REGISTERED CHARITY NUMBER: 286824
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 30 April 2021
for
Meadow Sports Football Club
Lightwater Accountants Limited
2 Quarry Bank Lightwater Surrey GU18 5PE
Meadow Sports Football Club
Contents of the Financial Statements for the Year Ended 30 April 2021
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 11 |
| Detailed Statement of Financial Activities | 12 to 13 |
Meadow Sports Football Club
Report of the Trustees for the Year Ended 30 April 2021
The trustees present their report with the financial statements of the charity for the year ended 30 April 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
To advance the education of all young people to the age of 25 by the provision of facilities for physical education so as to develop their physical, mental and spiritual capacities that they may grow to full maturity as individuals and members of society, and that their conditions of life may be improved.
Public benefit
The trustees confirm that they have referred to the guidance contained in the charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The objectives of the charity have been pursued through a range of activities. These include:
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Coaching boys and girls in football skills and team play.
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Organising training and match facilities for the youngsters.
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Organising football matches for boys and girls, including:
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a. League or Cup matches every Sunday.
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b. Entry to tournaments in the Woking area, the UK and abroad.
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Hosting a seven-a-side summer tournament at Loop Road for local teams and a five-a-side winter tournament for members only.
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Holding social events for the youngsters and their parents throughout the year.
Funding for these activities comes from Members and supporters.
FINANCIAL REVIEW
Reserves policy
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The Trustees feel it prudent and proper to maintain the charity's reserves at a level sufficient to cover: 1. Existing commitments, for example, clubhouse rental, and kit and equipment replacement costs,
-
Future commitments.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Recruitment and appointment of new trustees
The management committee of Meadow Sports ("the charity") are its trustees for the purposes of charity law and throughout this report are collectively referred to as the trustees. As set out in the constitution, the trustees are elected by the Honorary Membership (e.g. parents and friends of child members) attending the Annual General Meeting to serve for a period of one year.
Page 1
Meadow Sports Football Club
Report of the Trustees for the Year Ended 30 April 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
Organisational structure
The management committee, comprising President, Chairman, Vice Chairman, Secretary, Treasurer, Discipline Protection Officer, Child Protection Officer, Youth Development Officer, and other co-opted members, meet monthly and administer the charity.
There are three types of membership:
Playing Members
" Any person registered to play U18s football for the Club will be a 'Playing Member' of the Club.
- " Playing members are not entitled to vote at General Meetings or hold positions on the Management Committee (the 'Committee').
" Playing members must be registered with the Club by an appropriate adult. On signing the registration form the appropriate adult becomes an 'Adult Member' of the Club.
Adult members
" Any person appointed to manage a team (including U23s) or elected to the Committee will automatically become an Adult Member as will any person cleared by the Welfare Officer to be an assistant coach (the Welfare Officer will maintain a list of such persons).
Players registered to the U23s
" Any player registered to the U23s side shall also be Adult Members.
" Adult Members are entitled to attend and vote at General Meetings and are eligible to stand for any position on the Management Committee.
DURATION, RESIGNATION AND EXPULSION
" Membership shall run from the date of registration until the following 31 July.
" A member shall cease to be a member of the Club from the date on which he/she gives notice to the Committee of resignation.
" The Committee may expel a member when, in its opinion, it would not be in the interests of the club for them to remain a member. An appeal against such a decision may be made to the Committee via the Discipline Officer who will determine the process for considering the appeal.
" A member who resigns or is expelled shall not be entitled to claim any, or any share of, any, of the income and assets of the Club (the "Club Property").
