Saxmundham Sports & Recreational Club CHARrtY NUMBER 287624 STATEME OF Accouwrs For the year ended 31 Dember 2025
Saxmundham S ort5 & Recreational Club ESTABLISHED BY DEED CHARITY NUMBER 287624 Registered Addre5S- Carlton Park Saxmundham Suffolk IP17 IAT Trustees: Mark Fairweather Roger Skinner Sara-Anne Grimwood Committee Of Management President Acting Chaimian Acting Secretary Treasurer Caravan Warden VACA[ Sara-Anne Grimwood Dale Threadkell Jeremy Whately-smith Dqile Tl)re(]dkell J Chesterfield P White G Butler C Page F Paul N Pirera J White R White D Robert5 E Clark Independent Examiners: CRASL Carlton Park House Carlton Park Industrlal Estate Saxmundham Suffolk IP17 2NL
Saxmundham S orts & Recreational Club CHARITY NUMBER 287624 STATEMEwf OF ACCOUNTS For the ear ended 31 December 2025 INDEX Page TRUSTEES REPORT Ito4 INDEPENDENT EXAMINER'S REPORT 5t06 STATEMENT OF FINANCIAL AcfiviTIES BALANCE SHEET NOTES TO THE ACCOUNT5 9t012
Saxmundham S orts & Recreational Club CHARITY NUMBER 287624 ESTABLISHED BY DEED TRUSTEE'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2025 The Trustees present their report and financial statements for the year ended 31st December 2025. Structure Governance and Mana ement Governin Documents The Saxmundham Sports & Recreational aub was registered with the Charity Commissioners in September 1983 and is governed by a Constitution and Rules. First adopted on the 27th July 1983 and which were subsequently revtsed with effect from 24th January 2005. Governante and Mana ement The Saxmundham Sports and Recreational Club is managed and overseen by tts Trustees and Management Committee. The Chairmen of the individual sections are invited to participate in quarterlv management meetings, facilitating communication and collaboration across the Club's various activities. Trustees are appointed and removed by the Club Committee. with all appointments subject to approval at the next Annual General Meeting. Trustees hold their positions until death. resignation, or removal. The number of Trustees must be maintained between a Minimum oftsvo and a maximum of four. Officers of the Management Committee are elected at the Annual General Meeting. For meetings of the Management Committee, a quorum is defined as three members, and the Chairman is entitled to exercise a casting vote in all decisions. If a vacancy arises among the Club Officers. it is filled by a member co-opted by the Club Committee. Should any mernber of the Club Committee be absent from three or more consecutive meetings, the Committee may replace that member by co-opting another member. Ob"ectives and Actlvlties The primary purpose of the Club is to serve the residents of Saxmundham and tts surrounding area. The Club seeks to advance education and to offer facilities that promote recreation and leisure, all in the interest of social welfare. These services are prowded without discrimination, making no distiriction based on sexi politics, religion, or any other opinions. The overarching aim 15 to improve the quality of life for ItsLdl iiilidbiL4iils by e115uiiiig dccess lu d wide idltge uf beiiefiudl dclivilie5. In determining the Club's annual artivities, careful consideration is gtven to the Charity Commission'5 guidance on public benefrt, with these principles guiding discussions at Trustee meetings. The Club's stated objectives are fully in line with this guidance. ensuring that its operations consistently deliver meaningful value to the wider community. Each section of the Club has enjoyed a successful season, bringing significant benefits to both individual members and the Club a82 whole. These achievements have notonlyenhanced the members, experience but have also contributed positivelyto the Club's public profile, which remains essentialfor attracting new DartlCiDants and maint8iningvibrant membershio growth.
