GORING VILLAGE HALL
TRUSTEES' REPORT AND UNAUDITED ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
Registered Charity No. 287398
GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2021
LIST OF CONTENTS
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Report of the Trustees | 2 to 4 |
| Independent Examiner's Report to the Trustees | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet as of 31st December 2021 | 7 |
GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2020
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Mr M Baker (Chair) Mr J Barrett Mr P Davies Mr M Kibble (from 17.03.21) Mr B Jackson Mr B Novell Mrs L Palmer Mr S Smith (Treasurer) Mr B Urbick Mr R Wood Charity Number 287398 Principal Address 8 Elvendon Road Goring Reading RG8 0DU Independent Examiner A Matthews 12 Nun's Acre Goring Reading RG8 9BE
Page 1
YEAR ENDED 31 DECEMBER 2021
REPORT OF THE TRUSTEES
The Trustees present their report and accounts for the year ended 31st December 2021.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)
Structure, governance and management
Goring Village Hall is an unincorporated association and is governed by a Conveyancing and Trust Deed dated 29th April 1983.
The charity is not politically aligned.
The Trustees who served during the year were: Mr M Baker (Chair) Mr J Barrett Mr P Davies Mr B Jackson Mr M Kibble (from 17.03.21) Mr B Novell Mrs L Palmer Mr S Smith (Treasurer) Mr B Urbick Mr R Wood
All of the Trustees provide their services free of charge.
The Village Hall Trustees meet every two months and decisions are made on a simple majority basis unless constitutional or legal requirements mandate a greater majority.
None of the Trustees had a material interest in any contract of significance to which the Charity was a party during the period.
The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to major risks.
Objectives and activities
The Charity's objectives are to provide a village hall for the use of the inhabitants of the Parish of Goring in the County of Oxfordshire without distinction of political, religious or other opinions including use for meetings, lectures, and classes and for other forms of recreation and leisure time occupation with the object of improving the life for the said inhabitants.
The Trustees have paid due regard to guidance by The Charity Commission in deciding what activities the Charity should undertake.
During the year the Village Hall Trustees applied for grant funding and raised income through the rental of the hall as set out in the notes to the accounts.
Page 2
GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2021
REPORT OF THE TRUSTEES (CONTINUED)
The Charity's performance during the year
Goring Village Hall continued to provide a venue for the use of the inhabitants of the Parish of Goring for meetings, lectures, and classes and for other forms of recreation and leisure time but the Covid-19 pandemic continued to have an effect on the hall use this year.
The hall was closed due to government restrictions at the start of the year but opened again from March for some users under the government's roadmap out of lockdown. The hall fully re-opened on July 19th when all restrictions were lifted. Nevertheless the hall maintained all its Covid secure measures and recommended all users continued with social distancing, ventilation and the use of face masks. Then on December 10 as the fourth wave of infection became established further guidance was issued which mandated the use of face masks by all but exempt users.
Thus it has been a diffciult year for users of the hall and some of our long term users have employed hybrid face to face/ Zoom meetings or deferred restarting until 2022.
Unfortunately a few of our long term users which involve staging musical acts have ceased due to the increased insurance costs, reduced attendance and the uncertainty imposed by changing regulations.
Throughout the hall has remained available for essential hires, such as the NHS Blood Transfusion service.
In February some of the gas convector heaters in the hall were condemned as unsafe necessitating a large repair bill. The trustees are very grateful to Goring Parish Council who managed to find £5,000 to help cushion the blow of this expense at a time when the hall had no income.
With reduced users we have maintained our prudent approach and reduced expenditure as much as possible.
We continue to retain the services of our two contractors; the booking secretary and the caretaker who helped with essential maintenance and enhanced cleaning between uses.
We have continued to apply for grants from the government to help with the financial shock of reduced bookings and restarting after lockdown. We were successul in this process and a total of £18,708 has been received in the form of Covid relief payments.
