Accounts for the year ended 31[st] July 2025
GARDEN FIELDS SCHOOL ASSOCIATION
ACCOUNTS FOR THE 12 MONTHS ENDED 31[st] JULY 2025
REGISTERED CHARITY No. 287318
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Accounts for the year ended 31[st] July 2025
| Contents | |
|---|---|
| Page | |
| Officers & Advisers | 3 |
| Report of the Trustees of Garden Fields School Association | 4 |
| Independent Examiner’s Report to the Trustees of the Garden Fields School | 7 |
| Association | |
| Receipts & Payments Account | 8 |
| Statement of Assets & Liabilities | 9 |
| Notes to the Accounts | 10 |
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Accounts for the year ended 31[st] July 2025
Officers & Advisers
Management Committee: Jemma Scanlan – Co-Chair Jenny Jones – Co-Chair Jane Davda – Co-Chair / Secretary Caroline Milnes – Treasurer Bankers: Metro Bank (St Albans Branch) Independent examiner: Victoria Palin
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Accounts for the year ended 31[st] July 2025
Report of the Trustees of Garden Fields School Association
The Trustees submit their annual report and the financial statements for the 12 months ended 31[st] July 2025.
ACTIVITIES AND OBJECTS
The principal activity of the Association is to raise funds for the benefit of the school through social events. Further details of our constitution and management are contained in the charity’s trust deed (the “constitution”)
RESULTS FOR THE YEAR
The income and expenditure for the year are detailed on the Receipts and Payments Account on page 9. The resources of the Association and their disposition are set out on the Statement of Assets and Liabilities on page 10. The Trustees consider the result to be satisfactory.
PLANS FOR FUTURE PERIODS
We have agreed to continue with the class allocations and support year group workshops. There are ongoing discussions around supporting reception outdoor area redesign and improving the sound equipment in the main hall.
TRUSTEES
The Association is administered by the Committee, who may be contacted via the school.
The Trustees who held office during the year were: Jemma Scanlan – Co-Chairperson Jenny Jones – Co-Chairperson Jane Davda – Co-Chairperson / Secretary Caroline Milnes - Treasurer
A. Reimonte
P. Sutton (Head Teacher) permanent
Resignations K. Lazok-Toth C. Smith K. Higman
Office holders are appointed annually through an open vote at the AGM, volunteers must be nominated and seconded. New committee members will also be appointed at the AGM but we also accept joiners throughout the year. Those joining mid-year will be formally appointed at the next AGM. Page | 4
Accounts for the year ended 31[st] July 2025
GOVERNING DOCUMENT
We have adopted the PTA-UK Model Constitution which defines the objects of the Association and the regulations around achieving those objects. It outlines the way in which the Committee is elected, conduct meetings, the decision making process and record keeping requirements.
TRUSTEES RESPONSIBILITIES
The charity’s trustees are responsible for preparing a receipts and payments account and a statement of assets and liabilities for each financial year that properly represent the charity’s receipts and payments during the year and its assets and liabilities at the end of the year. In preparing those statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements that are reasonable and prudent;
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prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which enable them to ensure that the receipts and payments account and statement of assets and liabilities comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
INDEPENDENT EXAMINER
Victoria Palin was elected to independently review the accounts.
ACTIVITIES AND ACHIEVEMENTS
In recent years the committee has decided to concentrate on running a limited number of events that are proven to be popular and successful. We also have run a similar number of social events for parents and children to help create a friendly school community.
We try to ensure that all committee members, parent and teacher volunteers give their time free of charge, often they will donate other resources as well. The funds we raise are generated with the minimum possible cost to maximise the amount that can be donated to the school.
We try to ensure that all funds raised are spent while the children of the donors are still attending the school.
We are totally dependent and endlessly grateful to all who give their time, help, energy and money in the achievement of these aims.
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Accounts for the year ended 31[st] July 2025
By order of the Trustees
I declare in my capacity as charity trustee that:
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the trustees have approved the report above; and
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have authorised me to sign it on their behalf.
C.Milnes
J.Davda
Jane Davda (Co-Chair / Secretary) Date: 16.09.25
Caroline Milnes (Treasurer) Date: 16.09.25
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Accounts for the year ended 31[st] July 2025
Independent Examiner’s Report to the Trustees of the Garden Fields School Association
I have examined the receipts and payments account and statements of assets and liabilities on pages 8 to 13 that have been prepared following the accounting policies set out on page 10.
