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2024-03-31-accounts

CHARITY REGISTRATION NUMBER: 286801

Shree Sorathia Prajapati Community UK Unaudited Financial Statements

31 March 2024

R C PATEL FCA

7 Redbridge Lane East Redbridge, Ilford Essex IG4 5ET

Shree Sorathia Prajapati Community UK

Financial Statements

Year ended 31 March 2024

Page
Trustees' annual report 1
Independent examiner's report to the trustees 7
Statement of financial activities 8
Statement of financial position 9
Notes to the financial statements 10

Shree Sorathia Prajapati Community UK

Trustees' Annual Report

Year ended 31 March 2024

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2024.

Chair's report

National Executive Council/Trustees

(P) = President, (HS) = Hon. Secretary

Birmingham

Mr Hitesh Kukadia (P) Mrs Diya Yadav (HS)

Bolton

Mr Amit P Taank (P) Mr Dipesh P Taank (HS)

Cambridge

Mr Prakash Solanki (P) Mr Hitesh N Pankhania (HS)

Coventry

Mr Nalin M Pankhania (P) Ms Jalpa D Carter (HS)

East London

Mr Hitesh Gohil (P) Mr Rashmi Kukadia (HS)

Hounslow

Mr Ilesh Yadav (P) Mr Dharmesh Yadav (HS - Joint) Mrs Bhavna Pankhania (HS - Joint)

Leicester

Mr Vishal Vegad (P) Mrs Rajanben Ravat (HS)

- 1 -

Shree Sorathia Prajapati Community UK

Trustees' Annual Report (continued)

Year ended 31 March 2024

Rugby

Mr Hiten V Fatania (P) Mr P Fatania (HS)

Southall

Mr Kanti T Kukadia (P) Mr Kishore Vara (HS)

South East London

Mr Hamel M Vara (P) Mr Amar Vadukul (HS)

NEC President

Mr Nalin M Pankhania

NEC Secretary Mr Kanti T Kukadia

NEC Treasurer Mr Ilesh D Yadav

Reference and administrative details

Registered charity name Shree Sorathia Prajapati Community UK Charity registration number 286801 Principal office SSPC Southall Drill Hall Featherstone Road Southall Middlesex UB2 5AQ The trustees N M Pankhania (President) K T Kukadia (Secretary) I D Yadav (Treasurer) Independent examiner R C Patel FCA 7 Redbridge Lane East Redbridge, Ilford Essex IG4 5ET

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Shree Sorathia Prajapati Community UK

Trustees' Annual Report (continued)

Year ended 31 March 2024

Structure, governance and management

Governing document

The charity is governed by its Constitution adopted on 27 February 1983 and registered with the Charity Commission on 25 March 1983. The constitution was amended on 22 May 1988.

Management Committee

The members of the Management Committee during the year were:

President: Nalin M Pankhania Secretary: Kanti T Kukadia Treasurer: Ilesh D Yadav

Appointment of trustees

Trustees (who are also members of the National Executive Committee) representing each of the branches are appointed for a term of 2 years. While it is not a requirement, the majority of the trustees are the President or Secretary of the local branches but at minimum should be a committee member of a local branch.

Trustee induction and training

All newly appointed trustees are already familiar with the practical work of the charity. New trustees (and volunteers) are encouraged to attain the necessary skills required to achieve the objectives of the charity.

New trustees are invited and encouraged to familiarise themselves with the charity and the context within which it operates. In line with Charities Commission Guidelines all trustees are required to complete a 'fit and proper' persons declaration.

Governance of Internal Control and Risk Management

The Management Committee is continuing the process of introducing a formal risk management process to assess risks and implement risk management strategies. This involves identifying the type of risks the charity faces, prioritising them in terms of potential impact and likelihood of occurrence and identifying means of mitigating the risks. As part of this process, the managing committee is pleased to report that findings to date indicate that the charity's internal financial controls conform to the guidelines issued by the Charity Commission, and continue to be appropriate to the charity.

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Shree Sorathia Prajapati Community UK

Trustees' Annual Report (continued)

Year ended 31 March 2024

Objectives and activities

The main activities of the charity are that of advancement of Hindu religion, education in Hindu traditions, history, language, literature and music, the relief of poverty, hardship and distress and to obtain, collect and receive money and funds by way of contributions, donations, subscriptions etc to procure its objects. Shree Sorathia Prajapati Community (SSPC) continues its operations and activities at various branches at Birmingham, Bolton, Cambridge, Coventry, East London, Hounslow, Leicester, Peterborough, Rugby, Southall and South East London. A wide range of events including a number of Hindu and other auspicious religious celebrations continue to be carried out throughout the year at various branches. Also sports activities amongst community members were held at various branches. Both young and old members were encouraged to participate in these activities. The Board of Trustees have for some time been witnessing and assessing demographic changes in our national membership and its impact on local and national operations. Like many similar communities based organisations, we are experiencing reducing trends in general participation, unwillingness from members to hold voluntary committee posts, less youth participation and the passing of forefathers who originally established the Charity and helped foster a "sense of community and charity" ethos.

