Saxmundham Sport5 & Recreational Club CHARITY NUMBER 287624 STATEMENT OF ACCOUNTS For the year ended 31 December 2024 Saxmundham S orts & Recreational Club ESTABLISHED BY DEED CHARITY NUMBER 287 24 Registered Address.. Carlton Park Saxmundham Suffolk IP17 IAT Tru5tees'. Mark Fairweather Roger Skinner Sara-Anne Grlmwood Committee Of Management President Acting Chalrman Acting Secretary Treasurer Caravan War(len VACANT Sara-Anne Grimwood Dale Threadkell Jeremy Whately-smith Dale Threadkell J chesterfleld P White G Byiler C Page F Paul N Plrera J Whlte Rwhite D Roberts T Pite Independent Examiners: CRASL Carlton Park House Carlton Park Industrial Estate Saxmundham Suffolk IP17 2NL Saxmundharn S orts & Recreational Club CHARITY NUMBER 287624 STATEMENT OF ACCOUNTS For the ear ended 31 December 2024 INDEX PaEe TRUSTEES REPORT Ito3 INDEPENDENT EXAMINER'S REPORT 4t05 STATEMENT OF FINANCIAL AcfiviTIES BALANCE SHEET NOTES TO THE ACCOUNTS 81011 SaKn)vndham S orts & Recreational Club CHARITY NUMBER 287624 ESTABLISHED BY DEED TRUSTEE'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 The Trustee5 present their report and financial statements for the year ended 31st December 2024. tructure Governance and Mana emenl Governin Oocuments The Saxmundham Sports & Recreational Club was registered with the Charily Commissioners in September 1983 and is governed by a Constitution 3nd Rules. First adopted on the 27th July 1983 and which were subsequently revised with effect from 24th January 2005. Governance and Mana The Club 15 administered by its Trustees and the Management Committee. The Chalrmen of the sections are invited to attend quarterly management meetings. Tyustees are appointed and removed by the Club Committee, such appolntments being approved at the next Annual General Meeting and shall hold office until death, resSgnatlon or removal. The number of Trustees sh311 not be more than four and not less than two. The Club Officers of the Management Committee are elected at the Annual General Meeling, Three shall form a quorum and the Chairman shall have the riEht to a castln8 Vote at all meetings. Any vacancies occurring amongst Club Officers shall be filled by a membèr co-opted by the Club Commkttee. If any member of the Club Commlttee should be absent from three consecutive meeting5, he or she may be replaced by another member co-opted by the Committee. emen Ob ectives and Activitle5 The objects of the club are to provlde, for the benefSt of the inhabitants of Saxmundham and the neighbourhood, without distSnctlon of sex or of political, relFgious or other opinion, the advancement of education and the provlslon of facilities, in the interest of social welfare, for the recreation and lelsuie time occupation with the object of improving conditions of life for the said inhabltants. In planning our activities for the year, we kept in mind the Charity Commission's guidanc@ on public benefit at our Trustee meetings. The Club's objectives accord with this guidance. All the different sections of the Club have had successful seasons ben@fitlng both the member5 themselves and also the public profile which needs to contlnually attract new member5. Achievements and Performance The Club has had 3 difficult time as our Chairman Gorden Mèrfield had previously resigned and at the beginnlng of the year our President and Treasurer Sir Peter Batho died. Sir Peter had been the mainstsy of the Club for many years and put it on a sound financi31 footing through his Careful rnanagernent. This year the Trustees have taken on a more managerial role lo help the Club. The new Treasurer Jos Whatley-smith has proved 3 great asset and has helped with our plans to carry the Club forward with much needed Smprovements after many years of mostly maintenance. At our first meeting after the AGM It was agreed that untll the problem wlth the electriclty was solved we could not undergo further i MP Saxmundham S orts & Recreational Club CHARITY NUMBER 287624 STABLISHED BY DEED TRUSTEE'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 Achievements and Performance Continued With the huge construction of Sizewell C impactlng all inhabitants we decided to apply to Sizewell Community Fund to help with this. Member5 of the Committee gave a lot of tlme to preparing our bid but we were unsuccessful. We are looklng for a5ternative ways of funding this crucial stage in our development. There have been many 5ucce55es within our membership with most sections havlng excellent results and recrulting new members. The Caravan Park had one of the best seasons ever and this wlll help with keeping our sports affordable for all. The Trustees would like to thank all the officers of the various sections for belng so supportive through thls difficult transitional year and we feel confident that we can build a stronger robust club that benefits our members and welcome5 Ihe many newcomer5 that are moving to the area. Achlevements and Performance- Future A¢tSvltles Durlng our process for our grant application it highlighted what we need for the future of the Club and this came in stages. l. To upgrade the electrlclty to a new substatlon and release the Greencourt Pavilion from being attached to the incoming supplv. 2. To rebulld the Greencourt Pavilion and upgrade the Kellet Pavilion. 