# **SHREE VISHWAKARMA ASSOCIATION OF UNITED KINGDOM Charity No: 287416** **TRUSTEES ANNUAL REPORT AND RECEIPTS** **AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023** 1 ## **Reference and Administrative Information** |Charity Name:|Shree Vishwakarma Association of United Kingdom| |---|---| |Charity Registration Number:|287416| |Communication Address|P O Box 511| ||Perivale| ||Middlesex| ||UB5 9GJ| |Board of Holding Trustees|Mr Linay Khambhaita| ||Mr Dharmesh Patadia| ||Mr Dilip Gajjar| ||Mr Lalji Dudhia| |Principal Office-bearers|| |President|Miss Jayna Vadgama| |Secretary|Mr Paarik Bharadia| |Holding Treasurer|Mr Amit Ambasna| |Independent Examiner|ARKCO Accountants Ltd| ||Chartered Certified Accountants| ||9 Manor Road| ||London| ||N22 8YJ| 2 ## **Trustees’ Annual Report Year ended 31 December 2023** ## **Governance, Management & Structure** ## **Governing Document** Shree Vishwakarma Association of UK was registered as a charity with the Charity Commission on 18 July 1983 under charity number 287416. It is governed by its constitution document adopted 26 June 1983 and subsequent amendments. It operates in London. ## **Recruitment and Appointment of Trustees** In selecting the Trustees, the Association seeks to identify people who have got special skills and or are willing to dedicate their precious time for the benefit of the community. There is no formal training given to the new Trustees but ample guidance and support is provided. The office bearers and committee members are elected at the Annual General Meeting by a simple majority and hold office for a term of three consecutive years and thereafter are subject to re-election. They are supported by a board of holding trustees comprising of up to four holding trustees who are also elected at the Annual General Meeting. The Board of Holding Trustees are there to guide, support and provide their experience to the Trustees and resolve any disputes, if any. All Trustees give their time voluntary and received no remuneration or other benefits. ## **Organisational Structure** The charity is managed by an elected executive committee, comprising the three principal office bearers and four committee members. The executive committee manage all day-to-day matters together with leading events and activities for the charity. The executive committee and trustees meet together as a body monthly, and are responsible for all decisions taken in relation to running and managing the activities provided by the charity. There is also a formal board of holding trustees who have previously served the association to provide guidance and support to the executive committee. The UK Charity Commission recognises all executive committee members and the formal board of holding trustees as trustees in the eyes of UK charity law. Annual budgets and event budgets are prepared. After every event, the Treasurer will present a report explaining the variance between the budget and actual event costs. The Charity is open to the usual financial risks of any organisation and has introduced controls to minimise these risks, such as two signatures being required for payments from bank account. In addition, the accounts are regularly explained to members of the Charity and are open for member's inspection at any time. The Charity is satisfied that systems are in place to mitigate exposure to the major risks which have been so identified and reviewed. Where necessary sub-committees are formed to provide targeted resources to an activity or event. Currently there is an events sub-committee to organise the majority of events and activities, who will undertake budgeting, planning and organising of events and report to the executive committee. The previously formed building committee has been disbanded and will be reviewed should the opportunity arise in future to purchase a centre for the charity or an investment property. 3 ## **Objectives and activities** The preservation of Hindu cultural values and knowledge within the Suthar community and wider communities as well as supporting other charitable causes. The aim is to bring all the members of the Hindu Community together in a humble and peaceful environment so as to promote the values of co-existence without the need for total integration or assimilation and to have respect for Hindu heritage. In setting out the objectives and planning the activities, the Trustees' have given careful consideration to complying with the duty in section 4 of the Charities Act 2011 to have regard to the public benefit guidance published by the Charity Commission. With public benefit in mind the Charity provides appropriate communal facilities for recreational, social, education and cultural activities as well as meetings, so as to further the welfare within the association. ## **Achievements and Performance** During the year the charity undertook some key events such as Vishwakarma Jayanti, Hanuman Jayanti, Navratri and Diwali. All these events were cultural events that enhanced the views and beliefs of our youths and the elderly members of our community and also teaches the value of togetherness and harmony within the community and at large. At these events, sermons were sang out and educational talks were held for the benefit of the community members. ## **Financial Review** The charity's cash at bank balance as at 31 December 2023 stood at £152,977. The net decrease in cash during the year was £8852 mainly due to increase in expenses relating to the function hall.The trustees have reviewed this position and are confident that going forward this will be better managed. ## **Reserves Policy** Unrestricted Funds are required: a) To provide funds which can be designated to specific projects at short notice; b) To cover fluctuations in income and unplanned expenditure. The Trustees consider it prudent that unrestricted reserves should be sufficient: a) To avoid the necessity of realising fixed assets held for the Charity's use; b) To cover one year's direct charitable expenditure. As at 31st December 2023, unrestricted funds stood at £24,853 (2022: £36,207). The level of reserves is monitored and reviewed by the Trustees once a year. The Charity also held £128,125 of restricted funds which have been provided for the purposes specified in Note 2. Approved by the Trustees and signed on their behalf, **----- Start of picture text -----**
..............................................
