**REGISTERED CHARITY NUMBER: 286824**
## Report of the Trustees and
## Unaudited Financial Statements for the Year Ended 30 April 2023
## for
## Meadow Sports Football Club
Lightwater Accountants Limited
2 Quarry Bank Lightwater Surrey GU18 5PE
Meadow Sports Football Club
Contents of the Financial Statements for the Year Ended 30 April 2023
||Page|
|---|---|
|Report of the Trustees|1 to 3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Financial Statements|7 to 11|
|Detailed Statement of Financial Activities|12 to 13|
Meadow Sports Football Club
## Report of the Trustees
for the Year Ended 30 April 2023
The trustees present their report with the financial statements of the charity for the year ended 30 April 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
To advance the education of all young people to the age of 25 by the provision of facilities for physical education so as to develop their physical, mental and spiritual capacities that they may grow to full maturity as individuals and members of society, and that their conditions of life may be improved.
## **Public benefit**
The trustees confirm that they have referred to the guidance contained in the charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The objectives of the charity have been pursued through a range of activities. These include:
1. Coaching boys and girls in football skills and team play.
2. Organising training and match facilities for the youngsters.
3. Organising football matches for boys and girls, including:
- a. League or Cup matches every Sunday.
- b. Entry to tournaments in the Woking area, the UK and abroad.
4. Hosting a seven-a-side summer tournament at Loop Road for local teams and a five-a-side winter tournament for members only.
5. Holding social events for the youngsters and their parents throughout the year.
Funding for these activities comes from Members and supporters.
## **FINANCIAL REVIEW**
## **Reserves policy**
- The Trustees feel it prudent and proper to maintain the charity's reserves at a level sufficient to cover: 1. Existing commitments, for example, clubhouse rental, and kit and equipment replacement costs,
2. Future commitments.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
## **Recruitment and appointment of new trustees**
The management committee of Meadow Sports ("the charity") are its trustees for the purposes of charity law and throughout this report are collectively referred to as the trustees. As set out in the constitution, the trustees are elected by the Honorary Membership (e.g. parents and friends of child members) attending the Annual General Meeting to serve for a period of one year.
Page 1
Meadow Sports Football Club
Report of the Trustees for the Year Ended 30 April 2023
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Organisational structure**
The management committee, comprising President, Chairman, Vice Chairman, Secretary, Treasurer, Discipline Protection Officer, Child Protection Officer, Youth Development Officer, and other co-opted members, meet monthly and administer the charity.
There are three types of membership:
## Playing Members
" Any person registered to play U18s football for the Club will be a 'Playing Member' of the Club.
" Playing members are not entitled to vote at General Meetings or hold positions on the Management Committee (the 'Committee').
" Playing members must be registered with the Club by an appropriate adult. On signing the registration form the appropriate adult becomes an 'Adult Member' of the Club.
## Adult members
" Any person appointed to manage a team (including U23s) or elected to the Committee will automatically become an Adult Member as will any person cleared by the Welfare Officer to be an assistant coach (the Welfare Officer will maintain a list of such persons).
## Players registered to the U23s
" Any player registered to the U23s side shall also be Adult Members.
" Adult Members are entitled to attend and vote at General Meetings and are eligible to stand for any position on the Management Committee.
## DURATION, RESIGNATION AND EXPULSION
" Membership shall run from the date of registration until the following 31 July.
" A member shall cease to be a member of the Club from the date on which he/she gives notice to the Committee of resignation.
" The Committee may expel a member when, in its opinion, it would not be in the interests of the club for them to remain a member. An appeal against such a decision may be made to the Committee via the Discipline Officer who will determine the process for considering the appeal.
" A member who resigns or is expelled shall not be entitled to claim any, or any share of, any, of the income and assets of the Club (the "Club Property").
