REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31st March 2024
Group headquarters address: Mill Lane, Great Dunmow, Essex. CM6 1BG
Group Registration number with the Scout Association: 3102 Charity Registration number: 287412
1st DUNMOW SCOUT GROUP
Report and accounts for the year ended 31st March 2024
TRUSTEES AND COMMITTEES
Appointment Name Group Trustees Chairperson Liz Overs Treasurer Sara Harrison Secretary Laura West GSL Jackie Martin Rodney Martin
Management Committee
Beaver Leader (Farthingwood) Tom Prowse Beaver Leader (Fern Hollow) Harriett Overs Cub Leader (Panthers) Mike East Cub Leader (Tigers) Veronica Geldard Scout Leader Graeme Read BANKERS: TSB CONTACT NAME AND ADDRESS: Mrs Jackie Martin - Group Scout Leader 57 Springfield DUNMOW CM6 1BS
1st DUNMOW SCOUT GROUP
Trustees Annual Report for the year ended 31 March 2024
The Group had the following membership at 31st March 2024
BEAVERS 2 colonies 31 members CUBS - 2 Packs 57 members SCOUTS - 1 Troop 21 members LEADERS AND ASSISTANTS 33 adults ADMINISTRATION 3adults
TOTAL MEMBERSHIP
145
The group governing documents are those of the Scout Association:
They consist of a Royal Charter, which in turn gives authority to the by laws of the Association and the Policy Organisation and Rules of The Scout Association.
Scouting Trustees and Management Committees are appointed in accordance
with the Policy Organisation and Rules of the Scout Association
The Group land and buildings and other major assets are held by Custodian Trustees,
for the use of Scouting in Dunmow in accordance with a Trust Document of 1937 .
The objectives of the Group are as a unit of the Association:
The Aim of the Scout Association is to promote the development of young people in achieving full physical, intellectual, social and spiritual potentials as individuals, as responsible citizens of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training based on the Scout Association Promise and Law and guided by adult leadership.
Financial Reserves Policy:
The Group's policy on reserves is to hold sufficient resources to continue the activities of the Group should income and fund raising fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to six months running costs in reserve. The Group from time to time build extra reserves to meet planning long term expenditure. A special fund known as the 'Dick Sadler Fund' is held within our reserves for the assistance of scouts of families in need, to ensure that financial restraints do not prevent these young people from benefiting from Scouting.
Investment Policy:
The current reserves stand at £42,732 plus the 'Dick Sadler' Fund holding of £5,042. The Group adopts a risk adverse strategy to the investment of its funds. All funds are held in cash using only main-stream bank and building society accounts.
Accounts
The accounts have been drawn up on a receipts and payments basis which is consistent with previous years under the unrestricted funds basis as required by the Charity Commission and the Scout Association. They show total Receipts of £44,677 with Payments of £40,576. The receipts is net of £7,576 which was paid to Headquarters, County and District for Annual Capitation in respect of 2023/24
GROUP SCOUT LEADERS REPORT 2023-2024
Our Group has had a very busy 2023, we welcomed 5 new leaders to our various section teams and a new Group Chair, our youth membership numbers seem to fluctuate between 150 – 160 and our adult team remains around 30-34. We constantly need to encourage more adult help to enable us to be able to offer our young people exciting programmes.
All sections managed to do sleepovers, weekend camps and summer camp which is great. Our Coronation tea party was a great success with over 200 people joining us.
After a number of years of not being able to run any grounds maintenance days, we held our first one since pre Covid in November, the weather on the day could have been better but those parents who came along and helped did a fantastic job on the fences and overgrown/and fallen down trees. To keep our running costs at a reasonable level we need to be running a buildings and ground maintenance day twice a year. We have a new groundsman keeping the grass in order for us so that we can get the maximum use out of our spectacular grounds.
On the down side of this we had a number of incidents of vandalism during the early part of the summer, and but for the vigilance and quick action of our leaders and the fire people it could have been a lot worse. Thankfully and hopefully, this is now behind us.
All of our sections had lots of visitors over the year and did lots of outside trips. Why am I not surprised that one of the most popular winter activities seems to be the chip survey in the High Street. Bike rides and Hikes along the flitch way into the Forest looked great fun, with pond dipping and den building in Hatfield Forest, backwoods cooking in the grounds, camping and science experiments, Christmas cake making, and shoeboxes for Ukraine and fund raising for Water Aid, plus much more. We have also attended the Remembrance Day Parade, Town Mayors Civic Service and helped at the Outdoor Carol service at St. Mary’s. By giving our young people exciting and varied programmes, they will keep coming back.
I would like to thank our two cub leaders who have been very successfully running a twice monthly Saturday morning Archery Club. Well, done.
Without the dedication of our Volunteer Leadership and Management teams these activities would not happen for your children. My grateful thanks to each and every one of our leaders and Exec for the time that they give to make Scouting happen for your young people.
