## **GORING VILLAGE HALL**
**TRUSTEES' REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023**
**Registered Charity No. 287398**
**GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2023**
## **LIST OF CONTENTS**
||**Page**|
|---|---|
|Legal and Administrative Information|**1**|
|Report of the Trustees|**2 to 4**|
|Independent Examiner's Report to the Trustees|**5**|
|Statement of Financial Activities|**6**|
|Balance Sheet as of 31st December 2023|**7**|
## **GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2023**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
## **Trustees**
Mr M Baker (Chair) Mr J Barrett Mr P Davies Mr M Kibble Mr B Jackson Mrs L Palmer Mr N Lecky-Thompson (Treasurer) Mr B Urbick (resigned May 2023) Mr A Smith (June 2023) Mr R Wood **Charity Number** 287398 **Principal Address** 17 Whitehills Green Goring Reading RG8 0EB **Independent Examiner** Jeremy Payne 14 Milldown Road Goring Reading RG8 0BA
**Page 1**
## **YEAR ENDED 31 DECEMBER 2023**
## **REPORT OF THE TRUSTEES**
The Trustees present their report and accounts for the year ended 31st December 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)
## **Structure, governance and management**
Goring Village Hall is an unincorporated association and is governed by a Conveyancing and Trust Deed dated 29th April 1983.
The charity is not politically aligned.
The Trustees who served during the year were:
Mr M Baker (Chair) Mr J Barrett (resigned March 2023) Mr P Davies Mr M Kibble Mr B Jackson Mrs L Palmer Mr N Lecky-Thompson (Treasurer) Mr B Urbick (resigned May 2023) Mr A Smith (resigned June 2023) Mr R Wood Mrs E.Horwill (appointed March 2023)
All of the Trustees provide their services free of charge.
The Village Hall Trustees meet every two months and decisions are made on a simple majority basis unless constitutional or legal requirements mandate a greater majority.
None of the Trustees had a material interest in any contract of significance to which the Charity was a party during the period.
The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to major risks.
## **Objectives and activities**
The Charity's objectives are to provide a village hall for the use of the inhabitants of the Parish of Goring in the County of Oxfordshire without distinction of political, religious or other opinions including use for meetings, lectures, and classes and for other forms of recreation and leisure time occupation with the object of improving the life for the said inhabitants.
The Trustees have paid due regard to guidance by The Charity Commission in deciding what activities the Charity should undertake.
During the year the Village Hall Trustees raised income through the rental of the hall as set out in the notes to the accounts.
**Page 2**
**REPORT OF THE TRUSTEES (CONTINUED)**
## **GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2023**
## _**The Charity's performance during the year**_
Goring Village Hall continued to provide a venue for the use of the inhabitants of the Parish of Goring for meetings, lectures, and classes and for other forms of recreation and leisure time.
The Covid-19 virus pandemic having subsided the hall enjoyed a more normal if not uneventful year. We still recommend cleanliness and good hygiene to users, but the hand sanitisers and restriction notices have all been removed.
Use of the hall continued to increase with our regular hirers returning, though some still employ hybrid face to face/Zoom meetings through facilities provided by the hall.
Through 2023 we continue to maintain a prudent approach to expenditure on equipment but the large project aimed at replacing our gas central heating with electrically powered heat pumps is making good progress. Consultants have been engaged and it seems likely this will move to the contrustion phase in 2024.
In February 2024 our fixed energy supply contract will expire and as a result we looked for a new fixed price energy deal in summer 2023. Eventually we agreed a new 24 months contract 33% higher than our previous one which was struck at pre-Ukrainian war prices, but level with today's market
No capital items have been purchased this year and maintenance expenses are roughly as expected.
We continue to retain the services of our two contractors; the booking secretary and the caretaker who helped with essential maintenance and enhanced cleaning between uses.
The trustees would like to thank all the users for their support and help.
**Page 3**
## **GORING VILLAGE HALL**
## **YEAR ENDED 31 DECEMBER 2023**
## **REPORT OF THE TRUSTEES (CONTINUED)**
## **Financial Review**
The detailed financial position of the Charity is as shown in the Financial Statements.
During the year income from bookings fluctuated; Q1 and Q3 saw high levels of bookings versus Q2 an struggling to maintain momentum. Whilst not quite hitting the budget forecast, bookings income of ove £38,700 was ahead of 2022 and provides a solid foundation as we go into 2024. No other significant income was received.
