2022-12-31-accounts

Clwiry regLStr31ioii iiuniber: 287714 Langford Budville Village Hall Fi￿n¢]￿l StdivnrnL% for the Year Ended 31 DeLeiitrr 2022

LANGFORD BUDVILLE VILLAGE FL4LL CONTEPUS Iiidependeiii eX￿nIt]er'S rep)n Statennt ot financial activities BalanLe Sheet Notes to tbe fmancial statennis 4t08 Tbe f(Trllvwing P<i¥e d￿5 llOI forn) P£irt of the %1dlUtory fitwicial stateii*iits: C£ Z I1]LuIi￿ dnd expeIidiwre accouni

INDEPENDENT EL41¥llNER'S REPORT TO THE TRLTSTEE OF LANGFORD BUDVILLE IILLAGE HALL I rewiri oil the acLOUIllS Ot Ihe Laiigfiird BudV￿e Village Hdll for the year ended 31 Deceiither 2022 wlllcli are ser our oil pagves ? 10 8. Reswinsibililies alld basis of re￿)rt A% the cl￿rI[) Irustee is are reswiLsible for rhe prepardtioii of rhe accouiits in aLLordance ￿'7th the requireiiieiiis ot Ihe Charilies Act 2011 Illie Aci I. I repin in re%￿cl of ii)), exaiiiiikniioii ot tlie Laiigti)rd Budville Village Hall's accounis c￿led oui under seLtioii 145 of tlie 2011 ALI aiid in carri'iiig? OUT iiiy exaiiiiiuiion I have tolloii'ed all (he applicable Direciions given by Ilie Cl￿riry CoiilllliSSiOii under secrion 1451 i)(bi of Ibe Aci. li)de￿ndent Examiner'sstatement I liave c()ii)plered iiiJ eX￿1]IndI70n. I Lunfini) Ilut 110 IlUleTial 11]auer5 luve coli io iiiy alleiitioii in Lollliection wilh Ihe e￿Il￿110n giN'ing li￿ cause 10 beljeiie thdt in &i)' Inateridl re%￿Cl= dLLI)Ul)fii)gT reLords ivere Jiot kept in re%peLt of Ldngf()rd Budville VillagTe Hall as required by seLlioii 130 L)t Ilie ALt' Ihe dLLouIilb do iiot accord with 11K￿e records. or Ihe aLLOUllts du iioi L()11]plJ' w'iih Ihe &lLLI)UIlliiigr requirei)i)f.% concerning tlie forIii dIid coiiteIii L)t acLOUIllS sei oui iii Ilie Clwilies IALLI)Ul)fs ￿ld Rep()rrs1 RegTuldli()11% 2M8 oilier than dliy requireii)eiir Ihdt Ihe accouIiis gil'e a .￿ue aiid taiT view, wliicli is iioi a ii]atter considered as P&in of an ilKiepeiideiit e￿111[￿[10ll. O I have no coiicerns and have co1]￿ across no oiher Imuers in coimeciioii willi Ilie exaininatioii io wlllcli a(teiiiion sliould be drawn in ihis Tetx)rt in order 10 eiuble a pro￿[ uiiderslaiidiiig of Ihe accouiiis io be reaclied. Nigiel Be￿￿tt ICAEW 30 Bear Streer BARNSTAPLE DeN'oii EX32 7DD 24 Mdy 2023 P&igie I

LANGFORD BUDVILLE VILLAGE FL4LL STATENIEPU OF FINANCIAL ACTINITIES FOR THE YEAR ENDED 31 DECEIIIBER 2022 Total Funds 2022 Total Fun(Ls 2021 Unreslricled Iksignaled Funds Fun(is Note Yncoming resources liiLI)iiiiiigv resi)urces troni ¥eiJerdled funds V()luiirarJ incoii]e Toidl incoiiiiiig resources ?4.?46 ?4.246 2.649 2.619 ?6.895 26,895 31,184 31.184 Resources eipended Cosls ot ¥eiieialiiigT tunds Cusls ot gvener31llig voluiitary incoine Toial resources ex￿nded 21.8(K) 21.81K) 6iO 6iO 2?.450 22,450 9.800 9.81K) LU co J Nei iiicoiniiig resources ￿fOre transters 2,446 4,445 21,384 O Transfers Gross iral￿fe[S ￿Th￿.een funds 983 1983) Ner IiK)veiii)Is in fuiids 3.429 1.016 4.445 21.384 Reconcili.Ition of funds Toldl tuiid% bri)uglii to[￿'ard Toidl tuiids Larried toThvard 633,537 636.966 3,8(K) 4.816 637.337 641.78? 615.953 637,337 Ail inconiing resources and resources expeiided derive fronicniiiinuing aciivities. Tlie cl￿riry has no recngnii%ed gdins or losses for ihe year oiher (han Ihe resulis above. The iloies on pages 4 10 8 forn) an integryal part of these financul stateiiiits. P&igie 2

