## **GORING VILLAGE HALL** **TRUSTEES' REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022** **Registered Charity No. 287398** **GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2022** ## **LIST OF CONTENTS** ||**Page**| |---|---| |Legal and Administratve Informaton|**1**| |Report of the Trustees|**2 to 4**| |Independent Examiner's Report to the Trustees|**5**| |Statement of Financial Actvites|**6**| |Balance Sheet as of 31st December 2022|**7**| ## **GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2022** ## **LEGAL AND ADMINISTRATIVE INFORMATION** |Trustees|| |---|---| ||Mr M Baker (Chair)| ||Mr J Barret| ||Mr P Davies| ||Mr M Kibble| ||Mr B Jackson| ||Mr B Novell (resigned 22nd March 2022)| ||Mrs L Palmer| ||Mr S Smith (Treasurer)| ||Mr B Urbick| ||Mr R Wood| |Charity Number|287398| |Principal Address|17 Whitehills Green| ||Goring| ||Reading| ||RG8 0EB| |Independent Examiner|Neil Lecky-Thompson| ||33 Lockstle Way| ||Goring| ||Reading| ||RG8 0AL| Page 1 ## **YEAR ENDED 31 DECEMBER 2022** ## **REPORT OF THE TRUSTEES** The Trustees present their report and accounts for the year ended 31st December 2022. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016) ## Structure, governance and management Goring Village Hall is an unincorporated association and is governed by a Conveyancing and Trust Deed dated 29th April 1983. The charity is not politically aligned. The Trustees who served during the year were: Mr M Baker (Chair) Mr J Barrett Mr P Davies Mr M Kibble Mr B Jackson Mr B Novell (resigned 22nd March 2022) Mrs L Palmer Mr S Smith (Treasurer) Mr B Urbick Mr R Wood All of the Trustees provide their services free of charge. The Village Hall Trustees meet every two months and decisions are made on a simple majority basis unless constitutional or legal requirements mandate a greater majority. None of the Trustees had a material interest in any contract of significance to which the Charity was a party during the period. The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to major risks. ## Objectves and actvites The Charity's objectives are to provide a village hall for the use of the inhabitants of the Parish of Goring in the County of Oxfordshire without distinction of political, religious or other opinions including use for meetings, lectures, and classes and for other forms of recreation and leisure time occupation with the object of improving the life for the said inhabitants. The Trustees have paid due regard to guidance by The Charity Commission in deciding what activities the Charity should undertake. During the year the Village Hall Trustees applied for grant funding and raised income through the rental of the hall as set out in the notes to the accounts. Page 2 ## **GORING VILLAGE HALL** ## **YEAR ENDED 31 DECEMBER 2022** ## **REPORT OF THE TRUSTEES (CONTINUED)** The Charity's performance during the year Goring Village Hall continued to provide a venue for the use of the inhabitants of the Parish of Goring for meetings, lectures, and classes and for other forms of recreation and leisure time. At the start of the year the Omicron Covid-19 variant started circulating and the hall continued to advise users to use social distancing, face masks, hand sanitisers and to maximise ventilation when in the hall. Users employed these measures and thankfully the Omicron wave subsided. Use of the hall increased with many of our regular hirers returning, some successfully employing hybrid face to face/Zoom meetings through facilities provided by the hall. By the end of the year most regular users had returned to the hall, though there were two jazz clubs which ceased operation during the pandemic. We did however host a major part of the Goring Gap festival during the summer and hope we can repeat this in 2024 when it is next takes place. Unfortunately a few of our long term users which involve staging musical acts have ceased due to the increased insurance costs, reduced attendance and the uncertainty imposed by changing regulations. During the year the gas cooker in the kitchen was condemned due to corrosion. It was replaced with an electric cooker and this has already been used on a number of occasions. Through 2022 we continue to maintain a prudent approach to expenditure on equipment allowing business to return before we commit to any major items. The repaired Belleme Cockerel was remounted in early 2022 (taken down for safety reasons in 2021). The hall paid for this to be completed because the twinning association has no funds. In February 2022 our fixed energy supply contract expired, but we had started looking for a new contract late in 2021. Though prices were rising rapidly in 2021 we managed to negotiate a three year fixed price contract with EON in October of that year. As a result when prices escalated due to the war in Ukraine in February/March 2022 we have found ourselves in the lucky position of having a fixed three year contract set at rates set in 2021. During the year the hall was offered a fibre broadband connection paid for by SODC. After considerable negotiation with the suppliers, NEOS Networks, the new equipment was installed and will be paid for by SODC for three years. A project is under way to identify an environmentally efficient new heating system. A great deal of research work was carried out during 2022 and it is likely we will