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
286824
Principal address
Loop Road Clubhouse Loop Road Woking Surrey GU22 9BQ
Page 2
Meadow Sports Football Club
Report of the Trustees for the Year Ended 30 April 2021
Trustees
M Waters S Hearn (appointed 8.7.21) Mrs S Rumble (resigned 28.3.21) Mrs L Hearn (resigned 8.7.21) K Hammas Mrs M Hammas B McConville (appointed 8.7.21) C Kurn (appointed 8.7.21)
Independent Examiner
Mrs Katharine Sarah Hardy Lightwater Accountants Limited 2 Quarry Bank Lightwater Surrey GU18 5PE
COVID 19 IMPACT
The Covid 19 crisis has affected Meadow Sports quite significantly. All grassroots football was cancelled when lockdown was announced on 23rd March 2020 by the UK Government. This meant that Meadow Sports was unable to receive any match or training fees that go towards the funding of the club. The lockdown also coincided with the busiest time in the season and resulted in the cancellation of the annual tournament, a weekend away of grassroots football due to take place over the early May 2020 Bank Holiday, and the home summer tournament in June 2020. These are usually huge fundraising events for the club and help fund new match kit for the players, general investment into providing training and equipment for the teams for the following season, as well as paying for registration fees to the Surrey FA and respective leagues which the club's teams play in and insurance costs.
As a local football club supporting local children and young adults, we hope to restart in September 2021 as all of the restrictions are lifted.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
............................................................ K Hammas - Trustee
Page 3
Independent Examiner's Report to the Trustees of Meadow Sports Football Club
Independent examiner's report to the trustees of Meadow Sports Football Club
I report to the charity trustees on my examination of the accounts of Meadow Sports Football Club (the Trust) for the year ended 30 April 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs Katharine Sarah Hardy Lightwater Accountants Limited 2 Quarry Bank Lightwater Surrey GU18 5PE
Date: .............................................
Page 4
Meadow Sports Football Club
Statement of Financial Activities for the Year Ended 30 April 2021
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 226 Charitable activities Football 48,244 Other trading activities 2 - Total 48,470 EXPENDITURE ON Charitable activities Football 27,379 NET INCOME 21,091 RECONCILIATION OF FUNDS Total funds brought forward 64,552 TOTAL FUNDS CARRIED FORWARD 85,643 |
Restricted fund £ - - - - - - - - |
30.4.21 Total funds £ 226 48,244 - 48,470 27,379 21,091 64,552 85,643 |
30.4.20 Total funds £ 9,327 98,680 384 108,391 95,082 13,309 51,243 64,552 |
|---|---|---|---|
The notes form part of these financial statements
Page 5
Meadow Sports Football Club
Balance Sheet
30 April 2021
| Unrestricted Restricted fund fund Notes £ £ FIXED ASSETS Tangible assets 5 3,648 - CURRENT ASSETS Debtors 6 27,506 - Cash at bank 57,459 - 84,965 - CREDITORS Amounts falling due within one year 7 (2,970) - NET CURRENT ASSETS 81,995 - TOTAL ASSETS LESS CURRENT LIABILITIES 85,643 - NET ASSETS 85,643 - FUNDS 8 Unrestricted funds TOTAL FUNDS |
30.4.21 Total funds £ 3,648 27,506 57,459 84,965 (2,970) 81,995 85,643 85,643 85,643 85,643 |
30.4.20 Total funds £ 4,864 29,513 30,625 60,138 (450) 59,688 64,552 64,552 64,552 64,552 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. K Hammas - Trustee
The notes form part of these financial statements
Page 6
Meadow Sports Football Club
Notes to the Financial Statements for the Year Ended 30 April 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Equipment - 25% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Page 7
continued...
Meadow Sports Football Club
Notes to the Financial Statements - continued for the Year Ended 30 April 2021
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 30.4.21 | 30.4.20 | |
| £ | £ | |
| Fundraising events | - | 384 |
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 April 2021 nor for the year ended 30 April 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 April 2021 nor for the year ended 30 April 2020.