LANGFORD BUDVILLE VILLAGE FL4LL BALANCE SHEET AS A T 31 DECEIIIBER 2022 2022 2021 Note Fixed assels TdiigFible asseis (AK).7(i) 6(K).751 Current assets Cdsh dr bdnk dnd in haDd 41.022 37,145 Creditors: knouDts falling due iiithill one l'ear 15591 Net current a55els 41.022 36.586 Net assets 641.782 637.337 The funds of the chariti.: Designated funds Unrestricted fun(Ls LU co J Ul￿eS￿1C[ed incoii]e funds 4,816 3.81K) 636.966 633.537 Total chariti fun(ts 641.782 637.337 These aLLounts were appri)ved by Ibe Trusiee on 24 May 20?3 M D L Huiiiiiigfi)rd Trusiee Tlie iM)les on pages 4 10 8 forni an iiiiegYal pan of (hese titwicial suleil￿1]is. P&igie 3

LANGFORD BUDVILLE VILLAGE FL4LL NOTES TO THE FINANCIAL sfATELIIENfs FOR THE YEAR ENDED 31 DECEI¥IBER 2022 ACCOUNTING IK)LICIES Basis of pre￿ratiOn The f￿nCial siaieIiieIiis ￿en prepared lll dLLorddiiLe willi Ilie seLoiid edilioii uf tlie Clurities Stdteiitiit ot RvLUIilli]endvd PraLIiLe i5suvd in (k.1v￿r 2019. Ilie FinaiiLldl Rep()riii)¥ Sidndard dppIiLdble iii Ihe Llniled Kii)gdi)11) IFRSIO? I ￿ld Ilie Clurities ALt ?01 I. Going concern These tinthLidl stateinents have ￿en prep<ired on a going concern basis. Fund accounting polic!. Unresiric(ed incoJi]e funds are geiieral funds (hai are available tor use ai Ihe trustee's discretioii in furtheranLe ot Ihe ()bpLiives of Ihe Lhdrily. R¥striLied tunds are Ihuse dO￿l￿d tor use lll a parriLular area or for.%peLifiL purp(1se%, the use ot whiLh is reslriLied 10 Ihdt area or puryx)%e. Further detsils ot each tund are disLlosed in note 9. Incoming resources V()luntar￿ inco1￿ including dO￿lI0n5 and gTanis rhat provide core fuiidiiig or are of a geiiernl iiature is reLiigvnised w'here Iliere is eniillenni. certaiiiry of receipr aiid the ￿]K)ullI can I1￿ll[¥d with sutfiLiellt reliabilifj.. Resources ex￿nded Liabilities are reL()¥iii%ed as s(M)n as Ihere is a leg&il or LO￿￿trUl11ve i)blig<ilii)11 Ll)i)uiiillii)¥ tlie cIMrity 10 Ihe ex￿ndi￿re. All expendimre is &lLLounted tor on an aLLru&ils bdsis ￿ld lias been LldS5itied under headiiigiq Ihdr all L051S related 10 Ilie Laiegvnr),. Costs ot ¥eiieratiIig funds are the cosis aSS￿￿ted wilh &It[r￿lI1)g vi)lui)tdry iiicoiile. Depreciation IkpreLi<ilii)n is provided oil ￿ll¥1b1e t-Lxvd a55eis so as 10 ￿'.[1[e otf the cosi or Val￿11011. less y esiAii]aied residual value. over Iheir ex￿Lted useful ecoiioiiiic life as tollows: Fixtures, firtiiigs and equipii*iii 15(% reducing balanLe basis P&igie 4

