Old Town Youth Club AN INDEPENDENf CLUB FFlL￿TEDTo'. SPORTED CROYDON VOLUPJTARY ACT1014 REGISTERED WTrI ¢ROYt)QN COUNCIL CHARLES MAJOR CENTRE DUPPAS HILL TERRACE. CROYDON. SURREY. CRO 4BA Ttrlephorn: 020 8688 9921 ANNUAL REPORT AND FINANCIAL STATEMENTS OF ACCOUNTS FOR THE PERIOD I APRIL 2020 TO 31 MARCH 2021 MANAGEMENf COMMirrEE Hon. Chairnian: OFFICERS Hon. Vi¢¢ Chairnian: Hon. Treasurer: Alan Homes Helen Jones MANAGEMELYf COMMITTEE Ray Ed￿ard& Trina Harri4 Paul Songer, Andrew Patten, MEMBERS Dave Lawrence, Karen Barnes, Stan Fowler ADVISOR TO THE MANAGEMENT cOMMI￿EE Tony Harris BAIYKERS: Lloyds BanK North End, Croydon HON. SOLICITOR: INDEPENDENT EXAMINER David Weeden, FCA, Hamilton Eddy and Co. CUSTODIAN TRUSTEES: National Association of Clubs for Young People PART TIME YOUTH and COMMUNITY WORKER Tony Harris PART TIME STEWARD: Trncy Shirley Pagè 1 Profile of Trustees/Mana ement Commlttee me￿berS durin 2020121 Chairman: Alan Homes Joined MIC 1974 Neigtsbour of Tony HarrAS at Addiscombe Chairnian to 1997. Te-elected 30.1.2001 (82) V. Chairnian Treasurer: Helen Jolles Joined Club 1981 Ex Members Colllmittee Joined MIC 10 January 2005 Elected Treasurer 10 April 2019 (53) Members". Stan Fowler Joined Club 1965, Chaim￿l Members Comm. 1970. Qual. Ptt Youth Worker, Joined 1978 Chairman 1997 to 30.1.2001 (69) Ray Edwards (58) Joined Club 1978 Joined MIC March 1996 Trina Harris Joined MIC 12 March 2007 Local Resident (51) Dave Laivrence Joined Club 1971 Member of MIC 1997 to 2006 R¢-Join¢d MIC 25 February 2015 (65) Paul Songer (62) Joined MIC 27 January 2016 Qual. Youth Worker Long association with club as a member of SCYP Staff Karen Bames Joined MIC 25 May 2016 Local Resident (54) AndT¢W Patt¢n (50) Join¢d Club 1983 Joined MIC 30 September 2020 Advisor Tony Hatris Full Time Youth and Community Worker Old Town Youth Club July 1964 to March 1998 Joined MIC 23 April 1998 to 25 February 2004 Part Time Voluntary Youth and Community Worker April 1998 to date (82) Steward Tracy Shirley (53} Joined Club 1981 Appointed Steward September 2008 to date Pagè 2 CHAIRMANS REPORT A y¢ar of enforc¢d inactivity doesn't excus¢ our l(Kal politicians for maintsining their abandonment of our young people. Leadership is required to come from somewhere to show Ihe young do count and that there 15 a choice other than gangs or just wandering the streets. Unfortunately I do not see any signs of leadership in this regard. The Youth and Con)Jnunity Report shows how we have been closed down because of Covid and have been unable to continue to provide facilities for young people and SUPFX)rt the Conununity. We are still pursuing our relationship with the Croydon Sea Cadets and hoping for a beneficial outcome for both parties. General care and maintenance at Croydon is superbly done by Tracy and Tony Backshall but this year nothing at all which will cause a big buili up in things to be done when we do open. Hareswith Pond. our Nature Study and Outdoor Activity Centre at Storrington, West Sussex, was able to provide a much needed refuge for families in their 'bubbles' during the summer. regret that because of personaI circumstances I have not been able to be as involved as much as in the past year and. unfortunately. do not hold out much hope for an early improvement. Alan Homes. Pagè 3 TREASURERS REPORT The Accounts for the financial year April 2020 _ March 2021 showed a surplus of £25,653, with a closing balance of £40.457. This was the result of Covid 19 Support GrJJ]ts and staff being put on Furlougb. General Fund - shows thai there is a £21,686 Credit" against the debit of £9.010 of the previous year. This w&s ¢ntirely due to the Covid 19 Grants of £20,660 and Furlough Grants of £15,507 which offset the loss of income