Scouts IC(LROSS AVENUE WHITCHURCH BRISTOL BS14 9NQ Scouts 12nd 1StB¥nadrttri A2ndBri51 (St Bwnodettel APPROVED 82. Bristol (St. Bernadette) Scout Group Trustees. Annual Re ort For the Period 6 April 2021 to the 5 April 2022. Trustee Position Trustee Position Jemma Brown Stephen William5 Kate Maynard Philip Hennessey Millie Talbot Angela Williams Debra Chappell Scout Group Leader Chairman Secretary Treasurer Scout Leader Cub Scout Leader Beaver Scout Leader aaire Blake l(ate Aplin Kevln Morlev Lianne Sheldon Natalie Norley ltyan Probert Elected Member Elected Member Elected Member Elected Member Elected Member Elected Member Bank IAII accounts) Uoyds TSB Bank. Westbury-on-Trym Branch. PO Box 1000 BXI ILT Advisors The Scout Association The Charfty Commisslon of England and Wales Account Scrutineer Mr Geoff Starling 82. Bristol Scout Group Principal Address {Treasurerl 31 Davids Road Whitchurch Bristol. BS14 9JH nd 82 Bristol Scout Group web site: www.82ndstouts.org.uk 82nd Bristol Scout Group email address: 82ndbristolscouts@gmail.com Scout Association Registration number: 39782 Charity Commission Registration number 287697 82thd Bristol 1st. Bernadette) Scout Group Registered Chaty No. 287697 Structure. Governan￿ and Management. The Scout Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Scout Group is a trust established under its rules. which are common to all Scouts. The Trustees are appointed in accordance with the Policy. Organisation and Rules of The Scout AsSOClation. In the absence of an existing Scout Group Constitution. the Scout Group has fomially adopted that of the Scout Association detailed in Chapter 3. Section 24 of The Scout Association Policy. Rules and Regulations IP.O.Rl. Details for which can be found in the following link- htt www.scouts.o 3-the-scout- rou #3.24 The Scout Group Executive Committee, the members of which are the 'Charity Trustees, of the Scout Group, which is an educational charity. manages the Scout Group. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration. keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee con51Sts of 3 independent ￿presentatives. Chair, Treasurer and Secretary together with the Scout Group Scout Leader IGSLI, individual Section leaders and parenvs and carers representation. They meet approximately every 3 months. All members of the Executive Committee must complete several on- line Yrustee Introduction Trainin￿ e-modules as soon as prartically possible after being elected. This Scout Group Executive Committee exists to SUPPOrt the Group Scout Leader IGSLI, in meeting the responsibilities of the appointments and is responsible for= The maintenance of Scout Group property- The raising of funds and the administration of Scout Group finance. The insurance of persons, property and equipment. Scout Group public occasions. Assisting in the recruitment of leaders and other adult support. Appointing any sub committees that may be required. Appointing Scout Group Administrators and Advisors other than those who are elected. Assist in any administrate dutie5 as and when requested Rlsk Management and Internal Control The Scout Group Executive Committee has identified the major risks to which they believe the Scout Group is exposed, these have been reviewed and system5 have been established to mitigate against them. The main area5 of concern that have been identified are- Damage to the buildin& property and equipmenL The Scout Group would request the use of buildings, property and equipment from neighbouring organisations such as a church. community centre and other Scout Groups. We would offer similar reciprocal arrangements with these organisations. The Scout Group has sufficient buildings and contents insurance in place to mitlgate against pemanent loss. Injury to leaders, helpers. supporters and members. The Scout Group through the capitation fees contributes to the Scout A5￿cIatIOnS national accident insurance policy. Occasional helpers are covered under a separate insurance policy. Risk Assessments are undertaken before all Scout activities. 