Recognising these changes and challenges has meant the trustees must seek new solutions to help mitigate the issues. Membership needs and trends need to be better understood so we can look to solutions. Part of this review has also included looking at more effective ways to organise, manage and operate the Charity. This review and assessment is still ongoing within the executive team. We have received professional help and advice in this regard and need to decide how and what to do. The issue is complex as it involves many operational dimensions to consider. It is hoped that the next term will conclude in a decision on this review.

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Shree Sorathia Prajapati Community UK

Trustees' Annual Report (continued)

Year ended 31 March 2024

Achievements and performance

General - All SSPC Branches continued to manage and run the local affairs for the benefit of the community smoothly and successfully. Activities were organised and run by enthusiastic and talented new groups of volunteers and more youth, women and children have become involved in community events with a positive effect. Social, cultural, and religious activities have continued throughout the year and the main auspicious days such as the birth of Shree Krishna, Shree Ram and other devotional days were celebrated by the majority of branches. The Navratri festival in September brought together the community in harmony to celebrate the nine day festivities, which were successfully organised by the Branches.

Diwali at the end of the Hindu Year in October again gave the community an opportunity to celebrate and socialise in a variety of entertainment events that encouraged members' participation. Day to Day activities continued to be organised by the various property holding branches for the elderly, youth and general community. Meals were provided at the relevant Day Centres. Also music, yoga, educational and various health classes continue to be provided for the benefit of the community. Local charity fund raising projects also took place to raise money for UK Charities.

As per previous years report SSPC UK (NEC) have for some time been assessing demographic and social changes in our national membership and impacts on local branch operations. Changing membership needs and trends are apparent and as an executive team we are looking at how better we can serve our members and local branch operations. We are still looking at how to better structure the organisation so we can better manage our operational responsibilities and serve our charity objectives. This review and assessment is still ongoing within the executive team. We have received professional help and advice in this regard and are still reviewing the information and what our next steps could be.

Post Covid-19 Impact

The post COVID-19 impact is still with us. Many members are still suffering with COVID-19 issues and our charity tries to support them. However activities and programmes have increased recently, which is helping in raising our income and keeping our community members engaged in various events being held by us.

Volunteers – The Executive Committee members record their appreciation to the large number of volunteers, both full and part time, without whose help the results would not have been achieved.

Financial review

The trustees report that there was a net increase in funds for the year of £7,949 taking the accumulated funds to £5,600,868.

Reserves policy

It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level which covers at least the management, administration and support costs for a year. Unrestricted funds were maintained at this level throughout the year.

Several of the branches are accumulating funds in the general fund for building projects involving either expansion or refurbishment.

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Shree Sorathia Prajapati Community UK

Trustees' Annual Report (continued)

Year ended 31 March 2024

Plans for future periods

Broadly similar activities to those held in 2024 were planned by the various branches for 2025.

The trustees' annual report was approved on 12 March 2025 and signed on behalf of the board of trustees by:

K T Kukadia (Secretary) Trustee

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Shree Sorathia Prajapati Community UK

Independent Examiner's Report to the Trustees of Shree Sorathia Prajapati Community UK

Year ended 31 March 2024

I report to the trustees on my examination of the financial statements of Shree Sorathia Prajapati Community UK ('the charity') for the year ended 31 March 2024.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

R C Patel FCA Independent Examiner 7 Redbridge Lane East Redbridge, Ilford Essex IG4 5ET

12 March 2025

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Shree Sorathia Prajapati Community UK

Statement of Financial Activities

Year ended 31 March 2024

2024 2023
Unrestricted Restricted
funds funds Total funds Total funds
Note £ £ £ £
Income and endowments
Donations and legacies 4 72,871 1,134 74,005 67,945
Charitable activities 5 160,527 160,527 149,684
Investment income 6 10,326 10,326 4,709
���������� ������� ���������� ����������
Total income 243,724 1,134 244,858 222,338
���������� ������� ���������� ����������
Expenditure
Expenditure on charitable activities 7,8 233,027 233,027 333,611
Other expenditure 9 2,748 1,134 3,882 10,023
���������� ������� ���������� ����������
Total expenditure 235,775 1,134 236,909 343,634
���������� ������� ���������� ����������
���������� ������� ���������� ����������
Net income/(expenditure) and net
movement in funds 7,949 7,949 (121,296)
���������� ������� ���������� ����������
Reconciliation of funds
Total funds brought forward 5,528,833 64,086 5,592,919 5,714,215
������������� ��������� ������������� �������������
Total funds carried forward 5,536,782 64,086 5,600,868 5,592,919
������������� ��������� ������������� �������������

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 10 to 17 form part of these financial statements.

