Potterspury Preschool
Report for Potterspury Preschool for year ending 31st July
2022
Registered details
Potterspury Pre-school is a Voluntary Managed Early Years setting,
registered with OFSTED under registration number 219968 and with the
Charities Commission under reference 287096. The registered address is:
C/0 John Hellins Primary School, Brownswood Drive, Potterspury,
Towcester, Northants, N2 7QB.
Our Management Committee (Trustees) are elected at our AGM, that
usually takes place in June or July each year. We have a minimum of 5
trustees, including Chair, Treasurer and Secretary, and up to 12, elected
at the AGM, with the option to co-opt 3 more during the year.
Current Trustees/Committee members are:
ludy Holt (Chair)
Joanna Johnson (Secretary)
Helen Peel (Treasurer)
Ordinary members: Victoria Wale, Jennifer Chilton, Nicola Woolford, Nicky
Pinto-Perez, Kaley Collins, Amy Johnson, Thomas lohnson.
Activities and objectives
September saw the Preschool open with 24 children on roll children with
only 5 doing full time, over the year this has slowly grown to having 33
children on roll and 8 doing full time. We already have children booked in
for September 2022, along with some new enquiries.
Over the 2021-2022 academic year, the preschool has done a variety of
artivities and fundraising events. We kicked of the year with our Harvest
festival which saw the children walk down to the church where they sang
some songs had a lovely harvest story and you all kindly donated some
food to the harvest hamper. Having such a great connection with the
church meant that we could also hold our Christmas concert there too
Pagelof4
Potterspury Preschool
which was a delightful event with all the children in their Christmas
costumes, they sang festive songs and no doubt made a few parents well
The end of 2021 saw Teresa, our SENDCO, who had been at the preschool
for a few years and a valid member of the team, leave the setting.
Spring time is also a great time of year to be spending more time outside
and watching everything grow and develop. This was a great opportunity
to do S,ime planting with the children including tomatoes, carrots and
runner beans.
Easter time was the next big event and that saw the children get involved
with an Easter egg hunt and bonnet parade. The different bonnets were
fantastlc especlally the creativity including the rocket bonnet. Another
great event was being able to celebrate the queens Jubilee, the children
did a variety of artivities to learn more about the queen and were also
gifted some jubilee flowers to plant at home. This was a special event for
Kate as it was here last week as manager of the preschool after being
here for 5yrs.
We were please to welcome Jo, as Deputy Manager and SENDCO, and
Claire, as Manager, to the setting in May 2022.
During the summer tertn we started making some changes to how the
day operates for the children within the setting. We have started following
the children's interests to aid our planning and support their development.
This has sparked lots of different interests including birds, life cycles,
frogs and fashion to name a few. We have also been looking at special
days including healthy eating week where we challenged the children to
"eat a rainbow. Our older children have also had the chance to attend
forest school, operated by Acorn Childcare at Salcey Forest, which has
been amazing for them, they have been leaming new skills, working on
team work, trying out things that were a little scary and developing a new
thirst for the great outdoors. We look forward to attending again next
year.
Tapestry, our online learning journal, has seen the introduction of a
weekly memo where we have been uploading photos and activities that
we have done throughout the week plus keeping parents up to date with
what is going on. The weekly memo is on top of observations that are
also done within the preschool by each child's key person.
Looking forward to the future we are hoping to develop our garden over
the summer introducing lots of natural materials, plants, upgrading the
mud kitchen, opportunities to explore bugs and nature plus being able to
Page2of4
Potterspury Preschool
develop all our senses. We are also hoping that now everything 15 slowly
returning to normal, so that we can do lots of activities and events over
the next 12 months involving all the children, parents and wider
community.
From September 2022 we will also be changing our admissions policy to
allow 2yr olds to join us for morning sessions as well as all day sessions
allowing parents to have more freedom on the sessions they would like
their child to attend preschool.
Accounts
The financial part of this report should be read in conjunction with the
Profit and Loss Accounts and Balance Sheet for the Potterspury Preschool
financial year 1st August 2021 to 31st July 2022.
For the 2021-2022 financial year, the preschool made a loss of £8324.