engage design contractors next year. We continue to retain the services of our two contractors; the booking secretary and the caretaker who helped with essential maintenance and enhanced cleaning between uses. The trustees would like to thank all the users for their support and help as we emerge from the pandemic. Page 3 ## **GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2022** ## **REPORT OF THE TRUSTEES (CONTINUED)** ## Financial Review The detailed financial position of the Charity is as shown in the Financial Statements. During the year income from bookings improved significantly following the removal of Covid restrictio Whilst not quite hitting pre-pandemic levels the bookings income of over £34,000 is very promising as go into 2023. The only other significant income was a final covid-relief grants of £2,666. We continued to closely manage expenditure and expenditure was only slightly higher than 2021 leve despite the full reopening of the hall from March. We did purchase a new cooker for the kitchen as th cooker needed replacing. Otherwise there was no other capital expenditure. Income was £9,614 more than expenditure resulting in an increase in our bank balance to £59,069. T balance sheet inproved by £1,000 to £435,635. The Trustees consider the finances of the Charity to be satisfactory. It is the policy of the Charity that unrestricted funds which have not been designated for a specific use be maintained at a level equivalent of six month's expenditure. The Trustees consider that reserves a level will ensure that, in the event of a significant drop in funding, they will be able to continue the Ch activities while consideration is given to ways in which additional funds can be raised. This level of res has been maintained and exceeded throughout the year. On behalf of the board of Trustees Mr M Baker Chair and Trustee Dated: Page 4 ## **GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2022** ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GORING VILLAGE HALL** I report on the accounts of the Trust for the year ended 31st December 2022, which are set out on pages 6 and 7. ## Respectve responsibilites of Trustees and Examiner The charity's Trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this period under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. ## It is my responsibility to: (i) examine the accounts under section 145 of the 2011 Act; (ii) to follow the procedures laid down in the General Directions given by The Charity Commission under section 145(5) (b) of the 2011 Act; and (iii) to state whether particular matters have come to my attention. ## Basis of Independent Examiner's Report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. ## Independent Examiner's Statement In connection with my examination, no matter has come to my attention : (a) which gives me reasonable cause to believe that in any material respect the requirements : (i) to keep accounting records in accordance with section 130 of the 2011 Act; and (ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act; have not been met; or (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. N Lecky-Thompson Signed: 33 Lockstile Way Goring Reading RG8 OAL Dated: Dated: 17-Jan-23 Page 5 ## **GORING VILLAGE HALL** ## **YEAR ENDED 31 DECEMBER 2022** ## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** |Income
Hall bookings
Grants (restricted)
Grants (unrestricted)
Donatons
Misc. income
Expenses
Cleaning (materials) and consumables
Caretaker
Maintenance
Gas, electricity and water
Insurance
Performing rights licence, TV licence and broadband
Sundries
Administraton
Hallmaster
Refunds
Garden maintenance
Total Operatonal Expenses
Net incoming resources available
Capital Expenditure
Equipment, fxtures and ftngs
Total resources expended
Surplus (defcit) over the year
Bank balance at start of year
Bank balance at end of year|Total
Total
2022
2021
£
£
35,392 14,107
2,667 5,000
- 18,708
- 213
35 2,414| |---|---| ||38,094 40,442| ||| ||1,998 779
5,770 3,539
5,845 11,679
5,790 3,183
1,488 1,359
1,146 1,000
296 391
2,415 1,755
224 212
455 500| ||70 -| ||25,498 24,398| ||| ||12,596 16,044| ||2,982 -| ||2,982 -| ||9,614
16,044| ||49,455 33,411| ||59,069 49,455| Page 6 ## **GORING VILLAGE HALL** ## **YEAR ENDED 31 DECEMBER 2022** ## **BALANCE SHEET AS AT 31 December 2022** ||2022||2021|| |---|---|---|---|---| ||£||£|| |Fixed Assets||||| |Village Hall||||| |Original cost||25,000||25,000| |Building work as at 1 January||292,520||292,520| |Building work this year||-||-| |Total cost as at 31 December||317,520||317,520| |Furniture, fxtures and ftngs||||| |Net book value as at 1 January|70,826||88,534|| |Additons this year|2,982||0|| |Depreciaton at 20% on reducing balance|(14,762)||(17,707)|| |As at 31 December||59,046||70,826| |||376,566||388,346| |Current Assets||||| |Cash in hand and at bank|59,069||49,455|| |Current Liabilites||||| |Money held in advance of bookings|-||(3,185)|| |||59,069||46,270| |TOTAL NET ASSETS||435,635||434,616| |ACCUMULATED FUNDS||||| |As at 1 January||434,616||435,606| |Net surplus from hall bookings||9,894||(10,291)| |Less depreciaton||(14,762)||(17,708)| |Less current liabilites||3,185||674| |Fund raising, grants, donatons etc||2,702||26,335| |||435,635||434,616| The accounts were approved by the Trustees on 29th March 2022 Mr M Baker Chair and Trustee Page 7