PEfERBOROUGH OPERATIC AND DRAMATIC SOCIErY TRusfEES REPORT AND ACCOUNTS YEAR ENDED 31ST MAY 2024 TJ. Frenth Joynson & Co 89A Hlgh Street Market Deepl Peterborough PE6 8ED TeL. OIT18 346706 hotmail. PETERBOROUGH OPERATIC & DRAMATIC SOCIETY CHARITY DEfAILS Mrs Tricia Glaves President TRUSTEES Mr Robert Melhuish Miss Amanda Villamayor Mrs Jennie Di8hton Miss Kayla Ralph Mrs Laura Sorrell Mr Glen Whitmore Miss 8eci Piggott Chairman Vite-chairman Treasurer Secretary Members Representstive Members Representative Member5 Representstive REGISTERED NUMBER 286815 CHARITY ADDRESS Elm Tree Farm Crowland Road Eye Green Peterborou8h PE6 7rr INDEPENDENT EXAMINERS Joynson & Co 89A High Street Market Deeping Peterborough PE6 8EO BANKERS Barclays Bank PLC I Church Street Peterborough PEI IXE Page I PETERBOROUGH OPERATIC & DRAMATIC SOCIETY CONTENTS PAGE Trustees Report Independent Examiner's Report Statement of Financial Activities Balance Sheet Note5 to Accounts The following pages do not form part of the statutory accounts Show Income & Expenditure io Society Account li Balance Sheet 12 Notes to the above accounts 13 Page 2 PETERBOROUGH OPERATIC & DRAMATIC SOCIETY TRUSTEES REPORT FOR THE YEAR ENDED 31ST MAY 2024 TRUSTEES appjntment of Trustees is in *ilh ￿ S(KW's wles &lopt￿j li July 1982 a￿1 amervjed in January1983 and again in July 2014 aThJ ag¥in in 2023. CONSTITUTION OBJECTIVES AND POLICIES The Sc¢Ety is gov8med by rubs as apptoved by the Chanty CommissN)n aThJ ￿l$ler￿j by them on 7th February 1983. The SO¢￿ty's objectives a￿ to edLfAte the pubk in dr￿atr ar￿ 0￿rth arts, to fvrtrw the deveb)ptr￿nl ol public appreciatK>n taste in the said arts, to assist and fvrther s￿h chantab* ar#J ch*Ilab￿ purp)ses as ts tr￿tee$ shall deC￿e frorn lime lo ts'rne in &cordance wrfh thwr fina￿la1 stats. FINANCIAL REVIEW Well, vthat a busy year it h&8 tAen lor PODS during ￿.5 last fin￿la1 year. This review in last yèar's axounts deatt our first prclucknn, Sister Ad in PelethroL4h Cathedral bul ￿use the production was only half over at the end of the finar￿1 yèar on 31st May 2023, final ¢￿tCome of the production was rKsl known, and thèrefore wasn't included in last year's accounts The p)tentsal income wa5 redwd tecause ￿ had been reslricled by the rights holders lo only sellirrfJ 5C(I seats Fer ￿rf0malKe. altwh as it trwwred, we dKI Ml sell out all IFh)se seats anyway. Convetsely, E had exFenses whKh ¥￿kj not r#ymally be irKuThed perfomTh'ThJ a show in a purp%ethiM theatre. as tsred seating and ￿rtab￿ toilets. As il transpired, we did make a k)ss on strow of£6.265 LMJI as was m8nlkThd in iasl year's rev￿, rt was a ￿sOUnding success b)th Crit￿allY and in how much p￿asUre rt gave lo those memtV5 V•trJ in¥olb*d, includi￿d somè of our morè senior members who h*J rKsI Ferfom*d for sebwal years. Th8 was nominated fiy a NODA awrdrd for t*sl MUS￿￿1 but unfortun81dy, not win. In Sepiemter il was decNled that ts socw sy￿k1 a p* in ts Key Sbjdio arrtl N￿1 Coward's Blith8 Spint was chosen and wa5 directed by T￿Y Soth￿1. We ￿lY sokj 328 I￿kets out of a rwjssiblè 550 exFenses We￿ kept to a minimum and so the final financial resurt was a loss of only £107. Again, the pr&Jucts'on was well received aTrJ was nominated tr a NODA for 88sI ￿ay. Unfortunately, ￿alfi, il did not win. The third slKsw in a bLL8y year was Oliver was Ferfom*d al the Kty Theatre ￿ the Main st4e bets￿n April 9th and 131h This show was Amanda Villamayorfs debvi as a dir&tor for ts scoety arNJ ObV￿ty invofved chibjren. Thts l*lped increase ts'cket Sales and the profft m&Je by this show of £7.444 WFed oui the k)sses m* by ts othertrhrj shows in this fina￿￿81 year, ar rnade the aggregate resum of all three sho￿, a profit of £1,072. At last year's AGM a derision was taken to change the subscnpticrfi Str￿tU(e of S(￿ty. Inste*J of an annual subscnplion of £85, that figure was redLKed to £30, aTrJ t￿ an a*liiKfjal fee payalk by e¥ery(Me who was cast in a prthJuctron.11 was fell that this was a fairer system in that thc6e Ferforngj and ￿ coslumirvJ and insurir¥J frjr a show pafvj more than those who did not. That perfornance fee is £50 for a smalber pr(*j￿￿.0n s￿h as Blrthe Spint JKI £75 for a mapr musical. It was