3. To increase the sports offered with new court5 and plt¢hes and therefore offer more people inclusion in our special club. Review of financial Statements The staternent of financial actlvities Shows a net surplus of £13,587.12023 £13,380) Reserves olit The Management Committee have established the policy whereby the unrestrlcted fun(ls, not committed or invested in tangible flxed assets (the Free Reserves) held by the Charity should be between 6 and 12 months of resources expended. This equates to between £15,000 and £30,OOD in general funds. At this level, the management committee feel that they would be able to continue the current activltles of the charityi in the event of a significant drop in fundin8. At a trustees, meeting on 16th March 2017, it was decided that a Future Developments Restricted Reserve should be set up and this was to be applied at the end of the calendar year 2016 and for future year5. It was decided that the remainlng Free Reserves would be1Smited lo £30,000 and all funds over that would be transferred to Future Development Restricted Reserve. Consequently at the 315t December 2024, the free reserves amount to £34,806, therefore thi5 ha5 been reduced to £30,000 arid the remaining £4,806 transferred t the Future Development Restricted ReseNe.12023 £27,146) Saxmundharn S orts & Recreational Club CHARITY NUMBER 287624 ESTABLISHED BY DEED TRUSTEE'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 Tru5tees' res onsibllltles for the financlal statement The Charity's Trustees are responsible for preparing financial statements, for each financial year. which gives a true and falr view of the Charity's incomlng resources and application of resource5 during the year and of its state of affèlrs at the end of the year. In preparing those financial 5tateFnent5 the Trustees are required to.. 11 Select suitable accountlng policies and then apply them con515tentlv. 21 Make judgement5 and estimates that are reasonable and prudent. 31 State wheiher applicable accounting standards and statements of recommended practice have been followed subject to any material departures disclosed and explained In the flnanclal statements. 41 Prepare the financial statements on the going concern basis unless It is inappropriate to presume that the Charlty wlll continue in business. The Trustees are re5pon5ible for keeping proper accountlng records which disclose, with reasonable accuracy at any lime, the financial positlc>n of the charity. They are also responsible fof safeguardlng the assets of the Charity ènd hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Inde endent Examlner Following the retirement of Hugh Cochrane it was approved in the tru5tees' meeting that Chapel Road Accounting Services Ltd would act as independent examiner of the Charity for 31st December 2023 year end and going forward. ThSs report was approved by the Trustees on ?S 4,,1 loZ- Sara-Anne Grimwood Sa mun or s & Recreational Club CHARITY NUMBER 287624 NDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF SAXMUNDHAM ARTSTATION For the year ended 31 December 2024 I report on the accounts of thÈ charity for the year ended 31 December 2024, which are set out Ovb pages 6 to 11. RESPEcfivE RESPONSIBILITIES OF TRUSTEES AND EXAMINER As the charity's trustees you are responsible for the preparation of the account5,' you consider that the audit requirement of section 144121 of the Charlties Acl 2011 (The Actl does not apply. It is my responsibility to state, on the basss of procedures speclfied In the Geneyal Directlons glven by the Charity Commlssioners under section 14515llbl of the Act, whether paiticular matters have come to my attention. Your attention is drawn to the fact that the chaiity has prepared accounts in accordance with Accounting and Reporting by Charitles: Statement of Recommended Practlce applicable to charltles preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities preference to the Accountlng and ReportinE by Charities: Statement of Recommended Practice issued on l April 2005 which is referred to in the extènt regulations but has since been withdrèwn. l understand that this has been done in order for the accounts to provide a true and fair vlew in accordance with the Generally Accepted Accounting Practlce effectlve for reporting periods beginning on or after I january 2015. BASIS OF INDEPENDENT EXAMINER'S REPORT My examlnation was carried out in accordance with the General Directions Éiven by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the account5 presented wlth those records. It also includes conslderation of any unusual items or disclosures in the accounts, and seeking explanations from you a5 trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not eXp￿$S an audlt opinlon on the vlew given by the accounts. xmundham S orts & Recreational Clu CHARITY NUMBER 287624 INDEPENDENT EXAMINER'S REPO For the year ended 31 December 2024 THE TRUSTEES OF SAXMUNDHAM ARTSTATION INDEPENDENT EXAMINER'S STATEMENT In connectlon with my examlnation, no matter has come to my attention- which gives me reasonable cause to believe thal in any materlal regPQCt the requirement5 to keep accounting records In accordance with section 130 of the Act- and to prepare account5 which accord with the accountlng records and to comply with the accountinE Yequlrements Df the Act. have not been met; or to which, In my gpinion, attention should be drawn in order to enable a proper un ccounts to be reached. Rebecca Brock FMAAT ACCA CRASL Saxmundham Saxmundham S orts & Recreational Club CHARITY NUMBER 287624 STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 December 2024 2024 2023 Income and endowments from Voluntary income Activitles