Saxmundham S orts & Recreational Club CHARITY NUMBER 287624 ESTABLISHED BY DEED TRUSTEE'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 Achievements and Perfomiance Electricity Supply Upgrade & Club Man3gement The Club has experienced a notably busy year. with signtficant efforts focused on upgrading the electricity supply. To streamline the Club's operations. several sub<ommittees have been established. enhancing overall efficiency. After deciding that securing funding for the electricity supply wa5 essential, the Club completed an application to The Sizewell Community Fund. As part of this process, various policies-including health and safety. safeguardin& and equality were refreshed. Additionally, quote5 for caravan hook-ups were obtsined from UK Power Networks and Roleo Although the application initially received a favourable review. it was ultimately refused. The Club then resolved to borrow the necessary funds. successFully securing a generous benefactor who offered a portion of the money on favourable temis. while the remainder was drawn from the Club's reserves. Numerous meetings with UK Power Networks and subsequent site revisions have led to optimism that a new electricity supply will be awailable for the next caravan season. Grant Application Lessons and Club Restructuring The process of applying for grants and funding highlighted several weaknesses within the Club's procedures. In response, the Vice Chairman. Treasurer, and finance Committee have developed a restrutturing plan, which is expected to be implemented during the coming year. Tribute to Judy Chesterfield Earlier this year, Judy Chesterfield a long-standing and dedicated member of the Club for over thirtv years passed oway unexpectedly. Her enthusiasm and unwavering support will be greatly missed by Section Successes and Membership Grovrth All sections of the Club have enjoyed a successful year. marked by increased membership and notable sporting achievements. Caravan Sertion Highlights The Caravan section recorded its best yearto date. a result credited to Dale Thre8dkell's effective organisation and management. Acknowledgements The Trustees would like to extend thpir gratttudp to all sertiDn officprs for thèir siipport and contribution5 during the application process and negotiations with various companies. The combined expertise and knowledge from a diverse membership has proved invaluable to the Club.
Saxmundham S orts & Recreational Club HARITY NUMBER 287624 ESTABLISHED BY DEED TRUSTEE'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2025 The Future- Site U rades & Fundraisin Greencourt Pavilion Upgrade As emphasised during the previous year, the forthcoming phase of our site improvements will focus on the Greencourt Pavilion. We are currently investigating various options and asse55ing potential costs associated with this upgrade. This Stage is crucial to ensuring the continued development and modernisation of our facilities. Kellett Pavilion Rebulld In addition to the Greencourt Pavilion, we are eager to engage with counal planners to determine the permissible approaches for rebuilding the Kellett Pavilion. Establishing clear Buidelines from the council will be fundamental in shaping the project and moving forward with our plans. Initiatives Fundraising Efforts Fundraising remains a key priority for the Club. We have identified several promising ideas and are artively working on their implementation. It is hoped that these fundraising initiatives will be ii)tegrated Into thls 5ummerfs activfcies. provlding both financial support and engagement opportunities for Club members. Review of Financial Positlon The statement of financial activities shows a net deficit of £1.112. {2024- £13.5871 Reserves Pollcy The Management Committee have established the policy whereby the unrestricted funds. not commtited or invested in tangible fixel assets (the Free Reserves) held by the Charity should be between 6 and 12 months of resources expended. This equate5 to between £15,000 and £30.0 in general funds. At this level, the management commtttee feel that they would be able to continue the current activities of the Chartty. in the event of a significant drop in funding. At a trustees, meeting on 16 March 2017. it was decided that a Future Developments Restritted Reserve should be set up and this wa5 to be applied at the end of the calendar year 2016 and for future years. It was decided that the remaining Free Reserves would be limited to £30.CQO and all funds over that would be transferred to Future Development Restricted Reserve. Consequentfy at the 31 December 2025, the free reserves amount to £14,299, this means that with the current developments tsking place the Future Development reserve has been used and unrestricted reserves at slightly below the reserve policy.