## **Related parties**
Meadow Sports Old Wokingians, MSOW, is a combined committee of Meadow Sports Football Club and Old Wokingians Football Club to maintain clubhouse facilities. It is made up of 5 members from each club. The Chairmanship is held for two years and is rotated between the clubs. MSOW charges rent (or subscription) to Meadow Sports and to Old Wokingians for the use of the clubhouse.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 286824
Page 2
Meadow Sports Football Club
Report of the Trustees for the Year Ended 30 April 2023
## **Principal address**
Loop Road Clubhouse Loop Road Woking Surrey GU22 9BQ
## **Trustees**
M Waters S Hearn (resigned 14.7.22) K Hammas Mrs M Hammas B McConville (resigned 14.7.22) C Kurn (resigned 14.7.22) G Nicholl (appointed 14.7.22)
## **Independent Examiner**
Mrs Katharine Sarah Hardy Lightwater Accountants Limited 2 Quarry Bank Lightwater Surrey GU18 5PE
## **TREASURER'S REPORT**
The club is back to full strength after the end of the pandemic, team numbers have increased and there had been a considerable increase in the number of girls playing at the club. Mini Meadows continues to grow in numbers providing players for the future.
There was no tour this season, but we did send one team to St George's Park, the England training camp to attend a tournament. Next season we are looking to send a team to Holland with a vision to send more teams abroad in the future.
Our tournament this year was a huge success and next year we hope to hold the event over two weekends so that the older age groups are included.
This year Meadow Sports F.C. was awarded the F.A. Accredited Three Star Club Award, and we are very proud to have achieved this.
We are in the process of updating the club house and facilities with funds now in place, and we are hoping that the extension to the 3G pitch will go ahead next year.
Approved by order of the board of trustees on 19 February 2024 and signed on its behalf by:
K Hammas - Trustee
Page 3
## Independent Examiner's Report to the Trustees of Meadow Sports Football Club
## **Independent examiner's report to the trustees of Meadow Sports Football Club**
I report to the charity trustees on my examination of the accounts of Meadow Sports Football Club (the Trust) for the year ended 30 April 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs Katharine Sarah Hardy
Lightwater Accountants Limited 2 Quarry Bank Lightwater Surrey GU18 5PE
20 February 2024
Page 4
Meadow Sports Football Club
## Statement of Financial Activities for the Year Ended 30 April 2023
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
11,429
**Charitable activities**
Football
88,632
Other trading activities
2
9,696
**Total**
109,757
**EXPENDITURE ON**
**Charitable activities**
Football
77,960
**NET INCOME**
31,797
**RECONCILIATION OF FUNDS**
Total funds brought forward
143,855
**TOTAL FUNDS CARRIED FORWARD**
175,652|Restricted
fund
£
-
-
-
-
-
-
-
-|30.4.23
Total
funds
£
11,429
88,632
9,696
109,757
77,960
31,797
143,855
175,652|30.4.22
Total
funds
£
7,291
90,192
20,483|
|---|---|---|---|
||||117,966|
||||59,754|
||||58,212
85,643|
||||143,855|
The notes form part of these financial statements
Page 5
## Meadow Sports Football Club
## Balance Sheet 30 April 2023
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
5
6,722
**CURRENT ASSETS**
Debtors
6
89,054
Cash at bank
88,789
177,843
**CREDITORS**
Amounts falling due within one year
7
(8,913)
**NET CURRENT ASSETS**
168,930
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
175,652
**NET ASSETS**
175,652
**FUNDS**
8
Unrestricted funds
**TOTAL FUNDS**|Restricted
fund
£
-
-
-
-
-
-
-
-|30.4.23
Total
funds
£
6,722
89,054
88,789
177,843
(8,913)
168,930
175,652
175,652
175,652
175,652|30.4.22
Total
funds
£
8,963
42,533
103,241
145,774
(10,882)
134,892
143,855
143,855
143,855
143,855|
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 19 February 2024 and were signed on its behalf by:
K Hammas - Trustee
The notes form part of these financial statements
Page 6
Meadow Sports Football Club
Notes to the Financial Statements for the Year Ended 30 April 2023
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Equipment - 25% on reducing balance
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Hire purchase and leasing commitments**
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Page 7
continued...
Meadow Sports Football Club
## Notes to the Financial Statements - continued for the Year Ended 30 April 2023
## **2. OTHER TRADING ACTIVITIES**
|Fundraising events
Clubhouse income|30.4.23
£
-
9,696
9,696|30.4.22
£
940
19,543|
|---|---|---|
|||20,483|
## **3. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 30 April 2023 nor for the year ended 30 April 2022.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 30 April 2023 nor for the year ended 30 April 2022.
