FIUENDS OF EAST SURREY HOSPITAL ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 FRIENDS OF EAST SURREY HOSPITAL INDEX SIGNIFICANT tNFORMATION............ .... . . .. REPORT OF THE TRUSTEES ................................ . . INDEPENDENT EXAMINERS REPORT.................... STATEMENT OF FINANCIAL ACTIVITIES..... BALANCE SHEET.......................................... ..... .. . . . . NOTES TO THEACCOUNTS...................... .10-13 FRIENDS OF EAST SURREY HOSPITAL SIGNIFICANT INFORMATION Regt$tered Charity Number 287535 Trustees Under their Constitution the activities of the Friends are coordinated by a Comn]ittee of Truslees whose powers and responsibilities are defined in the Governing Document. The Trustees also decide on the general policy to be adopted in the pursuance of the objectives of the Friends. Th¢ Committee of Trustees dwing th¢ financial year being rewrted on is set out below. COMMI￿EE OF TRUSTEES 2024 Mrs Jo Sadler Mrs Sue Brankin Mrs Tarn Shannon Chair Hon. Treasurer Hon. Secretary Ms Sere Davoudi Mr Roy Davies Ms Denise Moseling Ms Lisa Perowne Ms A Rainbird MTS Jackie Redman Mrs Sue Woodall appointed at AGM 3 .9.24 st(K)d down at AGM 3.9.24 The Chief Executive of East Su￿tY Healthcare NHS Trust also attends meetings by invitation. Princi al Addre5S: East SuTrey Hospital Canada Avenue Redhill, Surrey RHI 5RH Solieitor5: 'TWM 45 West Streel Reiga Surr¢y RH2 7FN Bankers: National Westminster Bat]k 39 High Street Redhill, Surrey RHI IQN Inde endent Examiner: David Wheeler FCCA Cheeld Wheeler and Co. Chartered Certified Accountants Re(Ihill Chambers 2d High Str¢¢t Redhill Surrey . RHI IRJ FIUENDS OF EAST SURREY HOSPIT AL REPORT OF THE TRUSTEES The Trustees present their report and the financial slatements for the year ended 31, December 2024 under the Charities Act 2011 and confirni that they comply with their Constitution and the Charities SORP applicable to charities preparing iheir accounts in accordance with Financial Reporting Standard applicable in thc UK (FRSI 02). STRUCTURE GOVERNANCE AND MAI¥AGEMENr R¢glstration Th¢ Friends of East Surrey Hospitsl are registered under the Charities Act 1960 and are affiliated to the National Association of Leagues of Hospita] Friends. now known a5 "Attend" Their rcgister¢d Charity number is 287535. Governing Document The Friends are governed by a written constitution which sets out the rules and objectives under which they may operate. This was adopt¢d in March 1983 and approved by the Charity Commissioiiers in July 1983. There have been four amendments which have been notified to and approved by the Charity Commissioners. Governing Body TTUSt¢¢s are elected at the Friends, Annual Genernl Meeting. CaTeful consideration is given to the appointment of Trustees and individuals are approached where there is a need for a particular skill. All areas of responsibility are adequately covered by the existing Committee of Trustees. ElectlOD and Iraining of Trustees There are nine Trustees of the Charity, all of whom are ¢l¢¢ted by the membership of the Friends. The ballot lakes place at the Charity's Annual General Meeting, which is held in September each year. Trustees are well briefed about the procedures and policies of the Friends of East Surrey Hospital. Additionally, each Trustee is issued with a copy of th¢ booklel "The essential trustee.. what you need to know. what you need to do" CC3, published by the Charity Commission, to provide a source of pemianent reference. Trustees are also encouraged io attend external training ¢ours¢s. where ihis is considered appmpriate. Organisational Management The Trustees, who meet six times per year. are legally responsible for the overall management and control of the Friends of the East Surr¢y Hospital. The Trustees detennine the strategic policy of the Friends and regularly review its operations. Risk Management The Trustees are responsible for the risk faced by Friends, their Members and Shop Helpers. Risks ure idenlified, assessed ai)d coiitrols applied tI￿OUghoUt the year. The Trustees regularly carry out