4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 9,327 Charitable activities Football 98,680 Other trading activities 384 Total 108,391 EXPENDITURE ON Charitable activities Football 95,082 NET INCOME 13,309 RECONCILIATION OF FUNDS Total funds brought forward 51,243 TOTAL FUNDS CARRIED FORWARD 64,552 |
Restricted fund £ - - - - - - - - |
Total funds £ 9,327 98,680 384 108,391 95,082 13,309 51,243 64,552 |
|---|---|---|
Page 8
continued...
Meadow Sports Football Club
| Notes | to the Financial Statements-continued | |||
|---|---|---|---|---|
| for the Year Ended 30 April 2021 | ||||
| 5. | TANGIBLE FIXED ASSETS | |||
| Equipment | ||||
| £ | ||||
| COST | ||||
| At 1 May 2020 and 30 April 2021 | 23,366 | |||
| DEPRECIATION | ||||
| At 1 May 2020 | 18,502 | |||
| Charge for year | 1,216 | |||
| At 30 April 2021 | 19,718 | |||
| NET BOOK VALUE | ||||
| At 30 April 2021 | 3,648 | |||
| At 30 April 2020 | 4,864 | |||
| 6. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 30.4.21 | 30.4.20 | |||
| £ | £ | |||
| Other debtors - Paypal | 13,506 | 15,513 | ||
| Accrued income | 14,000 | 14,000 | ||
| 27,506 | 29,513 | |||
| 7. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 30.4.21 | 30.4.20 | |||
| £ | £ | |||
| Other creditors | 2,970 | 450 | ||
| 8. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1.5.20 | in funds | 30.4.21 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 64,552 | 21,091 | 85,643 | |
| TOTAL FUNDS | 64,552 | 21,091 | 85,643 |
Page 9
continued...
Meadow Sports Football Club
Notes to the Financial Statements - continued for the Year Ended 30 April 2021
8. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 48,470 | (27,379) | 21,091 |
| TOTAL FUNDS | 48,470 | (27,379) | 21,091 |
| Comparatives for movement in funds | |||
| Net | |||
| movement | At | ||
| At 1.5.19 | in funds | 30.4.20 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 51,243 | 13,309 | 64,552 |
| TOTAL FUNDS | 51,243 | 13,309 | 64,552 |
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 108,391 108,391 |
Resources expended £ (95,082) (95,082) |
Movement in funds £ 13,309 13,309 |
|---|---|---|---|
Page 10
continued...
Meadow Sports Football Club
Notes to the Financial Statements - continued for the Year Ended 30 April 2021
8. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Net movement At 1.5.19 in funds £ £ 51,243 34,400 51,243 34,400 |
At 30.4.21 £ 85,643 85,643 |
|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 156,861 | (122,461) | 34,400 |
| TOTAL FUNDS | 156,861 | (122,461) | 34,400 |
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 April 2021.
Page 11
Meadow Sports Football Club
Detailed Statement of Financial Activities for the Year Ended 30 April 2021
| INCOME AND ENDOWMENTS Donations and legacies Donations Gift aid Other trading activities Fundraising events Charitable activities Membership Match fees Tournaments and tours Total incoming resources EXPENDITURE Charitable activities MSOW rent Match, tournament and tours Equipment and kit League fees Pitches and clubhouse Other expenses Coaching and courses 3G Pitch Hire Depreciation of tangible fixed assets Support costs Finance Paypal charges |
30.4.21 £ 226 - 226 - 38,402 9,842 - 48,244 48,470 9,870 330 11,874 1,421 994 520 - - 1,216 26,225 704 |
30.4.20 £ 1,327 8,000 9,327 384 39,207 18,119 41,354 98,680 108,391 6,000 43,865 13,352 4,468 11,871 3,582 2,270 6,000 1,621 93,029 1,603 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 12
Meadow Sports Football Club
| Detailed Statement of Financial Activities for the Year Ended 30 April 2021 Finance Governance costs Accountancy fees Total resources expended Net income |
30.4.21 £ 450 27,379 21,091 |
30.4.20 £ 450 95,082 13,309 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 13