82no Bristol ISL Bernadette) Scout Group Registered Charity No. 287697 Reduced income from fund raisin& The kout Group is primarily reliant upon income from subscriptions and fundraising. The Scout Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the Scout Group on an ongoing basis. either temporarily or pemianentty- Redurtion or loss of Leaders. The Scout Group is totally reliant upon volunteers to run and administer the activities of the Scout Group. If there were a reduction in the number of leader5 to an unacceptable level in a particular section or the Scout Group then there would have to be a contraction. consolidation. or closure of a section and in the worst-Ca5e scenario the complete closure of the Scout Group. Reductlon or loss of member5. The Scout Group provides activitie5 for all young people aged 6 to 18. If there were a reduction in membership in a particular section or the Scout Group then there would have to be a contraction, consolidation, or closure of a sertion and in the worst-case scenario the complete closure of the Scout Group. The Scout Group has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or 10s5- these include 2 different aurthoities for all payments and a comprehensive insurance policy to ensure that insurable risks are coVe￿d. Objectivities and Activities The Purpose of Scoutinz Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these value5= Integrity- We act with integrity: we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care - We support other5 and take care of the world in which we live. Belief - We explore our faiths. beliefs and attitudes. Co-operation - We make a positive difference: we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults. work together based on the values of Scouting and.. Enjoy what they are doing and have fun. Take part in activities indoors and outdoors. Learn by doing. Share in spiritual reflection. Take responsibility and make choices. Undertake new and challenging activities. Make and live by their Promise. Public Benefit Statement The Scout Group meets the Charity Commi55ion's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Achlevements and Performance. Separate reports from the GSL the Chairman's and Treasvrers report for an overview of the work tarried out over the last 12-month period are available on request. SJVWJ4122 82nd Bristol ISL Bernadette) Scout Group Regtstefed Chanty No. 287697 Financial Review Reserve Pollcy The Scout Group's policy on reserves is to hold sufficient funds to continue the charitable activitie5 of the Scout GfOUP should income and fundraising activities fall short. The Scout Group Executive Committee considers that the Scout Group should hold a sum of 12 months running c05t, cir¢a £IO.OCKJ - £12(KQ. The Scout Group held reserves of £57,995.78 against this at year*nd. This is far above the level required for operating expenses. However, this can be explained by= _ Bristol City Council grants due to Covid-19 pandemic lockdown measures. Rebate of District Subscriptions for 2020121 Resolution by BOT (February 20221 to subsidise future Scout Group actNities and residential camps until further notice but for not less than 2 years. Reserves for future improvements and running costs to the Scout HQ premises during the period whilst the Scout premises cannot be used either for Scout meetings or prolonged period of being unable to permit private hire to the premises. Investment Policy The Scout Group's income and expenditure is relatNely small and consequently does not have sufficient funds to invest in longer-term investments such as stocks and bonds. The Scout Group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using only mainstream bank. The Scout Group Executive regularly monitors the leve15 Of bank balances and the interest rates received to ensure the Scout Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Scout Group Executive considers the cash flow requirements. Plans for the coming year. The planning of the next financial year in terms of the individual sections are being planned with a degree of resetvation as to the ongoing effects of the Covid pandemic and the effect of events may have on the health and wellbeing of the membership and Scout leadership team. Any event proposed will be determined on the financial effect on the Scout