a review of the Risk Analysis of the Friends, activities. so that preventative measures can be taken to minimise any area of risk to the Charity's customers or to the Shop Helpers that are identified in this review. FRIENDS OF EAST SURREY HOSPITAL REPORT OF THE TRUSTEES eolltinued CHARITABLE OBJECTS, AIMS AND OBJECTIVES Objects The Friends are governed by a written constitution, which sets out the rules and objectives under which they may operate. Its charitable objectives are to supplement the service provided by East SU￿eY Hospilal with monetary grants foi the benefit of patients. staff and visitors. Aims The Friends, aim is to assist in promoting th¢ health, comfort and welfaTe of the patients. their visitors and the staff of the East Surrey Hospital. by the provision of equipment, medical and otherwise, and amenities, by rluming a Coffee Shop in the Hospital and generally by supporting th¢ charitable work of the Hospital. Objeetives and activities for the public benefit Th¢ Trustees, objectives for the year were.. - (i) {ii) Fundraising to enable the purchase of equipment and amenities for the Hospital To ensure the smooth running of the Charity's Coffee Shop. in order to provide an etTicient service to the Hospital's community makl'ng available refreshments, reading matter and other useful items. to raise funds to support ihe Hospital. (iii) To recruit sufficient volunteers, in order *) ensure thal the Friends, Shop is adequately staffed during their opening tim¢s (iv) To continue ts) support the charitable work of the Hospital The trustees confirni that they have referred to the Charity Commission's guidance on public benefit when reviewing the Tn￿t'S aims and obj¢ctiv¢s. and in planning future activities. Powers Und¢r the telln5 of the governing document. any monies and property of the Friends, not immediately required for the pU￿oseS of the Friends, may be held or vested in such persons as the Committee may from time to time detennine. Grant making policy The Trustees consider the approval of grants at their Committee Meetings following the receipt of their application fom], countersigned by the duly appointed Hospital executives, in respect of submission5 to the Charity. Grants are made to further the aims of the Friends, to purchase equipment and amenitie5. The Friends, do Thot support staffing costs or maintenance costs of equipm¢nt and amenities for the Hospital. Volunl¢¢rs The Trustees of the Friends are extremely grateful to the Cliarity's Shop Helpers and Volunteers for their unstinting efforts. They give freely of their lime in support of our obj¢¢tives and are involved in a wide sphere of activities in operating the shop, fundraising and administration. To calculate a monetary value of their activities would not be practical. FRIENDS OF EAST SURREY HOSPITAL RIPORT or T14E TRUSTEES continucd REVIEW OF ACHIEVEMENTS AND PERFORMANCE FOR THE YEAR Organisatiollal performance The shop generated takings of £186,614 (2023.. £51,155) and generated an operating profit of £70,281 for the year (2023.. £24,513). FINANCIAL REVIEW AND RESULTS FOR THE YEAR This is the first full year of trading since our closure due to covid 19, the trustees are pleased to report a profit of £81,01 l. This included the generous donation of £25.000 and associated gift ai which was for use in the refurbishment of the shop carried out in February 2025. Income for the year totalled £110,257 (2023.. £43,598) including £70,281 (2023.. £24,513) from running the shop and donations, legacies and gift aid of £37.124 (2023- £17,870). (irants to the hospital tolalled £19,317 (2023.. £3,918). The total results for the year were net income of £81,011 (2023- £29,509). The reserves to carry fonvard are £258,799 (2023: £177,788). They will be used to fund further needs of the hospital, its staff and patients as required. GRANTS MADE TO THE HOSPITAL During the year the trnstees approved grants totaling £27,713, although not all of these were paid out in 2024. For the f115t time we ensured that all patients in hospital on Christmas day received