Saxmun ham S orts & Recreational Club CHARrrY NUMBER 287624 ESTABLISHED BY DEED TRUSTEE'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2025 Trustees, res nsibilities for the financial staternent The Charity's Trustees are responsible for preparing financial statements, for each financial year, which gives a true and fair view of the Charity's incoming resources and application of reurCeS during the year and of its state of affairs at the end of the year. In preparing those financial statements the Trustees are quired to- 11 Selett suitable accounting policies and then apply them COnstentI¥. 21 Make judgements and estimates that are reasonable and prudent. 31 State whether applicable accounting standards and statements of recommended practice have been followed subject to any material departures disclosed and explained in the financial statements. 41 Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business. The Trustees are responsible for keeping proper accounting record5 which di5c105e, with reasonable accuracy at any time, the financial position of the charity. They are a150 responsible for safeguarding the assets of the Charity and hence for taking H5Onable steps for the prevention and detection of fraud and other irregularities. Inde endent Examiner Following the retirement of Hugh Cochrane it was approved in the trustees, meeting that Chapel Road Accounting Services Ltd would act as independent examiner of the Charity for 31st December 2023 year end and going forward. This report was approved by the Trustees on Sara-Anne Grimwood
Saxmundham S orts & Recreational Club CHARITY NUMBER 287624 INDEPENDENT EXAMINER'S REPORTTO THETrUSTEES OF SAXMUNDHAM SPORTS & RECREATIONAL CLUB Forthe year ended 31 December 2025 I report on the accounts ofthe charityforthe yearended 31 December 2025. which are set outon pages 6t0 12. RESPECTIVE RESPONSIBILrriES OF TRUSTEES AND EXAMINER As the charity's trustee5 you are responsible for the prepardtion of the accounts-, you consider that the audit requirement of sertion 144121 of the Charities Act 2011 mie Act) does not apply. It is my SpOnsIbl11ty to stste, on the basis of procedures specified in the General Direction5 given by the Charity Commissioners under section 14515llb) of the Act, whether partiojlar matter5 have come to my attention. Your attention is drawn to the fart that the charity has prepared accounts in accordance wlth Accounting and Reporting by Charities: Statement of Recommended Practi applicable to charities preparing their attounts in accordance with the Financial Reporting Standard for Smaller Entities preference to the Accounting and Reporting by Charities: Statement of Recommended Prattl issued on l April 2005 which is referred to in the extant regulations but has since been withdrawn. l understand that this has been done order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporbng periods beginning on or after I January 2015. BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directions given by the Commi55ioners. An examination includes a review of the accounting records kept by the charity and a comparison of the account5 presented with those records. It also includes consideration of any unusual items or tlisclosures in the accounts, and seeking explanation5 from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently I do not expre55 an audit opinion on the view %iven by the accounts.
Saxmundham S orts & Recreational Club CHARITY NUMBER 287624 INDEPENDENT EXAMINER'S REPORTTO THETRU5TEES OFSAXMUNDHAM SPORTS & RECREATIONAL CLUB For the year ended 31 December 2025 INDEPENDENT EXAMINER'S STATEME In connertion with my examination. no matter has come to my attention- which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the Act; and to prepare accounts which accord wtth the accounting records and to comply with the accounting requirements of the Act. have not been met; or to which, in my opinion. attention should be drawn in orderto enable a proper und nding of the accounts to be reached. Rebecca Brock FMAAT ACCA CRASL Saxmundham
Saxmundham S orts & Recreational Club CHARITY NUMBER 287624 STATEMENT OF FINANCIAL AcfiviMES Forthe year ended 31 December2025 2025 2024 Note Income and endowments from Vol¥Jntary income Activities for generating funds Interest Received 22.250 69,202 3.705 71.440 3.171 Total income and endowments 74.611 95,157 Expenditure Charitable activities 75,723 81,570 Net movement in funds Balances brought forward 1,112 481,515 480,403 13,587 467,928 481,515 All of the Charwty's activities are tlassed as continuing. The Chartiy has no recognised gains or losses other than th05e shown above. The notes on pages 8 to 11 fomi part of these accounts.