In March the Belleme Cockerel (a weather vane gifted to Goring by our twin village in France) was seen to be leaning. This had to be removed for safety and has been sent for repair. Unfortunately the Twinning Association responsible for this has become unoperable and so the cost of renovation has fallen onto the hall committee.
This has been another testing year for the hall, and like everyone we are dissappointed the pandemic has yet to be overcome so we can resume our normal operation.
The trustees would like to thank all the users for their help and understanding through this challenging time.
Page 3
GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2021
REPORT OF THE TRUSTEES (CONTINUED)
Financial Review
The detailed financial position of the Charity is as shown in the Financial Statements.
During the year income from bookings was significantly reduced compared to previous years because of the continued Covid restrictions during 2021. However, income was boosted by Covid-relief grants of £18,708 and a one-off grant of £5,000 to partially cover the costs of repairing some of the heaters.
Expenditure was also reduced compared to previous years, in part because the hall was closed for large periods and because the Trustees tried to reduce costs to manage the cash reserves and cashflow.
The cash reserves of the Charity were increased from £34,111 to £49,455 because of the Covidrelief grants and the reductions in expenditure putting the Charity in a strong financial position going into 2022.
The Balance Sheet for the Charity only dropped by £990 and remains very strong at £434,616.
The Trustees consider the finances of the Charity to be satisfactory.
It is the policy of the Charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month's expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Charity's activities while consideration is given to ways in which additional funds can be raised. This level of reserves has been maintained throughout the year.
On behalf of the board of Trustees
Mr M Baker Chair and Trustee Dated: 25-Mar-22
Page 4
GORING VILLAGE HALL
YEAR ENDED 31 DECEMBER 2021
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GORING VILLAGE HALL
I report on the accounts of the Trust for the year ended 31st December 2021, which are set out on pages 6 and 7.
Respective responsibilities of Trustees and Examiner
The charity's Trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this period under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
(i) examine the accounts under section 145 of the 2011 Act;
(ii) to follow the procedures laid down in the General Directions given by The Charity Commission under section 145(5) (b) of the 2011 Act; and
(iii) to state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention :
(a) which gives me reasonable cause to believe that in any material respect the requirements :
(i) to keep accounting records in accordance with section 130 of the 2011 Act; and
(ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
have not been met; or
(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A Matthews
12 Nun's Acre Goring Reading RG8 9BE
Signed: Dated:
Page 5
GORING VILLAGE HALL
YEAR ENDED 31 DECEMBER 2021
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
----- Start of picture text -----
Total Total
2021 2020
£ £
Income
Hall bookings 14,107 15,230
Grants (restricted) 5,000 5,000
Grants (unrestricted) 18,708 10,000
- -
Events and Fundraising
Donations 213 103
Misc. income 2,414 -
40,442 30,332
Expenses
Cleaning (materials) and consumables 779 2,026
Caretaker 3,539 4,057
Stationery and postage - 16
Maintenance 11,679 5,589
Gas, electricity and water 3,183 3,788
Insurance 1,359 1,237
Performing rights licence, TV licence and broadband 1,000 1,749
Sundries 391 992
Administration 1,755 1,370
Hallmaster 212 -
Refunds 500 2,499
- -
Costs of fundraising
Garden maintenance - 510
Total Operational Expenses 24,398 23,832
Net incoming resources available 16,044 6,500
Capital Expenditure
Equipment, fixtures and fittings - 190
-
Stage project 2,620
-
Total resources expended 2,810
Surplus (deficit) over the year 16,044 3,691
Bank balance at start of year 33,411 29,270
Bank balance at end of year 49,455 33,411
----- End of picture text -----
Page 6
GORING VILLAGE HALL
YEAR ENDED 31 DECEMBER 2021
BALANCE SHEET AS AT 31 December 2021
----- Start of picture text -----
2021 2020
£ £
Fixed Assets
Village Hall
