 14 MONTH PERIOD ENDED 31ST JULY 2021
3. Tangible Fixed Assets
| Cost Additions in the period At 31st July 2021 Depreciation At 1st June 2020 Charge for the period At 31st July 2021 Net Book Value At 31st July 2021 At 31st May 2020 4. Debtors Prepayments Interest income debtor At 1st June 2020 |
Freehold Theatre Equipment Land Building £ £ £ 7,506 1,767,030 16,201 0 0 3,453 7,506 1,767,030 19,654 - 607,126 8,480 - 35,341 1,965 - 642,467 10,445 7,506 1,124,563 9,209 7,506 1,159,904 7,721 2021 2020 £ £ 330 - - - 330 - |
Total £ 1,790,737 3,453 1,794,190 615,606 37,306 652,912 1,141,278 1,175,131 |
|---|---|---|
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NOMAD PLAYERS LIMITED (a company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE 14 MONTH PERIOD ENDED 31ST JULY 2021
| 5. Creditors Amounts due within one year: Loans Accruals and deferred income Amounts due in more than one year: Loans 6. Reserves |
2021 2020 £ £ 4,500 4,500 799 962 5,299 5,462 29,000 33,500 |
|---|---|
| Note At 1st June 2020 Depreciation 7 Surplus for the period Transfer 9 At 31st July 2021 |
Theatre Accumu- Develop- Special Capital lated ment Reserve Reserve Fund Fund Funds Total £ £ £ £ £ 908 363,371 801,454 25,000 1,190,733 - - (35,341) - (35,341) - 8,357 - - 8,357 - - - - - £908 £371,728 £766,113 £25,000 £1,163,749 |
|---|---|
| 7. Theatre Development Fund At 1st June 20120 Donations received Fundraising costs Depreciation Transfer from Special Reserve At 31st July 2021 |
£ 801,454 - - (35,341) - £766,113 |
|---|---|
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NOMAD PLAYERS LIMITED (a company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE 14 MONTH PERIOD ENDED 31ST JULY 2021
8. Special Reserve Fund
| At 1st June 2020 Released to Theatre Development Fund At 31st July 2021 |
25,000 - 25,000 £ |
|---|---|
Following the completion of the Building Project, the Directors agreed that it is their intention to maintain a Special Reserve of £25,000 to meet large and unexpected maintenance costs on the theatre building.
9. Capital Commitments
At the period end the company had a capital commitment for building works of £nil (2020 - £nil).
10. Business Rates
Guildford Borough Council has granted Nomad Players Limited 100% relief from business rates since the new theatre opened. This will be subject to review from time to time.
11. Related Party Transactions
The directors are not remunerated for their work as Trustees of the charitable company. During the period one trustees was reimbursed for expenses paid on behalf of the charity: HJ Johnston £13.
12. Controlling Party
The charitable company considers there to be no one controlling party.
13. The Nomads
This unincorporated association was formed on 29th March 1983. Under its constitution, in no circumstances can any of its surplus be distributed to its members, but its committee may pass funds in excess of its current requirement to Nomad Players Limited. The Association is licensed to use the Theatre.
14. Analysis of net assets between funds
| Fixed assets Cash at bank Other current assets Liabilities Net assets at 31st July 2021 |
Unrestricted funds Restricted fund Total funds £ £ £ 374,748 766,530 1,141,278 23,357 33,083 56,440 330 0 330 (799) (33,500) (34,299) 397,636 766,113 1,163,749 |
|---|---|
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NOMAD PLAYERS LIMITED (a company limited by guarantee) DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE 14 MONTH PERIOD ENDED 31ST JULY 2021
----- Start of picture text -----
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|---|---|---|---|
|JULY|MAY|
|2021|2020|
|£|£|
|Income|
|Subscriptions|195|195|
|Parking contribution|600|300|
|GBC grant|28,186|25,000|
|Donations|- The Nomads & Greenroom club|-|17,282|
|- Draw Club|550|970|
|- Individuals|550|30,056|
|- Gift aid|138|7,516|
|- Other income|28|67|
|30,247|81,386|
|Administration expenses|
|Building Maintenance|2,459|3,337|
|Stage & equipment|2,035|3,126|
|Donations|9,011|0|
|Administration|303|267|
|Insurance|5,265|5,199|
|Loan interest|281|276|
|Bank charges|91|60|
|Accountant's fees|500|500|
|19,945|12,765|
|Depreciation of fixed assets|37,306|36,961|
|57,251|49,726|
|Operating (Deficit) / Surplus|(27,004)|31,660|
|Other income|
|Interest receivable|20|42|
|20|42|
|(26,984)|31,702|
|Depreciation recharged|35,341|35,341|
|Surplus for the year|8,357|67,043|
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