LANGFORD BUDVILLE VILLAGE FL4LL NOTES TO THE FINANCIAL sfATELIIENfs FOR THE YEAR ENDED 31 DECEI¥IBER 2022 Collftiiued VOLLNfARY INCOl¥tE Unrestricted Designated Funds Funds Total Funiis 2022 Total Fun(Ls 2021 DonatiOJLS and legacies Ik>iiations Covid business %upp)rt grdnis Bar incoii]e trutn vvenls Hiringi fees Budvue cineina Fete tund Lontribu(ion P￿lsh P&irry VH Bowls tund Hisliiry fund Ci)IlllllUllilJ fund Otlier lllCOII liiieres1011 Ldsh dew)siis 1.346 2.667 5?2 19.093 1,346 2,667 522 19.093 i40 1.216 20,092 i(A 8,125 925 350 259 1.883 1.883 36 730 730 78 78 ?6.89) 2.619 31.184 P&igie 5

LANGFORD BUDVILLE VILLAGE FL4LL NOTES TO THE FINANCIAL sfATELIIENfs FOR THE YEAR ENDED 31 DECEI¥IBER 2022 Collftiiued TOTAL RESOITRCES EXPENDED Total Direct costs Bar s[￿k aiid supplies Hire hall ex￿￿1¥ Budvue cineiiu ex￿￿Se8 VH Bowls tund Pdrish party ex￿IL￿¢s P[0￿rty' repairs Water rates Lig,lii, heat dnd ￿>Wer 11]surdnLe Grouiids nuiiiienance Equipli￿1)I repairs dnd renewals Telepliiiiie dnd t&¥ LiLenLees dnd %ub%Lripiii)n Hdll supplies and cleaiiing tkpreciation of equipineiit and tittiiigs 328 1,804 956 650 191 8,950 546 1.579 743 95 326 572 2.369 1.941 22,450 TRUSTEE'S RE￿luNERATIoN .4ND EXPENSES Tlie irusiee did iiot receive any remunerdiion during die year. NET INcO￿lING RESOURCES Net iiiconiing resources is stsied after LhdrgIIl￿. 2022 2021 Ikpreciatinn of owiied asseis 1.941 1.940 P&igie 6

LANGFORD BUDVILLE VILLAGE FL4LL NOTES TO THE FINANCIAL sfATELIIENfs FOR THE YEAR ENDED 31 DECEI¥IBER 2022 Collftiiued TANGIBLE FIXED ASSETS Freehold interest in land and buildings Fiitures, fittings and equipment Total Net Ix)ok Tralue As ai l j￿Illar). ?022 Addilions As at 31 tkL'ei1￿r 2022 589.761 12.930 1.950 14.880 602,691 1.950 (rfH.641 589.761 Depreciation As ai l Jdiiudrj ?022 Clurge tor ibe ￿edr As dt 31 tkL,em￿r ?022 1,940 1.941 3,881 1,940 1.941 3.881 Net book Tralue As dt 31 DeLeiithr 2022 As dl 31 tkceinber ?021 i89.761 89.761 10.999 10.9 6(K).760 CREDITORS: Ai¥qouwfs FALLING DUE 11:ITHIN ONE YEAR 2022 2021 ALcruals and deterred illcoii 559 P&igie 7

LANGFORD BUDVILLE VILLAGE FL4LL NOTES TO THE FINANCIAL sfATELIIENfs FOR THE YEAR ENDED 31 DECEI¥IBER 2022 Collftiiued RELATED PARTIES Controlling entit!. Tbe Llurity is Lolltrolled by Ibe irusree. 9 ANALYSIS OF FUNDS .4ll Januin. 2022 At31 December 2022 Incoming Resources resources eipended Transfers Genernl Fun(Ls Ul￿eS[ric{ed llicon tund 633537 ?4.246 121.8W) 983 636.966 Iksignated Funds Slion Iiur ￿WI5 tund CiTri)Ui￿niry tund HLSfi)ry fund 3.8(K) 1.883 730 1650 (1.6501 3.383 730 703 4.816 667 1983) 3.8(K) 2.649 1650 637J37 26.895 1 ?2.4iOI 641.782 10 NET ASSETS BY FUND Unrestricted Design2ted Total Funds Total Funds Fuuds Fullds 2022 2021 Tangible assets Current dsseis Credirors: Amounis failing due w'iihin one ￿ear Net assets K).7(rf) 36206 6(X),7d) 41.022 6(K),751 37,145 4.816 1559) 637.337 636.966 4,816 641.78? P&igie 8