dechjed by thè committee that those FerfornarrA fees s￿Id te wt of ￿ irm of Ihe prcluctKJn and that h)w they have t￿n tspated in these accounts. This is the reason that sUt£cript*￿s have sharply decm*J this yearfrcffi £4,2CKg in thè PW0[￿ year to £2,845 this year. However, iftlw perfomiance fees are &JdgJ to that figure. Ihe total is £5,330, aThJ rf the fees paKI by the ¢hiklren in Oliver are also &aded, that frJure nses lo £7,040. Ho￿￿Er, ts fee papj by ts thi￿J[en aso i￿￿jE the cost of thèir pknhirt and a tole bag so rK)l all of their fee can fealisbcaly be classed as subscnp1￿s. 11 should aLso be recorded that tM)w a memter pays a FerfomarKe fee no to pay for th￿r liblscorelscript, vthich they gel as part of their fee, so althowh ￿ total sub*ripbon figure has risen sharply, there is no irKome from libs or scores incl(*Jed in the income of a S￿¥. It can also te seen that bank interest has increased this year from £171 to £393. Thè S￿￿ty,$ reserves had tr￿n in a savings account with Virgin Money for several yeafs. but the interest rates haj fallen year on year, finalty re￿h1ThJ 0.50A. As Treasurer, jenn￿ Dighton I￿ked around for something with a tetter retum for the socEty and found a Bond available from the Camb[￿e Buihjing Sc£iety, wh￿h was available to charitEs, and more imFQrtantly offered an interest rale of 5'k. In Novemter 2023, we closed the Virgin Account, wthdrawing ts sum of £43Crt)5.15, interest of £68.97 having t￿en added on 26th Octokr 2023. That sum was Mivested in a ￿ Yew t<￿ with ts CambTrJge BLbikJing &Kiety on 7th Novemter 2023 and by 3151 Cecember il haj alreajy eamed £324.01 in interest 11 was not to obtain the fyure for any interest earned since 31st December, tecause il L8 only ¥Pl￿d Or￿ yearty. and ￿11 ￿xt be *led in November 2024 when the borKI matures. As Treasurer, Jennie will ensure that whatebEr sum ts in the t¥)nd al that ttme, ts invested in the bank or building society offering the best retum for the sc¢w. 11 has also been a busy year for the sc¢ially, coffee momings for Ihose avaiLabk durirYJ thè day, the annual BBQ al Elm Tree Farm. a Halloween Social, the Chnsbnas Meal, a Games NBJhL a Car Treasure Hunt, a Cabaret Evening al the Chakboard and the Annual Dinner Darte just of Ihe events have hd￿j rd￿e mney for Ihe $C￿ty. Dunng the course of this year. because of the s￿CesS ol these events, Sc¢ia FLHKI have LEen ajle to trar￿fer£2.5￿ to ts main Scciety ￿nt as reed at last year's AGM. Finally, another source ol inoTh ¥th￿h has realty l*en off this year, is the rrKJw eam8d C￿Cert5 in Care Homes Ferfomied by a group of mèmtets Vltho vary from corttrt lo corttrt. The Organisat￿)n of thts has teen tsken on by AmaThJa Villamayor, w has acquired for the scciety a very varied library ol b￿kIfi9 trxks to comp. pngrammes fof these cotKerts de￿￿13n1 upon v4*￿ is avaiLAble There has teen some In￿'al expenditure r￿CeSSary s￿h as payment fof IW backing tr￿kS but al kast £1COJ has teen eamed in this way during the last year. Th& also performed a Chnsbnas c￿ al C￿aThJ Atthy in u)njurKtion ¥Mth tsAbbey 345 Presctrthl wh￿h also raised £330 for the Six￿ty. At the end of last year there £13,046.49 in Bathys CurTentAmnt Al ts er*J of this year ttEre 15 £29.250.02 wh￿h an increase of over £16,000. We akn have £43.329 16 In ts Cambndge 8uikiirrfJ sC¢￿ty so moving forward, the sc¢iety is in a really g¢¢d ros￿On as plans are alreJJy ￿lf@ made to celthle the Sc¢th's 125th Annibtrsary in 2025 sc¢*ty is starting lo rehearse the MUs￿al knttle Shop of Horror5,1o k perfom*d in th& Key Sbjdpj in Septemter, wth thè nghts also secured lo rfom Beauty and the Beast at thè Key Theatre dunng W tenn *Eek in May 2025.11's easy to see why PODS is sth'll the amateur theatre group that e￿ryOne wants to be part ofl STATEMENT OF OFFICERS. RESPONSIBILITIES The Chafi1￿ Act 1992 requires the Trustees to Pf8pare finaxial $talen￿nts for finar¢ial year whth gives a true aThJ fair view of the slats of affits of the Chanty aThJ of ts surtAus or dekit of chanty for that ￿nts1. In prepanng those financial ststements, the tnJst8es are wuired to:. 