Langford Budville Jubilee Hall Trustees’ Report June 2022
Summary
Last year we held our AGM in September 2021 so this report to June covers nine months rather than 12. Whilst the 2021 accounts show income from hiring at around 25% of pre-Covid levels the early indications from 2022 are that we should be well on the way back to those levels.
In common with thousands of other community buildings around the country, the Covid business support grants have been of great assistance to the Hall and our financial position is more robust on exiting Covid than it was beforehand.
It has been a busy period this Spring with all the usual activities plus a few more for good measure – particularly the pop-up shop and Jubilee events.
Capital works
In addition to the normal maintenance work during this period we have:
-
Installed a new sound system
-
Improved the drainage outside the fire doors
-
Regrouted the slabs around the outside of the building
Later in the Summer we will lay a new floor over the “temporary” underfloor.
Outside, following some work unblocking conduits there is now no impediment to the Hall receiving broadband services.
I am very grateful to Tim Wyatt, Tim Seddon and David Brown for making these things possible.
The housing development
There has been very little communication with the developers of the new housing scheme adjacent to the hall since Spring 2021. Very recently they have been back in touch to take forward a Heads of Terms under which there would be a shared liability for downstream damage caused by failure of the attenuation basin. The Hall is also seeking a contribution to its outstanding capital works by way of consideration for its investment in drainage infrastructure. It is in the Hall’s interests that the storm and foul drainage systems are adopted by the utility which would happen on completion of the housing development.
Events
The major events since the Parish Party in September 2021 have been the Jubilee Barn Dance and Street Party held earlier this month. Both were successful in terms of bringing people together and attracting a wide range of ages – including many who were not familiar with the Hall.
Earlier, in April the Hall lobby and committee room were used as a pop up café and shop on four successive Saturdays. Again, a wide range of local people seemed very happy to be able to meet and socialise to good purpose. Going forward there may well be a case for a weekly or monthly café plus shop selling very local produce. At present the Hall seems to be the best location within the village for this kind of venture.
A major theme for both the shop and the Jubilee events was to try to introduce more people who are not Trustees to help with organisation. On events we are very much indebted to Josh Wedderkopp for his creativity and energy.
Other initiatives
We continue to aspire to place the hall at the centre of the local community and to provide a welcoming and inclusive space. We feel that there is more to do in respect of providing information and joining up with other village groups and initiatives.
We have participated in a number of webinars organised by the Community Council of Somerset on environmental and sustainability themes. Whilst the Hall has been well designed and is operated efficiently and economically in terms of energy, it may be possible to install renewable energy technology and / or EV charging units as funds become available. We would also like to ensure that all the products for cleaning and supplies that we use are as sustainable as possible.
Trustees, key holders and helpers
We cannot operate without our trustees, key holders and supporting staff. I am really grateful to all of them and particularly to Rosina our cleaner and to Steve Care who maintains the outside space. I am also very grateful to Keith Moore who continues to provide support on a wide range of matters. A particularly big thank you also to Margaret Brown who continues to act as our secretary and booking clerk and, along with Lyn Moore maintains flower beds around the building.
We are delighted that Mike Grabham has agreed to become Treasurer and are very grateful to Pam who has carried out the role for many more years than she would have wished.
Michael Huntingford, 27 June 22
Charity registration number: 287714
Langford Budville Village Hall Financial Statements for the Year Ended 31 December 2021
1
LANGFORD BUDVILLE VILLAGE HALL
CONTENTS
Independent examiner's report
Statement of financial activities 2 Balance Sheet 3 Notes to the financial statements 4 to 8 The following page does not form part of the statutory financial statements:
Income and expenditure account
9
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEE OF
LANGFORD BUDVILLE VILLAGE HALL
I report on the accounts of the Langford Budville Village Hall for the year ended 31 December 2021 , which are set out on pages 2 to 8.
Responsibilities and basis of report
As the charity trustee is you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act)' I report in respect of my examination of the Langford Budville Village Hall's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of Langford Budville Village Hall as required by section 130 of the Act;
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
30 Bear Street BARNSTAPLE Devon EX32 7DD
......................................... Glover Stanbury Chartered Accountants Date:................................
Page 1
LANGFORD BUDVILLE VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021
| Note Incoming resources Incoming resources from generated funds Voluntary income 2 Total incoming resources Resources expended Costs of generating funds Costs of generating voluntary income 3 Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted Funds £ 30,824 30,824 9,800 9,800 21,024 612,513 633,537 |
Restricted Funds £ 360 360 - - 360 3,440 3,800 |
Total Funds 2021 £ 31,184 31,184 9,800 9,800 21,384 615,953 637,337 |
Total Funds 2020 £ 19,242 |
|---|---|---|---|---|
| 19,242 | ||||
| 11,697 | ||||
| 11,697 | ||||
| 7,545 608,408 |
||||
| 615,953 |
All incoming resources and resources expended derive from continuing activities. The charity has no recognised gains or losses for the year other than the results above.