## **4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2,291
**Charitable activities**
Football
90,192
Other trading activities
20,483
**Total**
112,966
**EXPENDITURE ON**
**Charitable activities**
Football
54,754
**NET INCOME**
58,212
**RECONCILIATION OF FUNDS**
Total funds brought forward
85,643
**TOTAL FUNDS CARRIED FORWARD**
143,855|Restricted
fund
£
5,000
-
-
5,000
5,000
-
-
-|Total
funds
£
7,291
90,192
20,483|
|---|---|---|
|||117,966|
|||59,754|
|||58,212
85,643|
|||143,855|
Page 8
continued...
Meadow Sports Football Club
## Notes to the Financial Statements - continued for the Year Ended 30 April 2023
|**5.**
**TANGIBLE FIXED ASSETS**
**COST**
At 1 May 2022 and 30 April 2023
**DEPRECIATION**
At 1 May 2022
Charge for year
At 30 April 2023
**NET BOOK VALUE**
At 30 April 2023
At 30 April 2022
**6.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other debtors - Paypal
Accrued income
Prepayments
**7.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other creditors
**8.**
**MOVEMENT IN FUNDS**
At 1.5.22
£
**Unrestricted funds**
General fund
143,855
**TOTAL FUNDS**
143,855|30.4.23
£
71,302
14,000
3,752
89,054
30.4.23
£
8,913
Net
movement
in funds
£
31,797
31,797|Equipment
£
29,593
20,630
2,241
22,871
6,722
8,963
30.4.22
£
28,559
7,000
6,974
42,533
30.4.22
£
10,882
At
30.4.23
£
175,652
175,652|
|---|---|---|
Page 9
continued...
Meadow Sports Football Club
Notes to the Financial Statements - continued for the Year Ended 30 April 2023
## **8. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|Incoming
Resources
resources
expended
£
£
**Unrestricted funds**
General fund
109,757
(77,960)
**TOTAL FUNDS**
109,757
(77,960)
**Comparatives for movement in funds**
Net
movement
At 1.5.21
in funds
£
£
**Unrestricted funds**
General fund
85,643
58,212
**TOTAL FUNDS**
85,643
58,212
Comparative net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
**Unrestricted funds**
General fund
112,966
(54,754)
**Restricted funds**
Kit fund
5,000
(5,000)
**TOTAL FUNDS**
117,966
(59,754)|Movement
in funds
£
31,797
31,797
At
30.4.22
£
143,855
143,855
Movement
in funds
£
58,212
-
58,212|
|---|---|
Page 10
continued...
Meadow Sports Football Club
Notes to the Financial Statements - continued for the Year Ended 30 April 2023
## **9. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 30 April 2023.
Page 11
Meadow Sports Football Club
|Detailed Statement of Financial Activities
for the Year Ended 30 April 2023
**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Gift aid
**Other trading activities**
Fundraising events
Clubhouse income
**Charitable activities**
Membership
Match fees
Tournaments and tours
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
MSOW rent
Match, tournament and tours
Equipment and kit
League fees
Pitches and clubhouse
Other expenses
Coaching and courses
3G Pitch Hire
Depreciation of tangible fixed assets
**Support costs**|30.4.23
£
4,429
7,000
11,429
-
9,696
9,696
45,493
17,079
26,060
88,632
109,757
8,000
14,639
24,188
4,054
20,361
1,935
1,240
-
2,241
76,658|30.4.22
£
6,796
495|
|---|---|---|
|||7,291
940
19,543|
|||20,483
47,157
21,414
21,621|
|||90,192|
|||117,966
-
12,748
23,386
2,724
9,769
1,265
180
7,315
912|
|||58,299|
This page does not form part of the statutory financial statements
Page 12
Meadow Sports Football Club
|Detailed Statement of Financial Activities
for the Year Ended 30 April 2023
**Support costs**
**Finance**
Paypal charges
**Governance costs**
Accountancy fees
Total resources expended
**Net income**|30.4.23
£
852
450
77,960
31,797|30.4.22
£
1,005
450|
|---|---|---|
|||59,754|
|||58,212|
This page does not form part of the statutory financial statements
Page 13