PETERBOROUGH OPERATIC AND DRAMATIC SOCIETY TRUSTEES REPORT AND ACCOUNTS YEAR ENDED 20th May 2025 TJ. French Joynson & Co 89A High Street Market Deepin8 Peterborough PE6 8ED TeL.' 01778 346706 t. Irenchl hotmail.eom PETERBOROUGH OPERATIC & DRAMATIC SOCIErY CHARITY DETAILS Mrs Tricia Glaves President TRUSTEES Mr Robert Melhuish Mrs Amanda Villamayor Mrs Jennie Dighton Mi55 Beci Piggott Mrs Georgina Kane Mrs Laura Sorrell Miss Amy Lythgoe Chairnian Vice-chairman Treasurer Secretary Members Representstive Members Representative Members Representative REGISTERED NUMBER 286815 CHARITY ADDRE Elm Tree Farm Crowland Road Eye Green Peterborough PE6T INDEPENDENT EXAMINERS Joynson & Co 89A High Street Market Deeping Peterborou8h PE6 8ED BANKERS Barclays Bank PLC I Church Street Peterborou8h PEI IXE Page I PETERBOROUGH OPERATIC & DRAMATIC SOCIETY CONTENTS PAGE Trustee5 Report Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to Accounts The followlng pages do not form part of the statutory accounts Show Income & Expenditure io Soclety Account li Balance Sheet 12 Notes to the above accounts 13 Page 2 PETERBOROUGH OPERATIC & DRAMATIC SOCIETY TRUSTEES REPORT FOR THE YEAR ENDED 20TH Ma TRUSTEES 2025 The aptx)intment of Trustees is in accordan￿ Vlith the Society's rules adopted in July 1982 and amended in January 1983 and again in July 2014 and again in 2023. CONSTITUTION OBJECTIVES AND POLICIES The Society is govemed by ru￿5 as approved by the Charity Commissh)n and registered by them on 7th February 1983. The Society's objectives are to educate the public in dramab'c and operatic arts, to fvrther the development of publi appreciation and taste in the said arts. to assist and further suth charitable insb'tutions and charitable purposes as the trustees shall decide from b'me lo tirrE in accordan￿ ￿'th their financial status. FINANCIAL REVIEW Well, what a busy year il has been for PODS again during this last financkil year. The first prc4JucthJn staged by the SOc￿ty was Litlle Shop of Hornrs in the Key Studio tetween 24th and 29h September 2024. We had originally intended to stage Avenue Q, bul tecause of casb'ng issues, the show was changed. m￿hael Cross had been asked to direct Avenue Q, and o)nsequenlly il was fell appropnate Ihal we should also invite him lo direcl"Littie Shop.. As a result, there was the addits'onal cost of a dir8Ctorfs fee of £1,600 to be included in first the budget and then the Final Account. We sold 622 I￿ketS over the run generating an income of £12,129. After th8 Key's expenses, including theat￿ hire had set against that figure, we eventualty received £7,891.14 fmm Landmark Theatres. That income was boosted by raffle takings of almost £500, programrrE advertssing of £200 and programme sales of £300. As a result, a very ¥4EII reoived show, and one that had been thoroughly enjoyed by all those taking part. only posted a loss of £2,315.61. The big musical of this financial year was Beauty & the Beast, was prOdU￿d on the main stage of the Key Theatre from 271h to 31* May. 8e¢ause ¥￿ have made the deusion to end this finawal year on 20Lh May 2025, b8¢ause of the implemenlalron of the Charitsble Incorporated organisat￿n on 21$1 May 2025, this show happened after the end of the year and accordingly, these accounts do not arKuralely reflect the final financial kyjsition. on￿ this has teen clarified and everything paid, and the settlement received from the Key Theatre, the Treasurer will prepa￿ an a(xounl specfflcally lor that show as a separate enttty and let the membership know the financial outcome 11 is certain however, that the society will make a loss, ￿￿USe the Disney ffjanisati)n impM)sed a cap on the ticket price and we could not sell tickets for MO￿ than £16 eath. In an attempt to increase sales, and because the show fell during school vacation lime, the decision was maje to add an extra mats'nee on the Thursday afternoon in an attempt to attract more young audiences. At that matinee, the Society took the innovative step of hiring a BSL expert to swJn the show for those who are hearing impaired, and we also made that [erfOrman￿ a relax&J Wforman￿ for chiklren and adults with leaming difficulb'es, to vthom regular theatre is tw much of a challenge. This was a great SUC￿ss, nol only for the audien￿ who attended, but for the perfomers themselves, ￿treSsIng the amazing level of enjoyment shared by the memtors of the audien￿ at this perf0mlan￿. The evening Ferfomiance on the Thursday was also a signed p*rformanct. Both additions to the schedule have done much to show the scciety's commitment lo ils objects, the development of public appreciation and tase in the arts, amongst