RESPONSIBILITIES AND BASIS OF REPORT
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
INDPENDANT EXAMINER’S STATEMENT
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
V. Palin
Victoria Palin
Dated: 11-09-25
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Accounts for the year ended 31[st] July 2025
Receipts and Payments Account
Garden Fields School Association For the year ended 31 July 2025
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Account 2025 2024
Turnover
Other Revenue 5,810.84 6,750.74
Sales 25,929.24 23,204.35
Total Turnover 31,740.08 29,955.09
Cost of Sales
Cost Of Goods Sold 11,998.37 6,446.92
Direct Expenses 1,013.35 3,433.55
Total Cost of Sales 13,011.72 9,880.47
Gross Profit 18,728.36 20,074.62
Administrative Costs
Audit & Accountancy Fees 72.00 36.00
Class Donations 21,826.49 37,883.33
Total Administrative Costs 21,898.49 37,919.33
Operating Profit (3,170.13) (17,844.71)
Profit on Ordinary Activities Before Taxation (3,170.13) (17,844.71)
Profit after Taxation (3,170.13) (17,844.71)
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All receipts and payments are for general purposes and there are no restricted or endowment funds. The notes on pages 10 to 12 form part of these accounts
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Accounts for the year ended 31[st] July 2025
Statement of Assets and Liabilities
Garden Fields School Association
As at 31 July 2025
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Account 31 Jul 2025 31 Jul 2024
Current Assets
Cash at bank and in hand
Garden Fields School Association 35,875.45 39,045.58
Total Cash at bank and in hand 35,875.45 39,045.58
Total Current Assets 35,875.45 39,045.58
Net Current Assets (Liabilities) 35,875.45 39,045.58
Total Assets less Current Liabilities 35,875.45 39,045.58
Net Assets 35,875.45 39,045.58
Capital and Reserves
Current Year Earnings (3,170.13) (17,844.71)
Retained Earnings 39,045.58 56,890.29
Total Capital and Reserves 35,875.45 39,045.58
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The notes on pages 10 to 12 form part of these accounts.
Approved by the Board of Trustees on 16[th] September 2025 and signed on its behalf by:
J.Davda
Jane Davda (Secretary)
Date: 16.09.25
Notes to the Accounts
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Accounts for the year ended 31[st] July 2025
1. STATUS
The association is a charity registered on 23 June 1983, number 287318, and constituted by Deed of Trust dated 8 December 1977.
2. ACCOUNTING POLICIES
2.1 Basis of preparation and assessment of going concern
The accounts have been prepared on the receipt and payments basis.
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2019.
The accounts have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved applying 'Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2019' rather than the version of the Statement of Recommended Practice referred to in the regulation but which has since been withdrawn.
The charity constitutes a public benefit entity.
The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.
2.2 Funds
Unrestricted funds represent funds received that can be applied at the Trustees’ discretion within the general objects of the charity. Restricted funds represent funds received that are required to be applied in accordance with the wishes of the donor.
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Accounts for the year ended 31[st] July 2025 3. PROCEEDS FROM MAJOR EVENTS
2024/25
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Activity Gross Receipts Expenses Net Receipts
Christmas Activities 5,518 981 4,537
Disco 2,374 358 2,016
Donations 2,629 2,629
Easy Fundraising 573 573
Father's Day 2,506 1,774 732
GFS Donations 21,826 - 21,826
Mother's Day 1,775 920 855
School Lottery 305 305
Summer Fair 6,196 1,578 4,618
Uniform Sales 1,686 1,686
Silent Auction 647 647
Miscellaneous 7,532 7,473 59
Total 31,740 34,910 - 3,170
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2023/24
| 2023/24 Total |
3 | 1,740 3 |
4,910 - |
3,1 |
|---|---|---|---|---|
| Activity | Gross Receipts | Expenses | Net Receipts | |
| Admin | 336 | - | 336 |
|
| Amazon Donation | 2,000 | 2,000 |
||
| Christmas Activities | 5,387 | 898 | 4,489 |
|
| Disco | 1,968 | 434 | 1,534 | |
| Easy Fundraising | 210 | 210 |
||
| Father's Day | 2,494 |
1,193 | 1,301 | |
| GFS Donations | 37,883 | - | 37,883 |
|
| Misc | 1,682 |
518 | 1,164 | |
| Mother's Day | 2,838 | 2,175 | 663 | |
| Quiz Night | 498 | 73 | 425 | |
| School Lottery | 903 | 20 | 883 | |
| Summer Fair | 6,916 | 2,169 | 4,747 | |
| Textile Recycling | 100 | 100 | ||
| Uniform Sales | 770 | 216 | 554 | |
| Science Kit Sale | 12 | 12 | ||
| Panto | 2,318 | 1,572 | 746 | |
| Friday PM Sales | 317 |
263 | 54 | |
| Grand Draw | 488 | 50 | 438 | |
| Silent Auction | 1,053 | 1,053 | ||
| TOTAL | 29,955 | 47,800 | - | 17,845 |
4. SCHOOL DONATIONS
| Totaldonationswere £21,826 | Totaldonationswere £21,826 | Totaldonationswere £21,826 | . | . |
|---|---|---|---|---|
| EYFS Playground | 10,536 | |||
| Forest School Resources | 4,000 | |||
| Class Allocations | 5,400 | |||
| Leavers Hoodies | 1,601 | |||
| EYFS PlayKitchen | 289 | |||
| Total Donations | 21,826 |
5. RELATED PARTY TRANSACTIONS
There have been no related party transactions in the reporting period.
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