LANGFORD BUDVILLE VILLAGE FL4LL DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE ￿AR ENDED 31 DECEMBER 2022 2022 2021 Income IkniiJliuns Covid business suptK)n grants Bar inconie trom evenis Hiring fees Budvue cineina Feie tuIid coIiiribuiion Parisli party VH Buwls tund Hisrory fund C()in]iiunity fund Otlier lllCOII liiieresl oil Lash detM)8iIS 1.216 20.092 164 8,1?5 925 350 259 2,667 522 19.09.1 1,883 730 78 ?6.89) 31,184 E¥￿Id1(ure Bar st(Lk and %upplie Budvue cineina expei)%e Parisli parry expenses VH Bowls tund Hire hall expeilses Priipenj. repairs Wdter Tates Liglit, hedt dnd tK)wer liisurai)Le Gri)uiids IiuinieiL2nce Trees, plaiits, IiiulLh iiuts, ￿nLh Equipiirnt repairs aiid reneii'als Jubilee hail sign Telepl)iiiie dnd tax Priiirili￿, wsrage dnd stationery LiLeiiLees dnd subscripiions Hall supplies dnd cleaning Ikpreciatinii ot equipiitnt and tittings 328 956 (9) 648 745 3(K) 1,804 8,950 357 410 iio 1,579 743 1.395 1,244 151 95 326 234 572 2,369 1,941 310 1,174 1.940 9.800 21.384 Net surplus 4,44) This P&ige does llOI forn) Pilrt of rbe %1dmf(iry fitwicul state11￿1]￿. P&igie 9

Langford Budville Jubilee Hall Trustees’ Report May 2023

Annual Report for 2022 - 3

This is the Annual Report for the Hall: do come to our Annual General Meeting on Monday 5 June at 7pm.

In the year to December 2022 the Hall returned to its pre-Covid levels of activity (with the assistance of a residual Covid business grant of £3,000) taking income to around £27,000 compared to 2020 (£19,000) and 2021 (£31,000). The Hall recorded a surplus of around £4,000 in the year compared to surpluses of £7,000 and £21,000 in the previous two years. However, the new floor cost £7,000 and this has been treated as an expense.

In addition to a busy typical week at the Hall most weekends are also booked up variously with workshops, childrens’ parties and weddings and celebrations.

Capital works

During the year we have started a long-term capital and maintenance plan to help budget for resources going forward. Key considerations are:

• the likelihood of the new housing works progressing and hence the possibility of third-party contributions to outstanding capital works – particularly surfacing of outside hard spaces;

• the need for additional storage;

• feasibility of installation of renewable energy technologies to mitigate volatile electricity and heating oil costs.

In addition to laying the new floor, we completed improvements to drainage and repairs to the grout in the outside paving.

Current projects include paving over the courtyard area to provide more flexible outdoor space and replacing the flooring in the lobby area following flood damage in February.

The housing development

There has been very little communication with the developers of the new housing scheme adjacent to the hall since Spring 2021.

Events

Café Plus has taken place once a month over the last year. It is a really popular way for residents to socialise. Particularly successful occasions were February’s Bikes and Babies and April’s Complementary Health Fair .

The major events since the Jubilee Barn Dance in 2022 have been the Coronation Big Breakfast and Street Party in early May. The Big Breakfast was combined with a Café Plus and live-streaming of the Coronation, and was very successful. The introduction of fibre broadband to the Hall during 2022 opens up the possibility of more varied bookings.

A very positive development is that a wider group of people than just Hall trustees are now meeting to discuss and agree events.

Other initiatives

During the year we initiated a Community Fund for grants of up to £100 for each application, which is administered within the Hall accounting system but accessed with oversight from the Parish Council and an independent resident. To date there have been three applications and two have been approved – firstly to buy a wildlife camera and secondly, to help kick start a Baby and Toddler group. The Community Fund has been resourced from surpluses from the Pop Up shop and Café Plus.

This year we hope to implement booking software which should help to reduce the administrative load on the Booking Clerk and Treasurer.

Trustees, key holders and helpers

During the year Zenah Rowe stood down as a Trustee. Zenah was one of the most longstanding Trustees and contributed a great deal during her time at the Hall. She continues to be involved – securing bike stands from a charity and acting as barperson for Jazz nights. We are really pleased to welcome Dom Lloyd and Fiona Barber as new Trustees and Fiona has kindly agreed to take over from Margaret Brown as Hall Secretary. Margaret will continue as Booking Clerk.

Steve Care has ceased his garden maintenance business and we are now supported by Charlie Roffe-Sylvester of Wiveliscombe for grounds maintenance.

We cannot operate without our trustees, key holders and supporting staff. I am really grateful to all of them and also to Rosina our cleaner. I am also very grateful to Keith Moore who continues to provide support on a wide range of matters.

Michael Huntingford, 19 May 2023