Saxmundham S orts & Recreational Club CHARITY NUMBER 287624 BALANCE SHEET As of 31st December 2025 2025 2024 Fixed Assets Leasehold Improvements Sports Equipment Plant & Machinery 388.864 38.420 38.819 270,601 44.579 32.387 466.104 347.567 Current Assets Debtors Cash In Bank 27,504 174,497 202,001 5,008 132,319 137,327 Uabllrties Amounts falling due in one year -87,702 -3,379 Net current assets 114.299 133.948 Liabilitie5 Amounts falling due after one year -loo.000 Net assets 480.403 481,515 Funds Unrestricted Funds Designated- Fixed Assets Restricted Funds- Future Developments 14.299 466.104 30.000 347,567 103.948 481,515 480.403 Approved by the Board of Trustees on the IL12 and signed on its behalf by: Sara-Anne Grimwood
Saxmundham S orts & Recreational Club CHARITY NUMBER 287624 NOTES TO THE ACCOUNT For the year ended 31 December2025 ACCOUNTING PQUCIE5 Basis of preparation The financial statements have been prepared in accordance wtth Accounting and Reporting by Charties- Statement of Recommended Practice and in accordance withthe Financial Reporting Standards for Smaller Entities leffertNe January 2015} and the Charities Act 2011. Asset5 and Ilabilities are initially recognised at historical cost or transaction value unless othenNi5e stated in the relevant accounting accounting policy note. The financial statements have been prepared to give and 'true and fair, view and have departed from the Charities IAccounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view. This departu has involved following Accounting and Reporting by the Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRSSEI issued on 16 July 2014 rather than the Accounting and Reporting by Charities statement. Preparation of accounts on a going concem bas15 The assessment of the trustees is that the charity is a going concem. Incorne All incoming resources are included on the Statement of Financial Activities when the charity has sufficient certainty that receipt of the income is probable and the amount can be measured reliably. Expenditure Expenditure is recognised once there is a legal or construttive obligation to make a payment to third party. It has been classified under headings that aggregate all costs related to that category. Where costs cannot be dirertly attributed to particular headings they have been allocated on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are notes as commitment but not accrued a5 expendwture. Voluntsry Income All donated income is inclvded in income on receipt where the donor requires that the sum is to be treated as income in future accoLEnting periods.
Saxmundham S rts & Recreational Club CHARITY NUMBER 287624 NOTES TO THE ACCOUNT For the year ended 31 December 2025 Investment Income Interest received 15 included when receivable. Fixed Assets Depreciation is provided on fixed assets at rate5 calculated to write off the costs, less estimated residual value, or each asset over its expected useful life as follows:_ Sports Equipment Plant & Machinery 15% reducing balance5 15% reducing balances No depreciation is provided on freehold land and improvements as the Tru5tee5 consider that the lives of these assets are so long and the residual values so high that their depreciation is in5igntficant. Stock Stock is valued at a lower of cost and net realisable walue io
Saxmundham S Ort5 & Recreational Club CHARITY NUMBER 287624 NOTES TO THE ACCOUNT Forthe year ended 31 December 2025 2025 Total 2024 Total 2 Voluntary Income Donations Grants 22,250 22,250 3 Activities for Generating Funds Caravan & Laundry Income Memebership Funds Misc Income 67,614 1,991 1.835 71.440 64,172 2,183 2,847 69,202 4 Charltable Acttvltles Telephone Heat & Light Insurance Water, Sewage & Refuse Ground Work Wages & Pension Advertising & Webiste Repairs & Maintenan Bank Charges Depreciation Accountancy Postage & Stationary Professional Fees Miscellaneous Interest Paid Subscriptions 83 12.055 2.301 5.391 7,245 19.804 1.409 7.972 544 13.631 2.931 413 11,521 1.888 7.136 7.339 19,654 1.413 7.365 379 19,598 2,893 346 350 1,425 1.487 457 75,723 180 81,570 li
Saxmundham S orts & Recreational aub CHARITY NUMBER 287624 NOTES TO THE Accouwrs For the year ended 31 December 2025 5 Fixed Assets Leasehold Improvements Sports Plant & Equipment Machinery Totsl Cost At ljanuary 2025 AdditiorEs Disposals At 31 December 2025 270.601 118.263 68.907 621 59,313 13,283 398,821 132,168 388,864 69,528 72,596 530,989 Depreciation At l January 2025 Charge for the year Disposals At 31 December 2025 24.328 6.780 26.926 6.850 51,254 13,631 31.108 33,776 64,885 Net book Value At l January 2025 270.601 44,579 32.387 347,567 At 31 December 2025 388,864 38,420 38,819 466,104 6 Debtors Loan to Settions VAT 542 26,963 27.504 7 Creditors falling in one year Trade Creditors PAYE & NIC Pension Payable 87.239 393 70 87,702 8 Creditors falling over l year Other Loan 100.(M)O ioo,(K 12