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Shree Sorathia Prajapati Community UK

Statement of Financial Position

31 March 2024

2024 2023
Note £ £ £ £
Fixed assets
Tangible fixed assets 15 3,893,381 3,893,436
Current assets
Debtors 16 9,503 11,697
Cash at bank and in hand 1,735,813 1,728,250
������������� �������������
1,745,316 1,739,947
Creditors: amounts falling due within
one year 17 37,829 40,464
������������� �������������
Net current assets 1,707,487 1,699,483
������������� �������������
Total assets less current liabilities 5,600,868 5,592,919
������������� �������������
Funds of the charity
Restricted funds 63,107 64,086
Unrestricted funds:
Revaluation reserve 2,863,991 2,863,991
Other unrestricted income funds 2,673,770 2,664,842
������������� �������������
Total unrestricted funds 5,537,761 5,528,833
������������� �������������
Total charity funds 18 5,600,868
�������������
5,592,919
�������������

These financial statements were approved by the board of trustees and authorised for issue on 12 March 2025 and are signed on behalf of the board by:

N M Pankhania (President) Trustee

K T Kukadia (Secretary) Trustee

The notes on pages 10 to 17 form part of these financial statements.

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Shree Sorathia Prajapati Community UK

Notes to the Financial Statements

Year ended 31 March 2024

1. General information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is 146 Hanworth Road, Hounslow, Middlesex, TW3 1UG.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

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Shree Sorathia Prajapati Community UK

Notes to the Financial Statements (continued)

Year ended 31 March 2024

3. Accounting policies (continued)

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Tangible assets

All fixed assets are initially recorded at cost.

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Shree Sorathia Prajapati Community UK

Notes to the Financial Statements (continued)

Year ended 31 March 2024

3. Accounting policies (continued)

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Freehold property (excluding - Over 50 years land) Fixtures and fittings - 10%-20% Reducing balance

Impairment of fixed assets

A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.

For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets.

4. Donations and legacies

Unrestricted Restricted Total Funds
Funds Funds 2024
£ £ £
Donations
Donations 68,393 1,134 69,527
Sponsorship
Sponsorship 4,478 4,478
��������� ������� ���������
72,871 1,134 74,005
��������� ������� ���������
Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Donations
Donations 57,773 6,342 64,115
Sponsorship
Sponsorship 3,830 3,830
��������� ������� ���������
61,603 6,342 67,945
��������� ������� ���������

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Shree Sorathia Prajapati Community UK

Notes to the Financial Statements (continued)

Year ended 31 March 2024

5. Charitable activities

Unrestricted Total Funds Unrestricted Total Funds
Funds 2024 Funds 2023
£ £ £ £
Hall and utensils 8,288 8,288 15,553 15,553
Functions and festivities 97,273 97,273 107,211 107,211
Other income 54,966 54,966 26,920 26,920
���������� ���������� ���������� ����������
160,527 160,527 149,684 149,684
���������� ���������� ���������� ����������
6. Investment income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2024 Funds 2023
£ £ £ £
Bank interest 10,326 10,326 4,709 4,709
��������� ��������� ������� �������
7. Expenditure on charitable activities by fund type
Unrestricted Total Funds Unrestricted Total Funds
Funds 2024 Funds 2023
£ £ £ £
Functions and festivities 32,662 32,662 48,064 48,064
Hall hire 1,676 1,676 634 634
Property expenses 71,117 71,117 159,074 159,074
Insurance 8,903 8,903 12,469 12,469
Miscellaneous expenses 18,062 18,062 22,873 22,873
Staff salaries 5,400 5,400 550 550
Support costs 95,207 95,207 89,947 89,947
���������� ���������� ���������� ����������
233,027 233,027 333,611 333,611
���������� ���������� ���������� ����������

8. Expenditure on charitable activities by activity type

Activities
undertaken Total funds Total fund
directly Support costs 2024 2023
£ £ £ £
Functions and festivities 32,662 32,662 48,064
Hall hire 1,676 1,676 634
Property expenses 71,117 71,117 159,074
Insurance 8,903 8,903 12,469
Miscellaneous expenses 18,062 18,062 22,873
Staff salaries 5,400 5,400 550
Governance costs 95,207 95,207 89,947
���������� ��������� ���������� ����������
137,820
����������
95,207
���������
233,027
����������
333,611
����������

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Shree Sorathia Prajapati Community UK

Notes to the Financial Statements (continued)

Year ended 31 March 2024

9. Other expenditure

Unrestricted Restricted Total Funds
Funds Funds 2024
£ £ £
Donations made 2,748 1,134 3,882
������� ������� �������
Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Donations made 3,298 6,725 10,023
������� ������� ���������
10. Net income/(expenditure)
Net income/(expenditure) is stated after charging/(crediting):
2024 2023
£ £
Depreciation of tangible fixed assets 83,153 79,568
��������� ���������
11. Independent examination fees
2024 2023
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 3,900 3,840
������� �������
12. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
2024 2023
£ £
Wages and salaries 5,400 550
������� ����

The average head count of employees during the year was 1 (2023: 1).