all sectors of the Lxjmmunity. The amended subscription structure ￿nts'nUed this year foi a se(fjnd year, and the actual srKiety subscriptions of £30 were only slighdy reduced and still brought in £2,595. Friends, Fees saw a slight increase this year from £480 to £499. The Gift Aid daim had been submitted late last year and was nol received tEfore the end of the year, so there is a sum of £1303 in this yearfs accounts which represents the total for the two years. The tx)nd wth the Cambridge Building Society matured in No¥emkr 2024 and eamed inletesl of £2.165 which was a much better figure than previous years. The sum of £45,494 was re4nvested in another1 Year b)nd with th8 same Building Society although interest rates haj dropped slighdy from the 5% prevK)usty offer￿1 to 4.5% this tim8. That bond will mature in NovemLEr 2025. Hannah Ogden look ￿ the role of Fundraising Leal at last yearfs A.G.M. and has worked hard lo increase that sour of income this year. The Accounts show a sharp rise of aLw)ut £1fJJJ much of wh￿7 ￿re the proceeds from a Cabaret Evening held at The Chalktoard ￿ 22rl February, *thich ak)ne eamed incom8 of£1.074. the only expense being the hire of the room for £3C6. Other fundraising included Ihe sale of PODS merchandise of £452 lyjl Ihe initial purchase of that merchandise for r sale al a profit fonns a large part of the expenditure on fundraising shown in the other half of the acxounts and means that the net income from that Sour￿ is not ￿urats in these ￿lunts. The purchase lo)k place in June 2024 and February 2025 bul much of the merthandBe had teen Pa￿ for by memLws in the previous finanaal year, in fact £415 had been rec£ived in that previous year. Hannah had also resurrected the 100 Club as a fundraising idea thts year, r&naming it the 125 Club in honour of our anniversary, bul the opposite is true here, and most of the Incorrt had not been banked prior to the 20th May 2025, so that income of £450 will e¥￿ent in the next yearfs ac￿unts. It has also tseen another busy year for the souety socially, with the annual BBQ al Elm Tree Fami in September, the Christmas Meal in Decemtrer, the Cabaret Evening mentsoned above in February, a Games Night in March and a VE Day ce￿bration Tea Party on 10th May. As usual the culmination of the social year was the Annual Dinner Dance al Milton Golf Club on 7th June 2025. Most of these events have raised mney for the Social Fund and at the start of the new financial year, the committee wll look at that aox)unt b see rf any funds can be transferred to the main account lo help cover any losses made by 8eauty & the Beast. Finally, another source of income which has continued this year. is the money eamed from concerts in Care Homes performed by a group of members who vary from cOn￿rt lo concert. The organisab)n of this is stsll keing taken on by Amanda Villamayor, and £845 was eamed during this year. We also Ferfomied at Sl Andrew's Church and at Serpentine Green and in Queensgale at Chrisbnas and continued the Iradib'on of the Christmas Concert at Crowland Abbey in conjunction Mlh the AbLey 345 Pre-sch(￿. All these events ra￿ed another £1200 for the society. At the end of last year there was £29,250.02 in the Bardays Current Acojunt. Al the end of this year there is only £17,430.09 bul much of this decrease is due to the fact that so many of the expenses for Beauty & the Beast are paid whilst we have still not received our setuemenl mney from Landmark Theatr8S. We also have the £45,494.16 in the Cambndge Building Smty so moving foThvard, the society Is more than financially able to meet its commiknents for 2025-2026. Rehearsals are al￿adY underway lo ￿￿brate the Society's 125th Anniversary with a spectacular one-nMJht concert al The Cresset on 1st November thich has a cast of over 60 members More spectaculady, we have secured the rights to produce and perfonn two bv3 musKals in 2026. 'We Will Rock You. will be staged al Th8 Cressel from 41) to 11th 4DriI and 'Come From Awar at the Key Theatre be￿een 7th and 121h September. The latter is a musical wh￿h revofves around the tragedy of ￿11 and Mll have even more Significan￿ as trie society will have the honour of Ferforming tt on 11th September 2026 wthich wll be the 251h Anniversary of this worhJ- changing event. It is plans like these thich mean we haj the lar￿$1 new rneMbe￿' auditions for years on 10th June 202511111 STATEMENT OF OFFICERS. RESPONSIBILITIES The Charities Act1992 requires the Trustees lo prepare financAal State￿nts for each financial year which give a true and fair view of the slate of affairs of the Chanty and of the surplus or deficrt of the chanty for that period. In