a gift from the Friends. We encourage the staff of the hospital to submit grants for equipment or other items that are reqiured to improve the well being of staff, patients and visitors to the hospital RESERVES POLICY General reserves Reserv¢s are built up in order to purchase expensive items of equipment every few years. Bank and Cash Reserves As recommended by guidan¢¢ from the Charity Cotnrnission, a cash balance is maintained in the Friends, current bank account to cov¢r the necessity for making alternative arrangements, in the event of any current supplier failing to continue providing an existing service. FRIENDS OF EAST SURREY HOSPITAL REPORT OF THE TRUSTEES continued CHAIRS REPORT 2024 Saw further improvements to the East Entrance Shop. We regained our storeroom, increased our opening hours and reopened on Saturdays. Our range of goods was extended back to our original pre-covid offering with the reintroduction of newspapers, greetings cards and, by September, sandwiches. We received a generous offer of a donation to refurbish the shop and we were able to engage the services of Catersales Ltd to r¢design it to I￿proVe customer accessibility. curb appeal and customer flow. With the shop redevelopment cornplete, we believe we have the correct range of goods, shop layout and equipment required to allow us to keep up with the continued increase in sales we have had since the refi￿bISh￿¢nt. The Trustees will now focus on building relationships with key stakeholders and improving our visibility within the hospilal with the dual aims of: increasing our sales and funds Increasing grant requests and donations to the hospital In 2025 We opened the shop on Sundays. Whilst appreciated by the customers who us¢d it. the increased strain on the rot4 volunteers and shop management team did not justify the additional income it generated. Throughout 2026, the T￿Slee$ will continue to recruit new volunteers to strengthen the rota Monday to Saturday. Working in the shop, I know what a rewarding experience it is and see firsthand, the wondeTful rapport between our volunteers and customers. This was a challenging year for our shop volunteers with changes to equipmenL layout hours and processes. I'm incredibly grateful to them all for their dedication, patiente and support. This year, it's been wonderful to enjoy time with them, away from the busy shop enviromn¢nt. at the coff¢¢ mornings and garden party kindly arranged by Tarn Shannon. We will continue to hold th¢s¢ socials regularly in th¢ futur¢. My thanks go to Satinder Madan who has stepped in to help witb the rota, to the Estates team for their patience and help throughout our refit. To the Trust's outgoing Chief Executive, Angela Stevenson and Chief Finance Officer. Paul Simpson, we wish them well in their retirement and we look forwaTd to meeting with the new Chief Executive, Andrew Hin¢s, in October and working with him in the years ahead. Finally, it is my pleasant duty to thank the Trust¢es rnost sillcerely for their many hours of good worL advice and support throughout the year. Most especially, we must thank Jacki¢ Redman who is standing down as a Trustee after 21 years on the Board. Up until our Covid closure Jackie managed the volunteers, recruiting and training the team as well as producing ajl the rotas. Jackie's guidance was invaluable throughout the various stages of reopening and we are delighted that she will continue to volunteer in tILe shop. FRIENDS OF EAST SURREY HOSPITAL REPORT OF THE TRUSTEES continued INDEPENDENT EXAMINER A proposal for the reappointrnent of th¢ independent examiner, David Wheeler of Ch¢eld Wheeler & Co, who is willing to continue in officc, will be proposed at the Fri¢nds' Annual General Meeting. TRUSTEES RESPONSIBILITJES IN RELATION TO THE FINANCIAL STATEMENTS The Trustees are responsibltt for prepuririg Ili¢ Trustees. Ailliual Repoit ￿ld tlie financial 5tatemcnts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Lienerally Accepted Accounting Praclice). The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing thes¢ financial statements. the Trustees ar¢ required to: select suitable accounting policies and then apply them consistently- observe the methods and principles in the Charities SORP. make judgments and estin￿te5 that are r¢asonable and prudent; slate whether applicabl¢ accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; pr￿are the financial ststements on the going conLern basis unless it is inappropriate lo presurne that the charity will continue in operation. The Trustee5 are responsible for keeping proper accounting records that disclose wilh reasonable a¢¢uracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. the Charity (Accounts and Reports) Regu]ations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ?•¥( and signed on their behalf by Approved by the Trustees on Mrs J Sadler (Chair) FRIENDS OF EAST SURREY HOSPIT AL INDEPEIYDENT EXAMLNER'S REPORT TO THE TRUSTEES OF FIUENDS OF EAST SURREY HOSPITAL I report to the charity trustees on my examination of the accounts of Friends of East Surrey Hospital for the year ended 31. December 2024. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the pr¢paration of the accounts in accordance with the requirements of the Chartties Act 2011 ('the Act.). I report in ￿Spect of my examination of the Trust's accounts wried out under section 145 of the 2011 Act and in carrying out my ￿aIn]natiOn I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Indepcndent examiner's statement I have completed my examination. I confim that no material matters have come to my attention in connection with the examination giving me cause to believe that in any mai¢rial r¢sp¢ct: accounting records weTe not kept in respect of the Trust as required by sectton 130 of the Act. or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the applicable requirements concerning the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that th¢ accounts giv¢ a 'true and fair view which is not a ll￿tter considered as part of an independent exarnination. I have no concerns and have come across no other matters in connection with the exiunination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Wheeler FCCA- Independent Examiner Cheeld Wh¢¢ler & Co. Chartered Certified Accountants Redhill Chambers 2d High Street Redhill Surrey RHI IRJ Date.. FRIENDS OF EAST SURREY HOSPITAL STATEMENT OF FINANCIAI. ACTIVTTTES FOR THE YEAR ENDED 31 DECEMBER 2024 Notes UDrestrieted Fuod$ Restricted Funds 2024 Totals 2023 Totals GENERAL FUND INCOME Donations and legacies Trading activit1¢5.' profit Investment income Other Totsl income 5,874 70,281 2,473 379 79,007 31.250 37.124 70281 2,473 379 110257 17,870 24,513 1,215 31,250 43.)98 EXPENDrfuRE Charitable ¢xp¢nditure Management and administration Gov¢rnattce Total expenditure for the year 19,317 7,305 1.500 26,049 19,317 8,429 1.500 29,246 3,918 8,897 1,274 14.089 1,124 Net movemellt in funds 50,885 30.126 81,011 29.509 RECOP4CILIATION OF FUNDS GENERAL FUND brougbt forward GENERAL FUND carried fonyard 177.788 228,673 177.788 ?58.799 148 279 £177,788 30.126 The notes on pages 10 to 13 fomi an integral part of these accounts FIUENDS OF F.AgT SURREY HOSPITAL BALANCE SHEET AS AT 31 DECEMBER 2024 otes 2024 2023 FIXED ASSETS Tan8ibl¢ asset5 26259 CURREY4T ASSETS Stocks Debtors Cash at bank and in hand 7,569 2,954 223,517 3,739 438 176,446 io TOTAL CURRENT ASSETS 234.040 180,623 CURRENT LIABILJTIES Creditora: amounts falling due within one year 1,500 2.835 NET CURRENf ASSETS 232.540 177,788 TOTAL NET ASSETS £258,799 177,788 REPRESENTED BY: Unrestricted fund - general Restricted fund- TOTAL CIIARrrY FUNDS 228,673 177.788 30.126 £258,799 £177,788 Approved by the Trustees and signed on their behalf by: . (Trustee) . (Trustee) Mrs J Sadler S Brankin Date: Jr*>< The notes on pages 10 to 13 fom an integral part of these accounts 10 FRIENDS OF EAST SURREY HOSPITAL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 ACCOu￿[NG POLICIEI S Basis of A¢¢ounting The accounts have been prepared in accordance with ihe StateTnent of Recommended Practice.. Accounting and Reporting by Ch