Original cost 25,000 25,000
Building work as at 1 January 292,520 292,520
- -
Building work this year
Total cost as at 31 December 317,520 317,520
Furniture, fixtures and fittings
Net book value as at 1 January 88,534 107,857
-
Additions this year 2,810
Depreciation at 20% on reducing balance (17,708) (22,133)
As at 31 December 70,826 88,534
388,346 406,054
Current Assets
Cash in hand and at bank 49,455 33,411
Current Liabilities
Money held in advance of bookings (3,185) (3,859)
46,270 29,552
TOTAL NET ASSETS 434,616 435,606
ACCUMULATED FUNDS
As at 1 January 435,606 455,097
Net surplus from hall bookings (10,291) (8,602)
Less depreciation (17,708) (22,133)
Less current liabilities 674 (3,859)
Fund raising, grants, donations etc 26,335 15,103
434,616 435,606
----- End of picture text -----
The accounts were approved by the Trustees on 8th February 2022
Mr M Baker Chair and Trustee
Page 7
GORING VILLAGE HALL
TRUSTEES' REPORT AND UNAUDITED ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
Registered Charity No. 287398
GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2021
LIST OF CONTENTS
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Report of the Trustees | 2 to 4 |
| Independent Examiner's Report to the Trustees | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet as of 31st December 2021 | 7 |
GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2020
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Mr M Baker (Chair) Mr J Barrett Mr P Davies Mr M Kibble (from 17.03.21) Mr B Jackson Mr B Novell Mrs L Palmer Mr S Smith (Treasurer) Mr B Urbick Mr R Wood Charity Number 287398 Principal Address 8 Elvendon Road Goring Reading RG8 0DU Independent Examiner A Matthews 12 Nun's Acre Goring Reading RG8 9BE
Page 1
YEAR ENDED 31 DECEMBER 2021
REPORT OF THE TRUSTEES
The Trustees present their report and accounts for the year ended 31st December 2021.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)
Structure, governance and management
Goring Village Hall is an unincorporated association and is governed by a Conveyancing and Trust Deed dated 29th April 1983.
The charity is not politically aligned.
The Trustees who served during the year were: Mr M Baker (Chair) Mr J Barrett Mr P Davies Mr B Jackson Mr M Kibble (from 17.03.21) Mr B Novell Mrs L Palmer Mr S Smith (Treasurer) Mr B Urbick Mr R Wood
All of the Trustees provide their services free of charge.
The Village Hall Trustees meet every two months and decisions are made on a simple majority basis unless constitutional or legal requirements mandate a greater majority.
None of the Trustees had a material interest in any contract of significance to which the Charity was a party during the period.
The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to major risks.
Objectives and activities
The Charity's objectives are to provide a village hall for the use of the inhabitants of the Parish of Goring in the County of Oxfordshire without distinction of political, religious or other opinions including use for meetings, lectures, and classes and for other forms of recreation and leisure time occupation with the object of improving the life for the said inhabitants.
The Trustees have paid due regard to guidance by The Charity Commission in deciding what activities the Charity should undertake.
During the year the Village Hall Trustees applied for grant funding and raised income through the rental of the hall as set out in the notes to the accounts.
Page 2
GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2021
REPORT OF THE TRUSTEES (CONTINUED)
The Charity's performance during the year
Goring Village Hall continued to provide a venue for the use of the inhabitants of the Parish of Goring for meetings, lectures, and classes and for other forms of recreation and leisure time but the Covid-19 pandemic continued to have an effect on the hall use this year.
The hall was closed due to government restrictions at the start of the year but opened again from March for some users under the government's roadmap out of lockdown. The hall fully re-opened on July 19th when all restrictions were lifted. Nevertheless the hall maintained all its Covid secure measures and recommended all users continued with social distancing, ventilation and the use of face masks. Then on December 10 as the fourth wave of infection became established further guidance was issued which mandated the use of face masks by all but exempt users.