No employee received employee benefits of more than £60,000 during the year (2023: Nil).

13. Trustee remuneration and expenses

No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.

14. Transfers between funds

All of the Gauchara and Youth funds held at Bolton branch were transferred to unrestricted funds during the year. These transfers were duly agreed on by the members of Bolton branch.

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Shree Sorathia Prajapati Community UK

Notes to the Financial Statements (continued)

Year ended 31 March 2024

15. Tangible fixed assets
Land and Fixtures and
buildings fittings Total
£ £ £
Cost
At 1 April 2023 4,716,175 169,080 4,885,255
Additions 82,500 598 83,098
������������� ���������� �������������
At 31 March 2024 4,798,675 169,678 4,968,353
������������� ���������� �������������
Depreciation
At 1 April 2023 849,422 142,397 991,819
Charge for the year 80,507 2,646 83,153
������������� ���������� �������������
At 31 March 2024 929,929 145,043 1,074,972
������������� ���������� �������������
Carrying amount
At 31 March 2024 3,868,746 24,635 3,893,381
������������� ���������� �������������
At 31 March 2023 3,866,753 26,683 3,893,436
������������� ���������� �������������
16. Debtors
2024 2023
£ £
Debtors and prepayments 9,503 11,697
������� ���������
17. Creditors: amounts falling due within one year
2024 2023
£ £
Other creditors 37,829 40,464
��������� ���������

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Shree Sorathia Prajapati Community UK

Notes to the Financial Statements (continued)

Year ended 31 March 2024

18. Analysis of charitable funds

Unrestricted funds

Unrestricted funds
At At 31 March
1 April 2023 Income Expenditure Transfers 2024
£ £ £ £ £
Unrestricted Fund 2,539,541 242,844 (235,424) 2,063 2,549,024
Revaluation reserve 2,863,991 2,863,991
Building Project 72,738 240 (302) 72,676
Cultural and Social
Welfare 12,610 12,610
Gauchara 39,953 640 (49) (1,084) 39,460
������������� ���������� ���������� ������� �������������
5,528,833 243,724 (235,775) 979 5,537,761
������������� ���������� ���������� ������� �������������
At At 31 March
1 April 2022 Income Expenditure Transfers 2023
£ £ £ £ £
Unrestricted Fund 2,540,659 211,514 (332,632) 120,000 2,539,541
Revaluation reserve 2,863,991 2,863,991
Building Project 188,256 4,482 (120,000) 72,738
Cultural and Social
Welfare 15,248 (2,638) 12,610
Gauchara 41,592 (1,639) 39,953
������������� ���������� ���������� ���������� �������������
5,649,746 215,996 (336,909) 5,528,833
������������� ���������� ���������� ���������� �������������

- 16 -

Shree Sorathia Prajapati Community UK

Notes to the Financial Statements (continued)

Year ended 31 March 2024

18. Analysis of charitable funds (continued)

Restricted funds

Restricted funds
At At 31 March
1 April 2023 Income Expenditure Transfers 2024
£ £ £ £ £
Shreebai 19,570 1,134 (1,134) 19,570
Education 6,811 6,811
Youth/Tsunami/ Medical/
Earthquake Relief Funds 37,705 (979) 36,726
��������� ������� ������� ���� ���������
64,086 1,134 (1,134) (979) 63,107
��������� ������� ������� ���� ���������
At At 31 March
1 April 2022 Income Expenditure Transfers 2023
£ £ £ £ £
Shreebai 19,560 6,342 (6,332) 19,570
Education 6,811 6,811
Youth/Tsunami/ Medical/
Earthquake Relief Funds 38,098 (393) 37,705
��������� ������� ������� ���� ���������
64,469 6,342 (6,725) 64,086
��������� ������� ������� ���� ���������
Analysis of net assets between funds
Unrestricted Restricted Total Funds
Funds Funds 2024
£ £ £
Tangible fixed assets 3,893,381 3,893,381
Current assets 1,682,209 63,107 1,745,316
Creditors less than 1 year (37,829) (37,829)
������������� ��������� ������������
Net assets 5,537,761 63,107 5,600,868
������������� ��������� ������������
Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Tangible fixed assets 3,893,436 3,893,436
Current assets 1,675,861 64,086 1,739,947
Creditors less than 1 year (40,464) (40,464)
������������� ��������� ������������
Net assets 5,528,833 64,086 5,592,919
������������� ��������� ������������

19. Analysis of net assets between funds

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