The notes on pages 4 to 8 form an integral part of these financial statements.
Page 2
LANGFORD BUDVILLE VILLAGE HALL
BALANCE SHEET AS AT 31 DECEMBER 2021
| Note Fixed assets Tangible assets 6 Current assets Debtors 7 Cash at bank and in hand Creditors: Amounts falling due within one year 8 Net current assets Net assets The funds of the charity: Restricted funds Unrestricted funds Unrestricted income funds Total charity funds |
2021 £ £ 600,751 - 37,145 37,145 (559) 36,586 637,337 3,800 633,537 637,337 |
2020 £ £ 602,691 422 16,350 16,772 (3,510) 13,262 615,953 3,440 612,513 615,953 |
2020 £ £ 602,691 422 16,350 16,772 (3,510) 13,262 615,953 3,440 612,513 615,953 |
|---|---|---|---|
| 615,953 | |||
| 3,440 612,513 |
|||
| 615,953 |
These accounts were approved by the Trustee on ...................
......................................... M D L Huntingford Trustee
The notes on pages 4 to 8 form an integral part of these financial statements.
Page 3
LANGFORD BUDVILLE VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
1 ACCOUNTING POLICIES
Basis of preparation
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom (FRS102) and the Charities Act 2011.
Going concern
These financial statements have been prepared on a going concern basis.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the trustee's discretion in furtherance of the objectives of the charity.
Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Further details of each fund are disclosed in note 10.
Incoming resources
Voluntary income including donations and grants that provide core funding or are of a general nature is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Resources expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Costs of generating funds are the costs associated with attracting voluntary income.
Depreciation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Fixtures, fittings and equipment 15% reducing balance basis
Page 4
LANGFORD BUDVILLE VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
......... continued
2 VOLUNTARY INCOME
| Donations and legacies Donations Covid business support grants Grants for defibrilator Bar income from events Hiring fees Budvue cinema Fete fund contribution Parish party Other income Interest on cash deposits |
Unrestricted Funds £ 856 20,092 - 164 8,125 925 350 259 50 3 30,824 |
Restricted Funds £ 360 - - - - - - - - - 360 |
Total Funds 2021 £ 1,216 20,092 - 164 8,125 925 350 259 50 3 31,184 |
Total Funds 2020 £ 1,523 10,000 886 - 6,116 620 - - 92 5 |
|---|---|---|---|---|
| 19,242 |
Page 5
LANGFORD BUDVILLE VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
| ......... continued 3 TOTAL RESOURCES EXPENDED Direct costs Bar stock and supplies Budvue cinema expenses Parish party expenses Property repairs Water rates Light, heat and power Insurance Grounds maintenance Trees, plants, mulch mats, bench Equipment repairs and renewals Jubilee hall sign Telephone and fax Printing, postage and stationery Licencees and subscriptions Hall supplies and cleaning Depreciation of equipment and fittings 4 TRUSTEE'S REMUNERATION AND EXPENSES The trustee did not receive any remuneration during the year. 5 NET INCOMING RESOURCES Net incoming resources is stated after charging: Depreciation of owned assets |
2021 £ 1,940 |
Total £ 648 745 300 357 410 110 720 1,395 1,244 151 54 234 8 310 1,174 1,940 |
|
|---|---|---|---|
| 9,800 | |||
| 2020 £ 2,281 |
Page 6
LANGFORD BUDVILLE VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
......... continued
6 TANGIBLE FIXED ASSETS
----- Start of picture text -----
Freehold
interest in Fixtures,
land and fittings and
buildings equipment Total
£ £ £
Net book value
As at 1 January 2021 and 31 December 2021 589,761 12,930 602,691
Depreciation
Charge for the year - 1,940 1,940
Net book value
As at 31 December 2021 589,761 10,990 600,751
As at 31 December 2020 589,761 12,930 602,691
7 DEBTORS
2021 2020
£ £
- 422
Trade debtors
8 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ £
-
Other creditors 3,356
Accruals and deferred income 559 154
559 3,510
----- End of picture text -----
Page 7
LANGFORD BUDVILLE VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
......... continued
9 RELATED PARTIES
Controlling entity
The charity is controlled by the trustee.