Group in the event that they later have to be cancelled. Some improvements to the Scout. HQ are also being considered which will give more flexibility of bein8 able to conduct se55ion5 Outside when weather permits. The Trustees declare that they have approved the Trustees. report above. Sig on behalf of the Charivs Trustee& n Wllllams Kate Maynard Secretary 82 Bristol (St. Bernadette) Scout Group Chair 82 Bristol {St. Bernadette) Scout Group Date 3" May 2022 Date 3" May 2022 SJWN22 82tyd Btislol ISL Bernadette} SGOUt Group Registered Chanty No. 287697 ## **82nd Bristol (St. Bernadette) Scout Group** ## **Receipts and Payments Accounts** **For the Period from 6th April 2021 to 5th April 2022.** **----- Start of picture text -----**
Cash funds last year end £
Scout Sections Float 150.00
Lloyds TSB Current 997.05
Lloyds TSB Savings 25,120.76
Lloyds Higher Interest Account 20,000.00
Cash 0.00
TOTAL 46,267.81
Membership Subscriptions £
Subscriptions from members 6,723.00
Subscriptions paid on to District 2,868.00 Total Fund Last Year
Refund from Scout District 192.50 Code Payments £ £
Total of Subscriptions retained 4,047.50 I20 Insurance’s 662.54 633.45
Total Fund Last Year S22 Activities 3,358.87 2,618.86
Code Receipts £ £ S21 Camps 289.46 5,243.30
S10 Subscriptions retained 4,047.50 7,171.50 U20 Uniform’s/Leisurewear 1,954.18 877.40
S11 Camps 929.00 5,107.20 U21 Badges 960.55 577.20
BCC Business Rate Grants 10,667.00 20,717.36 M22 Gas 400.86 255.09
F10 Bag Packing - M23 Electric 311.31 214.19
H10 Hire of H/Q 420.00 145.00 M24 Water / Sewage Rates 153.46 103.09
F11 Gift Aid 2,002.56 5,532.56 M25 Telephone/Internet/ Zoom 581.45 614.95
U10 Uniforms/Leisurewear/Badges 1,154.85 771.70 F23 Social Events -
F14 Grants - M20 Maintenance of HQ 593.94 8,392.59
S12 Activites 1,480.50 28.00 H21 Mini Bus/ Coaches Hire -
A12 Training - H20 Hire of HQ Refunds 50.00
F12 Donations 932.13 47.01 S22 Stationary 83.85 22.30
A10 Stationary - A20 Equipment 555.68 1,146.48
F13 Social Events - E20 Tuck Shop -
Section's Float 150.00 - R20 Training 30.00 -
R10 Tuck Shop - A22 Cleaning/Consumables 136.80
B10 Bank Interest 63.73 7.11 M21 Donations 30.00 -
Misc Income 3.20 F22 Prizes 78.00 -
Gross Income £ 21,850.47 Food/Drink 46.35 -
Cash funds last year end 46,267.81 R21 Leaders Expences 154.37
Net of receipts (payments) 10,122.50 A23 Bank Charges 32.00 32.00
B20
Cash funds this year end £ 57,995.78
**----- End of picture text -----**
|**Cash Funds**
Section's Float
Lloyds Current Account
Lloyds Savings Account
Lloyds Higher Interest Account
Petty Cash
**£**|0.00
611.29
37,324.16
20,060.33

0.00
**57,995.78**| |---|---| **Total Payments £ 10,122.50** **Approved at Trustees meeting held 3rd May 2022** **Presented at the AGM held 1st July 2022** **A copy of the Trustees Report together with the Independent Examiners Report is available on request** Independent Examiner's Report to the Trustees of the 82nd Bristol 1st. Bernadette) Scout Council I report to the trustees on my examination of the accounts of the 82nd Bristol 1st. Bernadette) Scout Group for the Financial Year 6th April 2021 to 5th April 2022. Responsibllities and basis of report As the charity trustees of the 82nd Bristol (St. Bernadette) Scout Group you a￿ responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the A￿1. I report in respect of my examination of the 82nd Bristol (St. Bernadette) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given bv the Charity Commission under section 145lSllbl of the Act. Independent Examinerfs Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect= accounting records were not kept in respect of the 82nd Bristol (St. Bernadette) Scout Group as required bv section 130 of the Act: or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention should be drown in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Name: Address: 9 P Date: Trustees Statement The Tru5tee5 of the 82nd Bristol (St. Bernadette) Scout Group declare that they have approved the Accounts attached and has been signed on their behalf by= _ Step Williams Philip Hennessey Ch 82nd Bristol (St. 8ernadettel Scout Group Treas er 82nd Bflstol (St. Bernadette) Scout Group Date: Date: 15J k)tLo 202 20£2