for generating funds Interest Received 22.250 69,202 3,705 6,398 63,998 3,143 Total income and enduwments 95,157 73,539 Expendlture Charitable aclivities 81,570 60,159 Net movement In funcls Balances brought forward 13,587 467,928 481,515 13,380 454,548 467,928 All of the Charity's activities are classed as continuing. The Charity has no recognised galns or losses other than those shown above. The notes on pages 8 to 11 form part of thesÈ account5. Saxmundham S orts & Recrealional Club CHARITY NUMBER 287624 BALANCE SHEET As of 31st December 2024 2024 2023 Fixed Assets Leasehold Improvement5 Sports Equlpment Plant & Machinery 270,601 44,579 32,387 270,601 36,951 34,088 347,567 341,640 Current Assets Debtors Cash In Bank 5,008 132,319 137,327 542 130,972 131,514 Llabilitles Amounts falling due in one year 3,379 5,226 Net current assets 133,948 126,288 Liabllltles Amounts falling due gfter one year Net assets 481,515 467,928 Funds Unre5tritted Funds Designated- Fixed Assets Restricted Funds- Future Developments 30,000 347,567 103,948 481,515 27,146 341,640 99,142 467,928 Approved by the Board of Trustees on the and signed on its behalf by: Sara-Anne Grlmwo Saxmundham S Orts & Recreational Club CHARITY NUMBER 287624 NOTES TO THE ACCOUNT For the year ended 31 December 2024 ACCOUNTING POLICIES Basks of preparatlon The financlal statements have been prepared In accordance wlth Accounting and Reporting by Chartles.. Statement of Recommended Practice and in accordance with the Financlal Reporling Standards for Smaller Entitie5 (effective January 201513nd the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless Otherwise stated In the relevant accounting accounting policy note. The financial statements have been prepared to glve and 'true and fair, view and have departed from the Charitie5 (Accounts and Reports) Regulatlons 2008 only to the extent required to provide a 'true and falr view. This departure has involved following Accountlng and Reporting by the Charities preparing their accounts in accordance wlth the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRSSEI issued on 16 July 2014 rather than the AccoLFnting and Reporting by Charities: Statement Preparatlon of accounts on a going Concern basls The assessment of the trustees IS that the charity 15 a going concern. Income All incoming resources are included on the Statement of Flnancial Activities when the charity ha5 5ufliclent certainty that recelpt of the income is probable and the amount ca be measured reliablv. Expenditure Expenditure is recogni5ed once there is a legal or constructive obligation to make a payment to a third party. It has been classified under headings that aggregate all costs related to that category. Where c05t5 cannot be directly attributed to particular headings they have been allocated on a ba sis consistent with the use of resources. The charity is not reglstered for VAT and accordingly expenditure 15 shown gross of irrecoverable VAT. Grants offered subject to conditions which have not been met at the year end date are notes as commitment but not accrued as expenditure. Voluntary Income All donated income is included in income on receipt where the donor requires that ihe sum is to be treated as income future accounting periods. xm ndham S orts & Recreational Club CHARITY NUMBER 287624 NOTES TO THE ACCOUNT For the year ended 31 December 2024 Investment Income Interest ￿CeIVed is included when receivable. Fixed Assets Depreclation Is provided on fixed assets at rates calculated to write off the costs, less estimated residual value, or each asset over its expected useful life as follows:. Sports Equipment Plant & Machinerv 15% reducing balances 15% reducing balances No depreciation is provided on freehold land and improvements as the Trustees consi(lèr that the lives of these a55ets are 50 long and ihe residual values so high that their Stock stock is valued at a lower of cost and net realisable value Saxmundham S orts & Recreational Club CHARITY NUMBER 287624 NOTES TO THE ACCOUNT For the year ended 31 December 2024 2024 Total 202 Total 2 Voluntary Income Donatlons Grant5 22,250 5,276 1,122 5,398 22,250 3 Actlvltles for Gènerating Funds Caravan & Laundry Income Memebership Funds Misc Income 63,902 5,030 270 69,202 60,843 2,304 851 63,147 4 Charltable Activities Telephone Heat & Light Insurance Water, Sewage & Refuse Ground Work Wages & Pension Advert15ing & Weblste Cleaning Repairs & Malntenance Bank Charges Depreciation Accountancv Postage & StatiOVbary Professlonal Fees Miscellaneous Interest Paid Subscriptions 80 77 11,521 1,888 7,136 7,339 19,654 1,413 9,761 1,734 4,997 4,91JO 16,734 199 308 6,438 404 12,378 1,050 330 7,365 379 19,598 2,893 346 350 1,425 180 81,570 60,159 io xmundham S orts & RecreatlDnal Club CHARITY NUMBER 287624 NOTE5 TO THE ACCOUNTS For the year ended 31 December 2024 5 Flxèd Assets Leasehold Improvements Spclrts Plant & Equipment Machinery Total Cost At I january 2024 Additions Disposals 270,601 53,412 15,495 49,283 10,030 373,296 25,525 At 31 December2024 270,601 68,907 59,313 398,821 Depreclatlon At I january 2024 Charge for the year Disposals 16,461 7,867 15,195 11,731 31,656 19,598 At 31 December 2024 24,328 26,926 51,254 Net book Value At 31 December 2024 270,601 44,579 32,387 347,567 At l January 2024 270,601 36,951 34,088 341,640 6 Debtors Loan to Sections VAT Net Wa8es 542 4,299 157 5,008 7 Creditors falling in one year Trade Creditors Accruals PAYE & NIC Pension Payable 1.343 1,500 474 63 3,379 li