To finish my report. 2024 is the Centenary year of Dunmow Scout Group, and we will be running various activities to celebrate this, so please keep an eye open for information and give your section leaders as much help as you can to make it happen.
Jackie Martin
Without the dedication of our Volunteer Leadership and Management teams these activities would not happen for your children. My grateful thanks to each and every one of our leaders and Exec for the time that they give to make Scouting happen for your young people.
To finish my report. 2024 is the Centenary year of Dunmow Scout Group, and we will be running various activities to celebrate this, so please keep an eye open for information and give your section leaders as much help as you can to make it happen.
Jackie Martin
Dunmow Group Scout Leader
1st DUNMOW SCOUT GROUP
Receipts for the year ended 31st March 2024
| MEMBERSHIP SUBSCRIPTIONS less: Paid to District, County and H.Q. Capitaton INVESTMENT INCOME RECEIVED Bank Interest DONATIONS/GRANTS ACTIVITIES Weekly Meetngs Camps and special actvites FUND RAISING (net of costs) By parents By members OTHER INCOME Income Tax recovered on subscriptons (Gif Aid) SUNDRY RECEIPTS Uniforms and badges Other TOTAL RECEIPTS FOR THE YEAR |
This Year £ 34,807 (7,576) 27,231 - 3,647 7,529 89 - 5,940 241 - 44,677 |
Previous Year (2023) £ 27,930 (7,903) |
|---|---|---|
| 20,027 - 2,905 140 8,734 2,272 - 5,148 - 39,226 |
1st DUNMOW SCOUT GROUP
Payments for the year ended 31st March 2024
| PREMISES Major Repairs General upkeep and running costs of Buildings Grounds Maintenance Vehicle running costs Insurance DONATIONS ACTIVITIES Camps and special actvites Weekly meetngs ADMINISTRATION EXPENSES Printng, statonery and central admin Leader training PURCHASE OF EQUIPMENT PURCHASE OF BADGES AND UNIFORMS SUNDRY PAYMENTS Miscellaneous Solicitors Fees TOTAL PAYMENTS FOR THE YEAR |
This Year £ 4,434 3,692 2,859 1,013 3,733 15,731 138 7,547 7,547 709 1,748 3,372 2,583 930 7,818 40,576 |
Previous Year (2023) £ - 5,566 11,306 1,871 3,190 |
|---|---|---|
| 21,933 3,050 13,676 3,046 |
||
| 16,722 391 1,542 2,790 3,581 926 |
||
| 50,935 |
1st DUNMOW SCOUT GROUP
Receipts & Payments Account Summary for the year ended 31st March 2024
| This Year | Previous Year (2023) | ||
|---|---|---|---|
| £ | £ | ||
| Total receipts for the year (page 5) | 44,677 | 39,226 | |
| Total payments for the year (page 6) | 40,576 | 50,935 | |
| Net (payments)/receipts for the year | 4,101 | (11,709) | |
| Cash, bank and similar funds brought forward | 76,137 | 87,846 | |
| Cash, bank and similar funds carried forward | 80,238 | 76,137 | |
| Statement of Assets & Liabilites for the year ended 31 March 2024 | |||
| This Year | Previous Year | ||
| £ | £ | ||
| MONETARY ASSETS | |||
| Working Capital - Sectons | 7,355 | 4,231 | |
| Working Capital - Group | 5,109 | 2,498 | |
| Reserves Short Term (2023/24 Projects) | 20,000 | 30,000 | |
| Reserves Long Term (Replacement Roof fund) |
42,732 | 34,325 | |
| 75,196 | 71,054 | ||
| Dick Sadler Fund (to assist disadvantaged members) | 5,042 | 5,084 | |
| 80,238 | 76,138 | ||
| - | |||
| OTHER MONETARY ASSETS | |||
| Tax claim for Year (Estmated 2023/24) | 6,500 | 5,000 | |
| NON-MONETARY ASSETS - Revalued in 2020 | |||
| Buildings | 642,000 | 642,000 | |
| Motor vehicles & trailers | 15,000 | 20,000 | |
| Scoutng equipment, furniture, etc. | 105,000 | 100,040 | |
| 762,000 | 762,040 | ||
| LIABILITIES as at 31st March 2024 | Nil | Nil | |
| The above account and accompanying | statement of assets and liabilites were approved by the | ||
| Trustees on: 10th June 2024 | and signed on their behalf by: - |
Liz Overs - Chair
Independent Examiner's Report to the Trustees of the
1ST DUNMOW SCOUT GROUP
I report on the accounts of the Group for the year ended 31st March 2024, which are set out on pages 5 to 7.
Respective responsibilities of trustees and examiner
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to my attention.
Basis of examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presents with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
-
Which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 41 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met, or
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To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Which gives my reasonable cause to believe that in any material respect the accounting rules of the Group's constitution have not been met.
Signed: Kirkbrook Stebbing Road Name: R Graty Felsted Qualification: Finance Director (Retired) Essex Date: 10th June 2024 CM6 3LQ