There were several fattors contributing to this loss. There was a debt to
the school for historic gas usage that amounted to £3750, plus the water
usage, also via the school, accrued for 2 years, amounting to just under
£500. The manager role was offered to an individual who, for personal
reasons was unable to start the role when needed. To avoid having no
manager in role, with the associated risk of having to close the setting, a
settlement was offered and accepted by the individual, resulting in an
additional £1300 in unplanned wage costs, and the role was subsequently
offered to Claire Bailey.
We have been in the fortunate position of having fixed a 2-year contratt
for electricity prices, that ends in December 2023, so haven't seen the
increase in those costs that could have happened, however there has
been a general increase in general running costs, and we have no control
of gas or water prices, that are charged by the school based on their
contracted unit and standing charge prices. Our staff hourly wage rates
are linked to the National Living Wage, 50 an increase there was seen
from April, along with a negotiated slightly higher rate than previously
paid, for our new manager and deputy, who both started in the summer
term.
To mitigate the situation, cleaning costs have already been reduced
slightlyi With a redurtion in the hours provided by our cleaning company
and we are looking at options for reducing these further.
Budgets have been set and are being monitored for a number of
categories, such as resources spending.
Page3of4
Potterspury Preschool
Trustees/committee have been fundraising to support purchase of
resources, and to cover some maintenance/improvements and other one-
off items of expenditure.
Fees were increased across the board in April 2021. We will be looking at
our fees strurture each summer term, with a view to ensuring our hourly
rate from each September reflects any increase in costs.
Reserves
Our resenies policy is to keep a reserve of approximately three months,
operational costs, plus any staff redundancy liability. As at the end of this
financial year, our reserve should be at £32,000. We have had to use
resenie funds to cover our loss for the 2021-22 financial year, and our
objective for the 2022-23 year, and into the 2023-24 year if necessary, is
to return to a break-eveli position on day-to-day operations and start to
build the reserve back up to the corrett figure.
END OF REPORT
The above report, and the annual accounts, were presented to the
Committeeffrustees at a meeting held on Thursday 20th April 2023 and
accepted by the Trustees.
HOL
dLI.
.JowKJ
Soci£FoC
Page4of4
## **Profit and Loss**
## **Potterspury Pre-school For the year ended 31 July 2022**
|**Profit and Loss**
**Potterspury Pre-school**
**For the year ended 31 July 2022**||
|---|---|
||**2022**|
|**Turnover**||
|EYPP Funding|1,520.64|
|Fees|21,786.18|
|SEND - Notional|609.73|
|SEND-specific funding|624.00|
|Standard Funding & Grants|51,787.35|
|**Total Turnover**|**76,327.90**|
|**Cost of Sales**||
|Direct Expenses|2,216.28|
|**Total Cost of Sales**|**2,216.28**|
|**Gross Profit**|**74,111.62**|
|**Administrative Costs**||
|Advertising & Marketing|70.00|
|Bank Fees|55.82|
|Cleaning|4,601.37|
|Consulting|828.00|
|Entertainment-100% business|55.17|
|Household supplies|104.59|
|Insurance|1,597.94|
|IT Software and Consumables|609.60|
|Office Equipment|86.40|
|Pensions Costs|1,691.02|
|Postage, Freight & Courier|23.43|
|Printing & Stationery|333.90|
|Repairs & Maintenance|2,195.15|
|Resources & Equipment|1,803.69|
|Salaries|62,167.86|
|Staff Training|600.30|
|Subscriptions|311.65|
|Telephone & Internet|560.83|
|Utilities - Electricity/Gas/Water|4,691.15|
|**Total Administrative Costs**|**82,387.87**|
|**Operating Profit**|**(8,276.25)**|
|**Other Income**||
|Fundraising & Donations|(48.39)|
|**Total Other Income**|**(48.39)**|
Profit and Loss
Potterspury Pre-school
Profit and Loss
**2022**
|**Profit on Ordinary Activities Before Taxation**|**(8,324.64)**|
|---|---|
|**Profit after Taxation**|**(8,324.64)**|
Profit and Loss
Potterspury Pre-school
## **Independent examiner’s report to the trustees of Potterspury Pre-school**
I report to the trustees on my examination of the accounts of the Potterspury Preschool for the year ended 31[st] July 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Potterspury Preschool you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Michelle Fisher ACMA
Relevant professional qualification or membership of professional bodies (if any): Chartered Institute of Management Accountant Address: 25 High Street, Weston, Northants, NN12 8PU Date: 4[th] May 2023