from leiiings due to the closure during Lockdowns durAng the year. We did have some Lettings when lockdowns were not inforced with users made resFrt)nsible for their own cleaning of Covid 19 sanitation requirements. as the amount of use w&s small and irregular generating insufficient income to re-instate staff. A¢¢ Van Hire, based a few hundred yards from the club, have agreed to hire the cary)ark when not needed and this has been the main sourc¢ of income along with Serenity SEN School and the Sea Cadets. Under the Government Covid-19 Suppor¢ Trdcy and Tony have been furloughed. until fi￿¢r notice. Members Fund- With no -open" youth club, the only income is from Ihe pupil referral units, using the coffec bar occasionally. The Members Fund will b¢ closed and balance tranSfe￿¢d to the Generafi Fund. Mini Bus Fund - having been written off by th¢ insurance company last year the fmal income of £600, for the sale of the vehicle, is shown. The Minibus Fund will be closed and balanc¢ trallsfe￿ed to the General Fund. Storrin ton Fund - Showed a SUTplus of £3.061 being up from the previous Y￿,5 surplus of £2.118. This being as a result of the increase in Hiring due to Covid 19 blocking peoples usual holiday abroad. Expenditure on utilities and Tepairs increased from that of th¢ previous yeaT partially due to the increased hirtng. Again thanks are given to the various parties who donated tools. materials, time and labour, these PCTsons and companies being highlighted in both the Chaimian's and Leaders reports. We are thankful to both Croydon and Horsham Councils for th¢ Covid 19 Rate R¢li¢f resulting in no Business Rates were paid for the Croydon Old Town and Storrington premises. We would also like to thank Tom Simmonds, own¢T of All Save, who hLs provided free of charge the servicing And replacement of fire extinguishers at both Croydon and Storrington for tbe past 5 years. Helen Jones Hon. Treasurer Pagè 4 YOtrrH AND COMMUNITY REPORT 2020121 COVID 19 caused the closure of the club and the staff being pul on fiwlough for the whole of this fingllcial year. However by working ￿1th useT groups they were able to use the ptemises, wh¢n permitted by r¢strictions. ex¢rcising their own cleaning and sanitisation regin]es. This h¢lp¢d them cope with the difficult circumstances they found themselves in and were able to participate. in their 'bubbles'. in those activities that their membeTS waIited. STORRINGTON was used by 'family bubbles. most weekend during the summer and provided a welcome safe outdoor experience for the children after months of being locked dowi. The group of volunteers ty to keep th¢ cabin, the lake and the woods in good older but it is a mammoth task. During the year Norvin, Kirsty and myself have carried out safety checks and felled 2 ash die back trees. CO-OPERATION WITH THE COMhIUNITY AND OTHER AGENCIES BALL GAMF.S AREA was used by users when on the premixes. PUPIL REFERRAL UNrrs did nol us¢ th¢ premises during the year but have said they will start again in the next Academic Year. PILATE classes were closed. YOGA classes were closed CHILDRENS BIRTHDAY PARTIES bookings were cancelled and closed for the year. CROYDON SEA CADETS did not use the premises. CROYDON DROP tN COIYSELLING closed for the year. SOUTH CROYDOI¥4 TABLE TENNIS CLUB closed for most of the year SERENITY SEN SCHOOL opened in September and used the premises when schools were not on lo¢kdown. We have been sorry that we have not been able lo provide our usual services to the community this year. It has be¢n v¢ry strange walking up and checking the security of tbe building when it is so empty and cold in5t¢ad of its usual hive of activity. L&8tly may I thank all those that have provided support when needed during this difficult year. Tony Harris- Youth and Cotnrnunity Worker Pagè 5 Old Town Youth Club AN INDEPENDENT CLUB +IFFILIATEO TO. COIIMUNtrf TRANSPORT A55(￿lATION SPORTED ¢ROYtK)N VOLUKtARY ACTION REGISTERED CROYL¥)N COUNCIL OYOO CHARLES MAJOR CENTRE DUPPAS HILL TERRACE. CROYDON, SURREY. CRO 4BA Telephone- 020 8688 9921 CLUB HOUSE- APPROX. 