preparing those finan￿al statements, the trustees are required to.. - 11 21 31 Select Suitab￿ accounting p)licies and then apply them consislenljy Make judgements and estimates that are reasonable and pnjdenl. State wthether applicable ￿Untr.ng standards have been followed, subject lo any material departures disdosed and explained in the financial ststements. Prepare the financial staleffents on a gomg 0)n￿rn basis unless it is inappropriate lo presume that the charity V•ill conlinue In business. The trustees are resp)nsible for keeping proFer a￿￿￿nting records which disclose with reasonab￿ accuracy al any lime the financial posit￿n of the Society and lo enable them to ensure that the financial statements comply with the Charities Act 1992. They a￿ also ￿spOnSible for safeguarding the assets of the Sctiety and henc£ for taking all asonable steps for the p￿ven1K)n and deleclion of fraud and othei irregularitEs. 4} APPROVAL This report was approved by the trustses al a committee meeting hehl on 12th August 2025 Mr R Melhuish - thair INDEPENDENT EXAMINER'S REPORT to the Members of PEfERBOROUGH OPERATIC AND DRAMATIC SOCIETY We report to the trustees on our examination of the accounts of the above charity I'the Trust"} for the year ended 20th May 2025 As the charity's trustees, you are responsible for the preparatlon of the accounts In accordance wlth the requirements of the Charities Act 20111"the Art"), We report in respect of our examination of the Trust'a accounts carried out under section 145 of the 2011 Act and in carrying out our examination we have applied all the applicable directions given by the Charity Commisslon under settion 1451511bl of the Act. We have completed our examination. We confirm that no material matters have come to our attention which Ives us cause to belleve that In any material respect: the accounting records have not been kept in attordance with 5ertion 130 of the Charities Act- or the accounts did not accord wlth the accounting records: or the accounts dld not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair" view whlch Is not a matter considered as part of an Independent examination. We have no concern5 and have come across no matters in tonnection with the examlnatlon to whlch attentlon should be drawn In thls report in order to enable a proper understsndin8 of the accounts to be reached. 89a Hlgh Street Market Deeping Peterborou8h PE6 8ED JOYNSON & Co. 19 August 2025 Page 5 PETERBOROUGH OPERATIC & DRAMATIC SOCIETY STATEMENT OF FINANCIAL AC MES R THE YEAR ENDED 20TH MAY 2025 INCOME Show Income Concerts Subscriptions and Donations Gift Aid Tax Refund Society Fund Raising Bank Income Misc Income Hirelsale of Assets TOTAL 2025 17598 2098 3474 1303 1652 2165 367 2024 127812 2023 7096 4360 4692 705 155 171 731 496 14046 657 393 26 28657 138462 EXPENDITURE Show costs Concert Costs Society m15cellaneous expenditure Donations to charity Fund raislng and sponsorship Insurance NODA Membershlp Capltal Expenditure/Depreclation Society Publicity Scenery Storage 29839 1269J7 740 1194 7886 2026 1181 1050 1163 1109 254 23 ILK) 500 1085 175 30 61 990 296 3275 TJTAL 37599 134472 15013 NET MOVEMENT IN FUNDS FOR THE YEAR -8942 3990 -967 TOTAL FUNDS BROUGHT FORWARD 71J)10 70977 TOTAL FUNDS 65058 7(M)10 Peterborough Operab"c and Dramab"¢ Sc¢W is a charty tsgi$t•red with the Charity Commissioners. REGISTERED NUMBER 286815 Page 6 PETERBOROUGH OPERATIC & DRAMATIC SOCIErY BALANCE SHEET 2025 20Z4 2023 FIXED ASSErs Equipment al written down ¥￿ue 91 121 CURRENT ASSETS Debtorslprepayments Cash at Bank and in hand 2846 62924 65770 1580 72579 74159 22904 55983 78887 CURRENT LIABILITIES Sundry creditors 250 8998 NET CURRENT ASSET8 73909 69889 TOTAL NEr SE 65058 70010 AL unra8trl 65058 70010 Approved by the trustees and slgned on their behalf. Mr R Melhul$h- Chalnnan 12 August 2025 Page 7 PETERBOROUGH OPERATIC & DRAMATIC SOCIETY NOTES TO ACCOUNTS YEAR ENDED 20TH MAY 2025 l AccouDtlng Poli¢ies Basis of preparation of accounts - The accnunts have been prepared under the hislor4cal cost convpnlion in accordan￿ the appI￿able accounting standards and include the resulis of the chaTtys operatsons which are described in the Truslees. rewrt and which are contsnuing. 2 Income All Income is ac¢ounted for by the charity as rt is receNed. No pemanent endowments have Deen received. 3 Staff costs No remunerntr.on was paNJ to the trustees during the year. 4 Tanglble flxed assets Equipment represent.ng capital rtems purchased during 2017. This equipment has l*en depreuated on the adv￿ of the auditor at 25% for tsvo years now. Equipment previou¥ty purchased in 2008 is now depreryated to £1. Page 8