Thus it has been a diffciult year for users of the hall and some of our long term users have employed hybrid face to face/ Zoom meetings or deferred restarting until 2022.
Unfortunately a few of our long term users which involve staging musical acts have ceased due to the increased insurance costs, reduced attendance and the uncertainty imposed by changing regulations.
Throughout the hall has remained available for essential hires, such as the NHS Blood Transfusion service.
In February some of the gas convector heaters in the hall were condemned as unsafe necessitating a large repair bill. The trustees are very grateful to Goring Parish Council who managed to find £5,000 to help cushion the blow of this expense at a time when the hall had no income.
With reduced users we have maintained our prudent approach and reduced expenditure as much as possible.
We continue to retain the services of our two contractors; the booking secretary and the caretaker who helped with essential maintenance and enhanced cleaning between uses.
We have continued to apply for grants from the government to help with the financial shock of reduced bookings and restarting after lockdown. We were successul in this process and a total of £18,708 has been received in the form of Covid relief payments.
In March the Belleme Cockerel (a weather vane gifted to Goring by our twin village in France) was seen to be leaning. This had to be removed for safety and has been sent for repair. Unfortunately the Twinning Association responsible for this has become unoperable and so the cost of renovation has fallen onto the hall committee.
This has been another testing year for the hall, and like everyone we are dissappointed the pandemic has yet to be overcome so we can resume our normal operation.
The trustees would like to thank all the users for their help and understanding through this challenging time.
Page 3
GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2021
REPORT OF THE TRUSTEES (CONTINUED)
Financial Review
The detailed financial position of the Charity is as shown in the Financial Statements.
During the year income from bookings was significantly reduced compared to previous years because of the continued Covid restrictions during 2021. However, income was boosted by Covid-relief grants of £18,708 and a one-off grant of £5,000 to partially cover the costs of repairing some of the heaters.
Expenditure was also reduced compared to previous years, in part because the hall was closed for large periods and because the Trustees tried to reduce costs to manage the cash reserves and cashflow.
The cash reserves of the Charity were increased from £34,111 to £49,455 because of the Covidrelief grants and the reductions in expenditure putting the Charity in a strong financial position going into 2022.
The Balance Sheet for the Charity only dropped by £990 and remains very strong at £434,616.
The Trustees consider the finances of the Charity to be satisfactory.
It is the policy of the Charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month's expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Charity's activities while consideration is given to ways in which additional funds can be raised. This level of reserves has been maintained throughout the year.
On behalf of the board of Trustees
Mr M Baker Chair and Trustee Dated: 25-Mar-22
Page 4
GORING VILLAGE HALL
YEAR ENDED 31 DECEMBER 2021
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GORING VILLAGE HALL
I report on the accounts of the Trust for the year ended 31st December 2021, which are set out on pages 6 and 7.