3750 S . Ff. 2-STOREY PURPOSE BUILT FREEHOLD- OWNED BY CLUB GROUND FLOOR Coffee Barl Games Area: 38 ft. x 15 ft. includes chairs coffee tables, table games and catering equipmenL Table Tennis Table, Pool Table, Air Hockey and Table Football. MeetingslAetivity Room: 20 ft. x 15 ft. - contains chairs and tables Outdoor Pursuits Rooml Work8hop 20 ft. x 15 ft. Storage for Camping and Canoeing Equipment. 16 kits comprising of paddle, spray cover. bouyancy aid. wet suit: helmei and walerproof containers, tenL sleeping bag, bivy bag, ka￿lmat, water-proof anorak and trousers, stove, canteen. Me55 tents, kitchen equipment. Art and Craft Equipment. Cleaning materials and equipment. Maintenance tools. Office: Ilft.x8ft. Boiler Room Gents, Toilet Foyer a￿d Staircase Ladies Toilet Disabled Toilet FIRST FLOOR 55 ft. x 28 ft. 5 Table Tennis Tables. Badminton Court, Unihoc pitch. Storage: 100 Chairs, 80 ft. TTrstle Tables and Benches. Bouncy C&stle. Stage: EXTERNAL Floodlit Games Area Car Park: 80 ft. x 40 ft. with storage bunker. 80 ft. x 40 ft. Canoe Trailer. HAREswrrH POND NATURE STUDY AND OUTDOOR PURSUITS CENTRE- STORRINGTON FREEHOLD- OWNED BY THE CLUB 8 acres of mix¢d woodland: 1.5 acre of lake and stream. Members built accommodation for 12 persons, 30 ft. x 20 ft. with two bunk bedrooms. kiichenlcommon room, toilets and hot shower. Brick built, elm board clad with Marley Tile Roof. Mains electricity and water. 30ft x 7ft Storage shed. ChaimanAJan HOMe5-Trea5ur￿ HÈlen Jones- Youlh aThY CommuntyWtyk¥T(x)y Harris RegiSter&J thrity 286889 Pagè 6 ACTtvrriES AVAIL.4BLE AT OLD TOWN YoifTH CLUB ACTIVITIES THAT TAKE PLACE EVERY DAY Football Basketball Pool Table Tennis Air Hockey Table FootbaIl Badminton Ball Games Area Ball Games Area Gam¢s Room Games Room Gam¢s Room Small Games Room Hall ACTIVITIES THAT TAKE PLACE SOME DAYS ChesslDraugbts Table Football Four in a Row Unihock Bouncy Castle Pilates Get Fit Classes Football Coaching Hall Birthday Partie5 Hall Polling Station Ground Floor Games Room Sn￿1 Games Room Games Room Hall Hall ACTI￿Ty E UIPMENTfFACILITIES AVAILABLE IF RE UIRED Rounders Tug of War Rope Football Short Tennis Volleyball Skittles Table Skittles Games R¢)om Art and Crafts Stocks of various materials and equipment 24 Canoes of various desIgn￿disCIplIneS with all necessary equiprnent CanoelBox Trailer to caTry 14 Canoes and Equipment Camping Equipment Mess Tents and Camp Catering Equipment Tables. Benches and Chairs Tripod Screen Various CountrylForesty Conservation Tools Various Building Maintenance Tools Field Field Fi¢ld Field or Ball Games Area Ball Games Area Pagè 7 ## **OLD TOWN YOUTH CLUB STATEMENT OF RECEIPTS AND PAYMENTS** |Date from
Date to
**BANK & CASH BALANCES**
Cash at Bank (General A/C)
Cash at Bank (Business A/C)
Cash in Hand
**Closing Balance**
**RECEIPTS**
**General Funds**
Club Hire
10,508.50
Croydon Council - Covid Grants
20,660.00
HMRC CJRS Grants
15,507.71
Sundry Income
290.00
**Members Fund**
Coffee Bar
15.04
Sundry Income
-
**Minibus**
Minibus Hire
-
Donations/Grants
600.00
Sundry Income
-
**Storrington**
Storrington Hire
3,625.00
Sundry Income
-
**PAYMENTS**
**General Funds**
Salaries
20,475.71
General Insurance
1,721.22
Utilities
1,304.33
Cleaning
97.72
Maintenance
423.73
Stationery
37.15
Telephone/Internet/Post
605.34
Sundry Expenses
324.50
**Members Fund**
Coffee Bar
-
Activities
-
Sundry Expenses
-
**Minibus**
Diesel
-
Insurance