**----- End of picture text -----**
**Jayna Vadgama President** **.............................................. Amit Ambasna Holding Treasurer** **Date …………………………..** 15 October 2024 4 **----- Start of picture text -----**
Shree Vishwakarma Association of United Kingdom 287416
Receipts and payments accounts CC16a
For the period 1/1/2023 To 31/12/2023
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
General donations 8,003 - - 8,003 5,422
Gift aid receipt - - - - 1,590
Aarti collections 995 - - 995 1,877
Raffle collections 1,275 - - 1,275 -
Membership income 3,040 - - 3,040 2,992
Gate collections 10,150 - - 10,150 5,478
Yoga Class fees 273 - - 273 1,370
Other events and shows - - - - -
Sundry income 64 - - 64 210
Table Tennis fees 75 - - 75 -
Sponsorship income 110 - - 110 -
Contribution income 4,266 - - 4,266 -
Sub total (Gross income for 28,251 - - 28,251 18,938
AR)
A2 Asset and investment sales,
Flat rental income - 9,600 - 9,600 9,600
Function Hall Donations - 4,339 - 4,339 6,560
Function Hall Hire income - 19,950 - 19,950 14,598
Function Hall Refundable deposits - 1,200 - 1,200 -
Interest Income 195 1,104 - 1,299 131
Misc. income - - - - 210
Property donations - - - - 44
Sub total 195 36,193 - 36,389 31,143
Total receipts 28,446 36,193 - 64,640 50,081
A3 Payments
Hall hire & security 8,715 - - 8,715 6,156
Food and refreshments 8,374 - - 8,374 4,564
Gift, raffle and trophy 889 - - 889 -
Printing, postage and post box 1,193 - - 1,193 1,230
Charity Insurance 904 - - 904 1,015
Donations given - - - - -
Music band and entertainment 9,920 - - 9,920 7,650
Other events costs - - - - 87
Website & IT Software costs 343 - - 343 380
Decorations and banners 560 - - 560 25
Paypal / Event charges 739 - - 739 144
Yoga trainer costs 613 - - 613 1,190
Repairs - - - - -
Sundry Expenses 241 - - 241 524
Membership software and card costs 540 - - 540 -
Asset purchases - - - - 1,225
Refundable deposits - - - - -
Sub total [ 33,029 ] - - 33,029 24,190
A4 Asset and investment
purchases,
YHC Flat expenses - 1,771 - 1,771 1,655
Function Hall - Asset purchase - 1,792 1,792 -
Function Hall - Caretaker - 836 - 836 -
Function Hall - Cleaning and hygiene - 2,585 - 2,585 1,607
Function Hall - Electric and heating - 4,049 - 4,049 3,511
Function Hall - Health & Safety - 8,848 8,848 -
Function Hall - Building insurance - - - - 1,849
Function Hall - Legal costs - - 83 - - 83 -
Function Hall - PayPal fees - 315 - 315 42
Function Hall - Printing and stationary - - - - -
Function Hall - Rates - 2,662 2,662 -
Function Hall - Rent - 15,000 - 15,000 12,500
maintenance - 2,569 - 2,569 989
Function Hall - Telephone and internet - 118 - 118 354
Sub total [ - ] 40,463 - 40,463 22,507
Total payments 33,029 40,463 - 73,491 46,697
Net of receipts/(payments) - 4,582 - 4,269 - - 8,852 3,384
A5 Transfers between funds - 6,772 6,772 - - -
A6 Cash funds last year end 36,207 125,622 - 161,829 158,445
Cash funds this year end 24,853 128,125 - 152,977 161,829
**----- End of picture text -----**
5 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B4 Assets retained for the**
