## **EASTBURY FARM SCHOOL ASSOCIATION**
**Registered Charity No: 287548**
**Trustee's Annual Report and Final Accounts for the year ended 31st August 2022**
**EASTBURY FARM SCHOOL ASSOCIATION Registered Charity No: 287548**
**Trustees' Report for the year ended 31st August 2022**
The Trustee's present their report and accounts for the year ended 31st Aug 2022
## **The address of the principal office**
Eastbury Farm School Association Bishops Avenue, Northwood, Middlesex, HA6 3DG
## **Trustees**
## **The names of all those who were the charity's trustees on the date the report was approved**
Miss Ormonde Aiman Poptani Emma Russell Abbie Mceneaney Angelina Simanskien Daisy Jones Marie Basset Rupali Shah Snehal Patel Amy Sarchett Waller
## **The names of any other person who served as a charity trustee in the financial year in**
Rebecca Workman Sarah Rowe Tiffany Annan Ella Deanus
The trustees have served on the committee throughout the year. Appointment of trustees is governed by the Constitution. The Board of Trustees is authorised to appoint new trustees to fill vacancies arising through resignation of an existing trustee.
Any person interested in becoming a trustee of the charity must be nominated by a current trustee and then elected to the committee by first and second vote.
## **Investment powers**
The Constitution authorises the trustees to make and hold investments using the general funds of the charity but no such investments are presently held and none are expected to be held in the foreseeable future.
## **Constitution, objects and policies**
The Association is governed by its Constitution and its objects are to advance the education of the pupils of Eastbury Farm School by providing and assisting in the provision of facilities for education in the school and in so doing foster more extended relationships between the staff and parents (or guardians) and encourage all parents (or guardians) to participate in some way in the activities of the Association. The trustees delegate the day to day responsibility for fund-raising activities to the committee.
## **Development, activities and achievements**
The trustees consider the performance of the Association this year to be satisfactory, having continued to support the school's resources and activities .
During the year a total of £27,695.22 was agreed, by the charity, to be donated to the school.
The Association would not be able to provide the resources and activities for the school without the continued support of parents and staff who give their services voluntarily.
## **Financial review**
The surplus or deficit for the year is as set out in the attached financial statements and arises from voluntary fund-raising and donations of materials, raffle prizes, monetary donations and payments Deed of Covenant and Gift Aid.d
## **Future developments**
The Trustee's look forward to another successful year of fundraising for ongoing support and other assistance that is discussed by the trustee's and teacher's in the coming year.
**EASTBURY FARM SCHOOL ASSOCIATION Registered Charity No: 287548**
**Trustees' Report for the year ended 31st August 2022**
## **Statement of trustees' responsibilities**
The trustees are required under the Constitution to prepare financial statements for the financial year which give a true and fair view of the state of the affairs of the charity and of its results for that period. In preparing those financial statements the trustees are required to:
- (a) select appropriate accounting policies and apply them consistently;
- (b) make judgements and estimates that are reasonable and prudent;
- (c) prepare the financial statements on a going concern basis unless it is appropriate to assume that the charity will not continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Audit of accounts**
The charity is classified under rules set out by the Charities Commission as a small fund and is therefore exempt from a qualified audit. At the AGM on 25th September 1997 the 'Terms of Reference' were amended to allow for the accounts to be inspected by a suitably experienced examiner.
The report was approved by the Trustees and signed on its behalf by:
12.06.2023
**Aiman Poptani** Dated : **Chairman**
**Statement of Financial Activities**
## **EASTBURY FARM SCHOOL ASSOCIATION**
## **For the year ended 31st August 2022**
|**Incoming resources**
Note
Covenanted income
Donations from parents
Easyfundraising
Amazon
Refunds
Fund-raising ventures net of expenses
p5
Gift Aid
**Total incoming resources**
**Resources expended**
**Direct charitable**
School equipment and activities
p6
**Other expenditure**
Management and Administration of the Association
Other donations
**Total expenditure**
**Net movement in funds for the year**
**Total funds brought forward**
**Total funds carried forward**|Note|2021/2022
4,325.94
6,508.03
66.02
68.14
54.37
15,633.43
350.00
27,005.93
27,695.22
836.06
1,921.29
30,452.57
-3446.64
18,109.37
14,662.73|2020/2021
5,356.00
3,780.00
18.00
101.00
8,537.00
1,583.00
19,375.00
15,000.00
888.00
15,888.00
3,487.00
10,020.00
13,507.00|2019/2020
5,655.00
2,015.00
174.00
31.00
450.00
12,508.00|
|---|---|---|---|---|
|||||20,833.00|
|||||14,016.00
110.00|
|||||14,126.00|
|||||6,707.00
6,097.00|
|||||12,804.00|
There were no recognised gains or losses for the year other than those included in the Statement of Financial Activities.