Respective responsibilities of Trustees and Examiner
The charity's Trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this period under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
(i) examine the accounts under section 145 of the 2011 Act;
(ii) to follow the procedures laid down in the General Directions given by The Charity Commission under section 145(5) (b) of the 2011 Act; and
(iii) to state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention :
(a) which gives me reasonable cause to believe that in any material respect the requirements :
(i) to keep accounting records in accordance with section 130 of the 2011 Act; and
(ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
have not been met; or
(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A Matthews
12 Nun's Acre Goring Reading RG8 9BE
Signed: Dated:
Page 5
GORING VILLAGE HALL
YEAR ENDED 31 DECEMBER 2021
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
----- Start of picture text -----
Total Total
2021 2020
£ £
Income
Hall bookings 14,107 15,230
Grants (restricted) 5,000 5,000
Grants (unrestricted) 18,708 10,000
- -
Events and Fundraising
Donations 213 103
Misc. income 2,414 -
40,442 30,332
Expenses
Cleaning (materials) and consumables 779 2,026
Caretaker 3,539 4,057
Stationery and postage - 16
Maintenance 11,679 5,589
Gas, electricity and water 3,183 3,788
Insurance 1,359 1,237
Performing rights licence, TV licence and broadband 1,000 1,749
Sundries 391 992
Administration 1,755 1,370
Hallmaster 212 -
Refunds 500 2,499
- -
Costs of fundraising
Garden maintenance - 510
Total Operational Expenses 24,398 23,832
Net incoming resources available 16,044 6,500
Capital Expenditure
Equipment, fixtures and fittings - 190
-
Stage project 2,620
-
Total resources expended 2,810
Surplus (deficit) over the year 16,044 3,691
Bank balance at start of year 33,411 29,270
Bank balance at end of year 49,455 33,411
----- End of picture text -----
Page 6
GORING VILLAGE HALL
YEAR ENDED 31 DECEMBER 2021
BALANCE SHEET AS AT 31 December 2021
----- Start of picture text -----
2021 2020
£ £
Fixed Assets
Village Hall
Original cost 25,000 25,000
Building work as at 1 January 292,520 292,520
- -
Building work this year
Total cost as at 31 December 317,520 317,520
Furniture, fixtures and fittings
Net book value as at 1 January 88,534 107,857
-
Additions this year 2,810
Depreciation at 20% on reducing balance (17,708) (22,133)
As at 31 December 70,826 88,534
388,346 406,054
Current Assets
Cash in hand and at bank 49,455 33,411
Current Liabilities
Money held in advance of bookings (3,185) (3,859)
46,270 29,552
TOTAL NET ASSETS 434,616 435,606
ACCUMULATED FUNDS
As at 1 January 435,606 455,097
Net surplus from hall bookings (10,291) (8,602)
Less depreciation (17,708) (22,133)
Less current liabilities 674 (3,859)
Fund raising, grants, donations etc 26,335 15,103
434,616 435,606
----- End of picture text -----
The accounts were approved by the Trustees on 8th February 2022
Mr M Baker Chair and Trustee
Page 7
GORING VILLAGE HALL YEAR ENDED 31 DECEMBER 2020 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF READING UONS CLUB CHARfTY TRUST FUND I report on the accounts of the Trust for the year ended 31st December 2020. which are Set out on pages 6 and 7. RespecU¥e responbIllIeS of Trustees and Examlner The chariWs Trustee5 are responsible for the preparation ofthe accounts. The tharitvs trustees consider that an audit is not required for this period under section 144121 of the Charities Act 2011 Ithe 2011 Att} and that an independent examination is needed. It is my responsibiltty to: lil examine the accounts under section 145 of the 2011 A¢- Illl to follow the procedures lald tlown in the General Dirertions given by The Charity Commisslon under sectlon 145151 Ibl of the 2011 Act: and liiil to stats whether parbcular matters have corne to my attention. Basis of Indert Examinerfs Report My examlnation was carried out in accordance with the General Directions given bythe Chartty Commission. An examination includes a review of the accounting COrdS kept by the Charity and a comparison of the accounts presented WTth ttK)se records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanation5 from you as Trustees conceming any such matters. The procedures undertaken do not prowde all the edence thatwould be required in an audit. and con5equendy no oplnlon is given as to whether the accounts present a "true and fair view" and the report is limed to those matters set out In the ststement below. Independent Examinerfs Statement In connertlon wlth my examlnaUon, no matter has tome to my attention.. lal which give5 me reasonable cause to believe that in any material respect the requirements: lil to keep accounting records in accordance with section 130 of the 2011 Art,. and lill to prepare accounts which accord with the accounting records ènd compty with the accounting requirements of the 2011 Act- have not been met: or Ibl to which, in my opinion. attention should be drawn in ¢yder to enae a proper understanding ofthe accounts to be reached. Signed.. 12 Nun's Acre Goring Readin8 RG8 9BE Dated: 253.-AOXI Page 5