10 ANALYSIS OF FUNDS
| General Funds Unrestricted income fund Restricted Funds Restricted income fund - short mat bowls |
At 1 January 2021 £ 612,513 3,440 615,953 |
Incoming resources £ 30,824 360 31,184 |
Resources expended £ (9,800) - (9,800) |
At 31 December 2021 £ 633,537 3,800 |
|---|---|---|---|---|
| 637,337 |
11 NET ASSETS BY FUND
| Tangible assets Current assets Creditors: Amounts falling due within one year Net assets |
Unrestricted Funds £ 600,751 33,345 (559) 633,537 |
Restricted Funds £ - 3,800 - 3,800 |
Total Funds 2021 £ 600,751 37,145 (559) 637,337 |
Total Funds 2020 £ 602,691 16,772 (3,510) |
|---|---|---|---|---|
| 615,953 |
Page 8
LANGFORD BUDVILLE VILLAGE HALL
DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021
| Income Donations Covid business support grants Grants for defibrilator Bar income from events Hiring fees Budvue cinema Fete fund contribution Parish party Other income Interest on cash deposits Expenditure Bar stock and supplies Budvue cinema expenses Parish party expenses Property repairs Water rates Light, heat and power Insurance Grounds maintenance Trees, plants, mulch mats, bench Equipment repairs and renewals Jubilee hall sign Telephone and fax Printing, postage and stationery Licencees and subscriptions Hall supplies and cleaning Defibrilator costs Website costs Depreciation of equipment and fittings Net surplus |
2021 £ 1,216 20,092 - 164 8,125 925 350 259 50 3 31,184 648 745 300 357 410 110 720 1,395 1,244 151 54 234 8 310 1,174 - - 1,940 9,800 21,384 |
2020 £ 1,523 10,000 886 - 6,116 620 - - 92 5 |
|---|---|---|
| 19,242 | ||
| 18 529 - 311 327 1,027 706 1,204 1,360 183 - 242 53 570 1,531 1,182 173 2,281 |
||
| 11,697 | ||
| 7,545 |
This page does not form part of the statutory financial statements.
Page 9
Charity registration number: 287714
Langford Budville Village Hall Financial Statements for the Year Ended 31 December 2021
1
LANGFORD BUDVILLE VILLAGE HALL
CONTENTS
Independent examiner's report
Statement of financial activities 2 Balance Sheet 3 Notes to the financial statements 4 to 8 The following page does not form part of the statutory financial statements:
Income and expenditure account
9
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEE OF
LANGFORD BUDVILLE VILLAGE HALL
I report on the accounts of the Langford Budville Village Hall for the year ended 31 December 2021 , which are set out on pages 2 to 8.
Responsibilities and basis of report
As the charity trustee is you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act)' I report in respect of my examination of the Langford Budville Village Hall's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of Langford Budville Village Hall as required by section 130 of the Act;
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
30 Bear Street BARNSTAPLE Devon EX32 7DD
......................................... Glover Stanbury Chartered Accountants Date:................................
Page 1
LANGFORD BUDVILLE VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021
| Note Incoming resources Incoming resources from generated funds Voluntary income 2 Total incoming resources Resources expended Costs of generating funds Costs of generating voluntary income 3 Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted Funds £ 30,824 30,824 9,800 9,800 21,024 612,513 633,537 |
Restricted Funds £ 360 360 - - 360 3,440 3,800 |
Total Funds 2021 £ 31,184 31,184 9,800 9,800 21,384 615,953 637,337 |
Total Funds 2020 £ 19,242 |
|---|---|---|---|---|
| 19,242 | ||||
| 11,697 | ||||
| 11,697 | ||||
| 7,545 608,408 |
||||
| 615,953 |
All incoming resources and resources expended derive from continuing activities. The charity has no recognised gains or losses for the year other than the results above.
The notes on pages 4 to 8 form an integral part of these financial statements.
Page 2
LANGFORD BUDVILLE VILLAGE HALL
BALANCE SHEET AS AT 31 DECEMBER 2021
| Note Fixed assets Tangible assets 6 Current assets Debtors 7 Cash at bank and in hand Creditors: Amounts falling due within one year 8 Net current assets Net assets The funds of the charity: Restricted funds Unrestricted funds Unrestricted income funds Total charity funds |
2021 £ £ 600,751 - 37,145 37,145 (559) 36,586 637,337 3,800 633,537 637,337 |
2020 £ £ 602,691 422 16,350 16,772 (3,510) 13,262 615,953 3,440 612,513 615,953 |
2020 £ £ 602,691 422 16,350 16,772 (3,510) 13,262 615,953 3,440 612,513 615,953 |
|---|---|---|---|
| 615,953 | |||
| 3,440 612,513 |
|||
| 615,953 |
These accounts were approved by the Trustee on ...................
......................................... M D L Huntingford Trustee
The notes on pages 4 to 8 form an integral part of these financial statements.
Page 3
LANGFORD BUDVILLE VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
1 ACCOUNTING POLICIES
Basis of preparation
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom (FRS102) and the Charities Act 2011.
Going concern
These financial statements have been prepared on a going concern basis.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the trustee's discretion in furtherance of the objectives of the charity.
Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Further details of each fund are disclosed in note 10.