We continued to closely manage expenditure and whilst expenditure was higher than 2022 levels, this w much lower than budget forecast. The underspend was due to there being no material captial expendit minimal maintenance expenditure, and a delay in the heating project consultation fees. Caretaker and insurance costs were higher than forecast, with the caretaker having more activity due to higher occup and additional repair and garden jobs, and both having risen in line with general cost of living increase
Income was £10,293 more than expenditure resulting in an increase in our bank balance to £69,362. T balance sheet decreased by £1,500 to £434,119.
The Trustees consider the finances of the Charity to be satisfactory.
It is the policy of the Charity that unrestricted funds which have not been designated for a specific use be maintained at a level equivalent of six month's expenditure. The Trustees consider that reserves at level will ensure that, in the event of a significant drop in funding, they will be able to continue the Cha activities while consideration is given to ways in which additional funds can be raised. This level of rese has been maintained and exceeded throughout the year.
On behalf of the board of Trustees
Mr M Baker Chair and Trustee Dated:
**Page 4**
## **GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2023**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GORING VILLAGE HALL**
I report on the accounts of the Trust for the year ended 31st December 2023, which are set out on pages 6 and 7.
## **Respective responsibilities of Trustees and Examiner**
The charity's Trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this period under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
(i) examine the accounts under section 145 of the 2011 Act;
(ii) to follow the procedures laid down in the General Directions given by The Charity Commission under section 145(5) (b) of the 2011 Act; and
(iii) to state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention :
(a) which gives me reasonable cause to believe that in any material respect the requirements :
(i) to keep accounting records in accordance with section 130 of the 2011 Act; and
(ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act; have not been met; or
(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Jeremy Payne**
14 Milldown Road Goring Reading RG8 OBA
Signed: Jeremy Payne Dated: 19th February 2024
**Page 5**
## **GORING VILLAGE HALL**
## **YEAR ENDED 31 DECEMBER 2023**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
|**Income**
Hall bookings
Grants (restricted)
Donations
Misc. income
**Expenses**
Cleaning (materials) and consumables
Caretaker
Maintenance
Gas, electricity and water
Insurance
Performing rights licence, TV licence and broadband
Sundries
Administration
Hallmaster
Refunds
Garden maintenance
Heating Project Consultation
**Total Operational Expenses**
**Net incoming resources available**
**Capital Expenditure**
Equipment, fxtures and fttings
**Total resources expended**
**Surplus (defcit) over the year**
**Bank balance at start of year**
**Bank balance at end of year**|**Total**
Total
**2023**
2022
**£**
£
38,778 35,392
- 2,667
30 -
- 35|
|---|---|
||**38,808 38,094**|
||1,926 1,998
8,569 5,770
2,841 5,845
6,087 5,790
1,718 1,488
524 1,146
354 296
2,418 2,415
239 224
1,770 455
60 70
2,009 -|
||**28,515 25,498**|
|||
||**10,293 12,596**|
||- 2,982|
||**- 2,982**|
||10,293 9,614
59,069 49,455|
||**69,362 59,069**|
**Page 6**
## **GORING VILLAGE HALL**
## **YEAR ENDED 31 DECEMBER 2023**
## **BALANCE SHEET AS AT 31 December 2023**
||2023||2022||
|---|---|---|---|---|
||**£**||**£**||
|**Fixed Assets**|||||
|**Village Hall**|||||
|Original cost||25,000|||
|Building work as at 1 January||292,520|||
|Building work this year||-|||
|Total cost as at 31 December||317,520|||
|**Furniture, fxtures and fttings**|||||
|Net book value as at 1 January|59,046|||70,826|
|Additions this year|-|||2,982|
|Depreciation at 20% on reducing balance|(11,809)|||(14,762)|
|As at 31 December||47,237|||
|||364,757|||
|**Current Assets**|||||
|Cash in hand and at bank|69,362|||59,069|
|**Current Liabilities**|||||
|Money held in advance of bookings|-|||-|
|||69,362|||
|**TOTAL NET ASSETS**||434,119|||
|**ACCUMULATED FUNDS**|||||
|As at 1 January||435,635|||
|Net surplus from hall bookings||10,263|||
|Less depreciation||(11,809)|||
|Less current liabilities||-|||
|Fund raising, grants, donations etc||30|||
|||**434,119**|||
The accounts were approved by the Trustees on 27 March 2024
Mr M Baker Chair and Trustee
**Page 7**