The notes on pages 5 to 6 form part of these accounts.
**EASTBURY FARM SCHOOL ASSOCIATION**
**Balance Sheet as at 31st August 2022**
|2021/22
2020/21
**Current Assets**
Stock of uniforms for re-sale
2,433.60
1,517.00
Debtors and prepayments
2,720.00
Cash at bank and in hand
9,509.13
4,390.00
14,662.73
5,907.00
**Current Liabilities**
Creditor payable within one year
-
-
Net Current Assets
14,662.73
5,907.00
**Capital**
Unrestricted funds
14,662.73
5,907.00
14,662.73
5,907.00
Approved by the Trustees on the 19th June 2022 and signed on their behalf by:
**Aiman Poptani**
**Chairman**|2019/20
2,794.00
10,009.00|
|---|---|
||12,803.00|
||-|
||12,803.00|
||12,803.00|
||12,803.00|
|||
The notes on pages 5 to 6 form part of these accounts.
**EASTBURY FARM SCHOOL ASSOCIATION**
**For the year ended 31st August 2022**
## **1 Accounting policies**
## **a) Basis of preparation of the accounts**
The accounts are prepared under the historical cost convention and include the results of the association's operations which are described in the trustees' report and all of which are continuing.
The accounts have been prepared in accordance with the Statement of Recommended Practice for charity accounts.
The charity has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cashflow statement on the grounds that it qualifies as a small charity.
## **b) Income**
Voluntary income and donations are accounted for as received by the association. The income from fund-raising ventures is shown gross, with the associated costs included in fund-raising costs.
## **c) Value added tax**
Value added tax is not recoverable by the charity and as such is included in the relevant costs in the statement of financial activities.
## **d) Fund-raising costs**
Fund-raising expenditure comprises costs incurred in the staging of fund-raising events.
## **e) Management and administration expenditure**
Expenditure on the management and administration of the charity includes all expenditure not directly related to the charitable activity of fund-raising ventures.
|**2 Fund-raising income and costs**
Easy Fundraising
Christmas Fair
Cake sales
Christmas Cards
Mother's Day Flowers
New uniform sales (net)
Fireworks
Film Shows
Productions refreshments
Spooky Dress Up
October Half Term Run
Santa Dash
Calendars
Easter Hat/Dress Down
Inflatable 5K
Spooky Cream Sales
Santa Hat Donation
Dico
Family Evening
Quiz Night
Valentine's Day Cake Sale|**2021/2022**
6,650.00
286.90
157.00
311.50
3,276.02
201.00
553.00
803.00
2,252.70
877.88
264.43
15,633.43|**2020/2021**
18.00
2,233.00
604.00
1,261.00
567.00
665.00
852.00
534.00
472.00
854.00
195.00
282.00
8,537.00|**2019/2020**
44.00
7,206.00
368.00
555.00
222.00
630.00
2,772.00
410.00
345.00|
|---|---|---|---|
||||12,552.00|
**EASTBURY FARM SCHOOL ASSOCIATION**
**For the year ended 31st August 2022**
|2021/22
2020/21
**3 Administration expenditure**
Parentkind (PTA Insurance)
116.00
111.00
Curry's
200.00
Lego Gift Card
40.00
Amazon
100.00
Halloween Chocolates
22.00
Lotto License
20.00
20.00
Christmas Gifts/Chocolates
171.00
Etsy Frame
42.00
Iceland Lollies
96.00
Easter Chocolates
98.79
44.00
TENs License
63.00
Zettle Card Payment Services
176.40
BBQ
128.95
Coffee Morning
59.99
Misc.
172.93
42.00
836.06
888.00
**4 Direct charitable expenditure**
EYFS classroom resources
Christmas Play
New classroom chairs
STEM Room
11,185.27
Laptops and Books
16,509.95
New light and sound system in hall
Library
15,000.00
27,695.22
15,000.00
**5 The net movement in funds for the year is stated after charging**
Trustees' remuneration
-
-
Trustees' expenses reimbursed
-
-
Independent examiner's remuneration
-
-
-
-|2019/20
110.00|
|---|---|
||110.00|
||300.00
395.00
6,772.00
6,548.00|
||14,015.00|
||-
-
-|
||-|