-
Service/Repairs
-
Road Tax/MOT
-
Sundry Expenses
-
**Storrington**
Repairs
23.38
Utilities
437.62
Sundry Expenses
102.53
**SURPLUS/(DEFICIT) FOR THE YEAR**
BANK & CASH BALANCES AT START OF YEAR
**BANK & CASH BALANCES AT END OF YEAR**|10,508.50
20,660.00
15,507.71
290.00
15.04
-
-
600.00
-
3,625.00
-|Apr-20
Mar-21
40,357.12
0.52
100.00
**40,457.64**
**£**
51,206.25
25,553.23
25,653.02
14,804.62
**40,457.64**
**£**|18,303.75
-
-
34.80
88.36
-
2,342.51
25.00
2,838.00
2,815.00
-|Apr-19
Mar-20
14,704.10
0.52
100.00| |---|---|---|---|---| |||||**14,804.62**
**£**| |||||26,447.42
29,001.51| ||20,475.71
1,721.22
1,304.33
97.72
423.73
37.15
605.34
324.50
-
-
-
-
-
-
-
-
23.38
437.62
102.53||19,073.57
-
2,282.11
232.20
4,423.18
162.33
653.97
521.15
90.23
-
50.00
96.98
76.53
642.31
-
-
69.36
293.83
333.76|| |||||| |||||2,554.09)
(
17,358.71| |||||**14,804.62**
**£**| Page 8 ## **OLD TOWN YOUTH CLUB GENERAL FUND RECEIPTS & PAYMENTS ACCOUNT** |Date from
Date to
**RECEIPTS**
Club Hire
Croydon Council - Covid grants
HMRC CJRS grants
General Income Sundries
**Total Receipts**
**Payments**
Salaries
General Insurance
Utilities
Cleaning
Maintenance
Stationery
Telephone/Internet/Post
General Expentiture Sundries
**Total Payments**
**Net (Payments)**|Apr-20
Mar-21
£10,508.50
£20,660.00
£15,507.71
£290.00
**£46,966.21**
£20,475.71
£1,721.22
£1,304.33
£97.72
£423.73
£37.15
£605.34
£324.50
**£24,989.70**
**£21,976.51**|April-19
March-20
£18,303.75
£0.00
£34.80
**£18,338.55**
£19,073.57
£0.00
£2,282.11
£232.20
£4,423.18
£162.33
£653.97
£521.15
**£27,348.51**
**-£9,009.96**| |---|---|---| Page 9 ## **OLD TOWN YOUTH CLUB MEMBERS DESIGNATED FUND RECEIPTS & PAYMENTS ACCOUNT** |Date from
Date to
**RECEIPTS**
Coffee Bar
Subs
Member Income Sundries
**Total Receipts**
**Payments**
Coffee bar
Activities
Member Expen Sundries
**Total Payments**
**Net (Payments)**|Apr-20
April-19
Mar-21
March-20
£15.04
£88.36
£0.00
£0.00
£0.00
£0.00
**£15.04**
**£88.36**
£0.00
£90.23
£0.00
£0.00
£0.00
£50.00
**£0.00**
**£140.23**
**£15.04**
**-£51.87**|Apr-20
April-19
Mar-21
March-20
£15.04
£88.36
£0.00
£0.00
£0.00
£0.00
**£15.04**
**£88.36**
£0.00
£90.23
£0.00
£0.00
£0.00
£50.00
**£0.00**
**£140.23**
**£15.04**
**-£51.87**| |---|---|---| |||**-£51.87**| Page 10 ## **OLD TOWN YOUTH CLUB MINIBUS DESIGNATED FUND RECEIPTS & PAYMENTS ACCOUNT** |Date from
Date to
**RECEIPTS**
Minibus Hire
Minibus Donations/Grants
Minibus Income Sundries
**Total Receipts**
**Payments**
Diesel
Insurance
Service
Road Tax/MOT
Minibus Expen Sundries
**Total Payments**
**Net (Payments)**|Apr-20
April-19
Mar-21
March-20
£0.00
£2,342.51
£600.00
£25.00
£0.00
£2,838.00
**£600.00**
**£5,205.51**
£0.00
£96.98
£0.00
£76.53
£0.00
£642.31
£0.00
£0.00
£0.00
£0.00
**£0.00**
**£815.82**
**£600.00**
**£4,389.69**|April-19
March-20
£2,342.51
£25.00
£2,838.00
**£5,205.51**|April-19
March-20
£2,342.51
£25.00
£2,838.00
**£5,205.51**| |---|---|---|---| ||||£96.98
£76.53
£642.31
£0.00
£0.00
**£815.82**| Page 11 ## **OLD TOWN YOUTH CLUB STORRINGTON DESIGNATED FUND RECEIPTS & PAYMENTS ACCOUNT** |Date from
Date to
**RECEIPTS**
Storrington Hire
Storrington Donations/Grants
Storrington Income Sundries
Storrington Hire Reimbusment
**Total Receipts**
**Payments**
Storrington Repairs
Storrington Activities
Storrington Utilities
Storrington Expen Sundries
**Total Payments**
**Net (Payments)**|Apr-20
Mar-21
£3,625.00
£0
£0
£0
**£3,625.00**
£23.38
£0.00
£437.62
£102.53
**£563.53**
**£3,061.47**|April-19
March-20
£2,815.00
£0
£0.00
£0
**£2,815.00**
£69.36
£0.00
£293.83
£333.76
**£696.95**
**£2,118.05**|April-19
March-20
£2,815.00
£0
£0.00
£0
**£2,815.00**|April-19
March-20
£2,815.00
£0
£0.00
£0
**£2,815.00**| |---|---|---|---|---| |||||£69.36
£0.00
£293.83
£333.76
**£696.95**| Page 12 Page 13