Incoming resources
Voluntary income including donations and grants that provide core funding or are of a general nature is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Resources expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Costs of generating funds are the costs associated with attracting voluntary income.
Depreciation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Fixtures, fittings and equipment 15% reducing balance basis
Page 4
LANGFORD BUDVILLE VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
......... continued
2 VOLUNTARY INCOME
| Donations and legacies Donations Covid business support grants Grants for defibrilator Bar income from events Hiring fees Budvue cinema Fete fund contribution Parish party Other income Interest on cash deposits |
Unrestricted Funds £ 856 20,092 - 164 8,125 925 350 259 50 3 30,824 |
Restricted Funds £ 360 - - - - - - - - - 360 |
Total Funds 2021 £ 1,216 20,092 - 164 8,125 925 350 259 50 3 31,184 |
Total Funds 2020 £ 1,523 10,000 886 - 6,116 620 - - 92 5 |
|---|---|---|---|---|
| 19,242 |
Page 5
LANGFORD BUDVILLE VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
| ......... continued 3 TOTAL RESOURCES EXPENDED Direct costs Bar stock and supplies Budvue cinema expenses Parish party expenses Property repairs Water rates Light, heat and power Insurance Grounds maintenance Trees, plants, mulch mats, bench Equipment repairs and renewals Jubilee hall sign Telephone and fax Printing, postage and stationery Licencees and subscriptions Hall supplies and cleaning Depreciation of equipment and fittings 4 TRUSTEE'S REMUNERATION AND EXPENSES The trustee did not receive any remuneration during the year. 5 NET INCOMING RESOURCES Net incoming resources is stated after charging: Depreciation of owned assets |
2021 £ 1,940 |
Total £ 648 745 300 357 410 110 720 1,395 1,244 151 54 234 8 310 1,174 1,940 |
|
|---|---|---|---|
| 9,800 | |||
| 2020 £ 2,281 |
Page 6
LANGFORD BUDVILLE VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
......... continued
6 TANGIBLE FIXED ASSETS
----- Start of picture text -----
Freehold
interest in Fixtures,
land and fittings and
buildings equipment Total
£ £ £
Net book value
As at 1 January 2021 and 31 December 2021 589,761 12,930 602,691
Depreciation
Charge for the year - 1,940 1,940
Net book value
As at 31 December 2021 589,761 10,990 600,751
As at 31 December 2020 589,761 12,930 602,691
7 DEBTORS
2021 2020
£ £
- 422
Trade debtors
8 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ £
-
Other creditors 3,356
Accruals and deferred income 559 154
559 3,510
----- End of picture text -----
Page 7
LANGFORD BUDVILLE VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
......... continued
9 RELATED PARTIES
Controlling entity
The charity is controlled by the trustee.
10 ANALYSIS OF FUNDS
| General Funds Unrestricted income fund Restricted Funds Restricted income fund - short mat bowls |
At 1 January 2021 £ 612,513 3,440 615,953 |
Incoming resources £ 30,824 360 31,184 |
Resources expended £ (9,800) - (9,800) |
At 31 December 2021 £ 633,537 3,800 |
|---|---|---|---|---|
| 637,337 |
11 NET ASSETS BY FUND
| Tangible assets Current assets Creditors: Amounts falling due within one year Net assets |
Unrestricted Funds £ 600,751 33,345 (559) 633,537 |
Restricted Funds £ - 3,800 - 3,800 |
Total Funds 2021 £ 600,751 37,145 (559) 637,337 |
Total Funds 2020 £ 602,691 16,772 (3,510) |
|---|---|---|---|---|
| 615,953 |
Page 8
LANGFORD BUDVILLE VILLAGE HALL
DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021
| Income Donations Covid business support grants Grants for defibrilator Bar income from events Hiring fees Budvue cinema Fete fund contribution Parish party Other income Interest on cash deposits Expenditure Bar stock and supplies Budvue cinema expenses Parish party expenses Property repairs Water rates Light, heat and power Insurance Grounds maintenance Trees, plants, mulch mats, bench Equipment repairs and renewals Jubilee hall sign Telephone and fax Printing, postage and stationery Licencees and subscriptions Hall supplies and cleaning Defibrilator costs Website costs Depreciation of equipment and fittings Net surplus |
2021 £ 1,216 20,092 - 164 8,125 925 350 259 50 3 31,184 648 745 300 357 410 110 720 1,395 1,244 151 54 234 8 310 1,174 - - 1,940 9,800 21,384 |
2020 £ 1,523 10,000 886 - 6,116 620 - - 92 5 |
|---|---|---|
| 19,242 | ||
| 18 529 - 311 327 1,027 706 1,204 1,360 183 - 242 53 570 1,531 1,182 173 2,281 |
||
| 11,697 | ||
| 7,545 |
This page does not form part of the statutory financial statements.
Page 9