**charity’s own use**
**B2 Other monetary assets**
**B5 Liabilities**
**B3 Investment assets**|(agree balances with receipts and payments
account(s))
**Details**
**Details**
Cash at bank and in hand
**_Total cash funds_**
**Details**
Investment Property
Function Hall rent deposit
**Signature**
**Details**
**Details**|**Unrestricted**
**funds**
**to nearest £**
**24,853**
**-**
**-**|**Restricted**
**funds**
**to nearest £**
**128,125**
**-**
**-**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |||**24,853**|**128,125**|**-**| |||OK|OK|OK| 6 ## **Shree Vishwakarma Association of United Kingdom** ## **Notes to the Accounts** ## **1. Trustee Remuneration and Related Party Transactions** No trustee received any remuneration or reimbursement of expenses during the year. No trustee or a person related to a trustee had any personal interest in any contract or transaction entered into by the charity during the year. ## **2. Purposes of funds** ## Purposes of Restricted Funds "Centre for Art and Recreation for All " (CARE 4 ALL) This fund, which commenced on 15th August 1989, is specifically set-up to accumulate funds to acquire a Community Centre, a place where the Association's activities can be held. All income designated for this fund is credited to the fund. In the year 2021, the Charity signed a 10 year rental lease agreement for the Function Hall. In the years 2021 to 2023, payments relating to the Function Hall (restricted funds) were made from the unrestricted bank account. The Trustees have a record of these payments and will reimburse the funds back into the unrestricted bank account in due course. "Vishwakarma Satsang Mandal Fund" Included under restricted funds is an amount of £29,057 relating to Satsang Mandal. 7 Independent Examiller's Report to the Trustees of Shree Vishwak¥Jrnia Association of United Klllgdom-charity Number 287416. I rryon io the tru5tee5 on tny examination of the acci￿ts of tbe alx>v¢ Chan'ty (- tbt trusi'} for the yeat endd 31 Decetnbvr 2023 set out on pa8es 2 to 7. R£iponslblUdeJ and bA$ls of report A5 the tharity tru5ttts ofthe Trusij you are r¢5ponsible for the preparatioll of th¢ aGcouDts ia acconlance with the requiretwits of the Charitie5 Act 2011 I'lhe Act.). I report in ￿SpeCt of my examination of th¢ Ttust's accounts arried out un(kT section 145 of the 201 l Art 8Dd JD Ca￿Lll8 Out my exatijitiati￿ I hRv¢ followed tbe app]icable Directions sivctt by the Charity Commission under scctiott 145151(bl of th¢ Act. IDd¢pelldent exAmlner's st*teJttent I bave ¢0￿￿1¢t¢d my ¢xamJnation. I confirm that tLO matt¢r5 have come to my attetttion iti ¢{>nn¢¢tion with th¢ ¢x4millatson which gives Gaus¢ to bclicve that in. any ll￿terial respect.. . a¢countin8 records wer¢ notk¢pt in &c¢ordance wÈth ￿tio0 130 tsf th¢ Charitie5 Act. or • the actounts do not accord with the 8¢toutttiti8r#￿d8. I bèv¢ no roll¢erns and have come Acros$ oth¢r m&tt¢r5 in conneetson with the exaTDiDation to which att¢D¢ioD shouidbe dra￿￿ it) ord¢r to euablc a proper undetstathng of the ￿COU￿tr tt> b¢ r¢hGb¢ NaTtL¢: Mr Kirti Haria Me]nber of .. ACCA Athtress: 9 Manor ROS￿ [￿jd￿n, N22 8YJ Da 1611012024