1) 2} 3} Seknt suitth ￿ntir￿j ar*J then apFdy trem consistenyy Make I￿gements aThJ estimates that we ￿a$OnalAe aTr3 prudent. Stale vthether appl￿b* *￿n￿'n9 stsithrds have teen followed, subiecl lo any matenal departu￿ d￿Ck￿d and ex￿air￿d in Ihe finaKk81 statements. Prepare the finart￿l St*Th￿nts on a going COr￿M basi% unkss il is inappnjpviate to presurr* ihat th8 charity vnll continuè in bus1r￿sS. Thè tnjstees are ￿$F￿nSibL9 for keeF4ng prcyer ￿￿ntiTrJ records wh￿h dis£k)se reasonab￿ aCCu￿Y al any time the financral of the &xK8ty and to enable them to er6ure that ts financial statements comply with ihè Chanlies Acl1992. They are also resporfybk fof Safegua￿Ing thè &sets of ￿ SC¢￿ty and hen￿ for tsking all reasonable steps for the pmentKsn arKI detth of aThl other irwulanW. APPROVAL This rewrt vrds approbEd by ts Iruste8s at a cfynmittee I￿j (￿11* July 2024. 41 Mf R Whuish Chairnan 11th July 2024 INDEPENDENT EXAMINER'S REPORT to the Members of PETERBOROUGH OPERATIC AND DRAMATIC SOCIETY We report to the trustees on our examination of the accounts of the above charity I'the Trust") for the year ended 31st May 2022 A5 the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111.the Act"). We report in respect of our examination of the Trust's accounts carried out under Section 145 of the 2011 Act and in carrying Out our examination we have applied all the applicable directions given by the Charity Commission under section 14515llbl of the Art. We have completed our examination. We confirm that no material matters have come to our attention which gives us cause to believe that in any material respect: the accountin8 records have not been kept in accordance with section 130 of the Charities Art,. or the accounts did not accord with the accounting records,. or the account5 did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2CK)8 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination. We have no concerns and have come across no matters in connertion with the examination to which attention should be drawn in this ￿POrt in order to enable a proper understanding of the accounts to be reached. 89a High Street Market Deeping Peterborou8h PE6 8ED JOYNSON & Co. 12-Jul-24 Page 5 PETERBOROUGH OPERATIC & DRAMATIC SOCIETY STATEMENT OF FINANCIAL ACTMTIES FOR THE YEAR ENDED 31ST MAY 2024 INCOME Show income Concerts Subscriptions and Donations Gfft Aid Tax Refund Society Fund Raising Bank Income Misc Income Hire/Sale ol Asset5 TOTAL 2024 127812 2046 4360 2023 7096 4692 705 657 393 2690 504 138462 155 171 731 496 EXPENDITURE Show costs Concert Costs Society miscellaneous expenditure Donations to charity Fund raising and sponsorship Insurance NODA Membership Capital Expenditure/Depreciation So¢iety Publicity Scenery Storage 126907 740 1194 7886 2026 1085 175 30 61 2880 990 296 3275 TOTAL 134472 15013 NET MOVEMENT IN FUNOS FOR THE YEAR -967 TOTAL FUNDS BROUGHT FORWARD 71J)10 70977 TOTAL FUNDS 70010 Pelerborough Operatt and Drarnat￿ SOc￿ty is a chanty WtStered wilh the Chanty Commissioners. REGISTERED NUMBER 286815 Page 6 PETERBOROUGH OPERATIC & DRAMATIC SOCIETY BALANCE SHEE[ 2024 2023 FIXED ASSETS Equipment at written down value 91 121 CURRENT ASSETS Debtors/Prepayments Cash at Bank and in hand 1580 72579 74159 22904 55983 78887 CURRENT LIABILITIES Sundry creditors 250 8998 NET CURRENT ASSETS 73909 69889 TAL NET ASSET 70010 CAPITA unr••lrlct•d fun 74c￿) 70010 Approved by the trustees and signed on their behalf. Mr R M•lhul•h- Ch•lmwn 11th July 2024 Pa8e 7 PETERBOROUGH OPERATIC & DRAMATIC SOCIETY NOTES TO ACCOUNT YEAR ENDED 31ST MAY 2024 l Accountlng Polkle• Basis of preparabon of accounts - The accounts have been prepared under the histoncal cost convenb.on in accordan(x the appI￿￿b￿ accounting standards and include the results of the charitys operalh)ns which are descn'b8d in the Trustses. report and which are continuing. 2 Incomo All incorne is accounted for by the charity as it is received. No pemianent endowments have been recwved. 3 Staff co•ts No remuneration was Pa￿ to the trustees during the year. 4 Tanglble flxod 8880ts Equipment rep￿sentIng cawal rtems was purchased during 2017. This equipment has been depreaated on the advice of the audrtor at 25% for years now. Equipment p￿vioUslY purchased in 21]08 is n(yw deprecwtsd to £1. Page 8