## **Independent examiner's report on the accounts** |**Section A**
**Independent Examiner’s Report**|**Section A**
**Independent Examiner’s Report**| |---|---| |**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Charity Name
**Charity no**
**(if any)**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**DD / MM / YYYY**.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
Ninfield Village Memorial Hall
31 December 2024
2866985| I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**|**Date:**|| |---|---|---| |||| |||| ||Richard Appleyard FCA|| |||| ||Fellow Chartered Accountant|| **Oct 2018** 1 **IER** ## **(if any):** |**(if any):**|| |---|---| |**Address:**|Gibbons Mannington & Phipps LLP| ||20 EversleyRoad, Bexhill-on-Sea, East Sussex| ||TN40 1HE| **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER** NIn1￿Id Mll•J• H*1 28668S Recei ts and ments accounts CC16a For1￿90￿0￿ Irom ot11012023 To J1112rdi)24 Section A Receipts and payments UnT05trt¢t¢d funds Re5t￿ttl￿ fund& Endowment lundG th• Al R•c•l lthi #v¥rl* Pr84r 4.1 18ts 151 Bllnk $,S30 Sub tolallGr05&1nwme for AR) 11.214 B12F4 JI.14F A2A•••t ond Inwth•ni tabl Toi•lr•¢•lpts J2.274 01.2P4 36.MT A3Pa ippl F.189 aynocobl IT1￿ Alv 57 Jl.7to 14q•6 A4AAg•t In¥•Ktrn•nt urch•f•• 0 14bl• Sub totsi 71D N•1olr￿¢{pl￿PIy￿enlsj A5Transf•r4bAlw••n fund• A6e4sh funds laBt Cashrfvnds thls yearenLI Section B Statement of assets and liabilitie5 at the end of the period ¢at•qorf UnreBtnct•d t￿Gt￿ lund¥ ETrdowm*nt B1 C4•h lund• 75, Tol•lc•sh fvnds 75.810 Unr••irktad funds Enrtowrn•nl DO¢￿1* B2 Oth•r Mcfv￿ry •si•ts D•t*li l(OonU) 83 Inv••thl•nt a*B•ti B4 Ai••ts r•tskn•d l•rth• ¢harty'• u•• Fwlrlclod F P#lNoi*d *LttI 27& B6 U•kWIU•• SpJned by￿￿ ork¥o knuste•son boh•Vo1•lth¢ bwa￿*4 S*nHIw• Dote ofgppmval 4.5*- Trustees. Annual Report for the period PerM)d Start date 01 10 Period end date 31 12 23 2024 To Section A Reference and administration details Charlty name Ninfield Memorial Hall Other names charlty Is known by Registsred charlty number (If any) 2866985 Charlty's princlpal address Bexhill Road. Ninfield Postcode TN33 9EE Names of the charity trustees who manage the charlty Trusts• namg Offi¢e1S1 any) Dates acted rf not for T*hde Name of person lor body) •ntltl•d toa Int trustee ifan Sam Guard Pre 2019 to date 01110122 to data Pre 2019 to date Pre 2019 to date Pre 2019 to date Pre 2019 to date Pre 2019 to August 2020 Jan 2021 to date 01110122 to date 01110122 to date Jan 2021 to date 01110123 to date Kaye Crittell Carol Holland Helen Cunliffe Jennifer Collett Pat Eldridge Pete Holland Secretary Bookings Clerk Fiona Steadman Jeff Lister Anila Dawes Brian Stockton Deputy Chair 10 Treasurer 12 Barry Chaseley Chair 24103125 to date 13 14 15 16 17 18 19 20 Names of the trustees for the charity, rf any. (for example, any custodian trustees} Name Dates acted rf not for whole ear TAR March 2012 Names and addresses of advisers (Optional infomiatlon) e of adviser Name Address Name of chlef executlve or names of senlor sLffl members (Optional infomiation) Section B Structure, overnance and mana ement Description of the charrty's trusts Constitution Type of goveming document How the charity is cA)nstituted Trust Trustee selection methods Appointed by user groups, with exception of independents who are elected by committee. Addltlonal governanco Issues (Optional infomiation) You may choose to indude additional infomiation, where relevant. about policies and procedures adopled for the inductFon and training of trustees., the charity's organisational structure and any wider networt( with which the charity relationship with any related parties; trustees. consideration of major risks and thè system and procedures to manage them. Section C Ob'ectives and activities TAR March 2012 TO BE APPROPRIATED AND USED IN PERPETUITY AS A VILLAGE HALL READING ROOM CLUB AND BUILDINGS FOR ANY PURPOSES TENDING TO THE AMUSEMENT RECREATION INSTRUCTION OR BENEFIT OF THE INHABITANTS AND RESIDENTS WITHIN THE PARISH OF NINFIELD. Summary of the objects of tho charity set out in its governing document CONVEYANCE DATED 28TH FEBRUARY 1921 AS AMENDED BY RESOLUTION DATED 11 APR 2022 Main activities are usè of the Hall for meetings, lectures, and classes or other forms of recreation and leisure time occupation in the interesls of social welfare and with the object of improving the social conditions of the life of the inhabitants. The Trustees consider these objectives to be consistent with Charity Commission guidance on providing for the public benefit of the Hall as showing in the list of activities pursued this year. The H811 is occupied mst days of the week for a variety of aclivrties including: pre-school play group, Cub Scouts, Badminton dub, Keep Fit groups such as Yoga and Pilates. Art group, Games afternoons, Films, Flower and Horticultural groups, Saturday craft and produce markets. Summary of the maln activities undertaken forthe public beneflt in relation to Ihese objects (include wlthln this section the statutory declaration that trustses have had regard to the guldanee issued by the Charty Commisslon on publlc ben6fft1 The Hall is available for hire for private functions including children's parties, wedding receptions, funeral teas, village social fijnctions and occasional fund-raising fayres. Additional detalls of objectives and activities (Optlonal informatlon TAR March 2012 The Hall's committee continues to explore more economic and dynamic ways to run the Hall, with the aim to reduce costs going fomard. The trustees are committed to keeping the Hall in gcM)d repair and to manage any unforeseen circumstances should they arrive. The objeclive for 2025 is to prepare a schedule of ongoing repairs to inform the revised reserves policy and estsblish a ffinancial budget. You may choose to Include fijrther statemenls, where relevant, about: policy on grantmaking" policy programme related investment; contribution made by volunteers. In the interests of sound financial management, the trustees will also review the hire tariff in line wth its aims to improve access and social conditions for local residents. Section D Achievements and performance TAR Marth 2012 Section D Achievements and performance The recently installed kntchen now provides the facility for larger caterin9 opportunities such as lunches, aftemoon teas, suppers alongside popular quiz nights and other Hall events. Three members of the committee gained their health and hygiene ￿rtifi￿te$ to help facilitate these adivities. Summary of the main achlevemenls of the charlty during tho year The toilets, upstairs room and overall upgrade of the entrance hall have encouraged parties for all age groups to book the Hall, and large weddings have enjoyed the benefit of the full weekend hire. The interior of the Hall was decorated in the summer of 2024. The Hall's storage is used to capacity and the Committee is investigating the installation of new storage sheds outside of the Hall. The Management Committee are aware of the seasonal aspect of some bookings and regularly re-evaluale the marketing of the Hall in new areas to promote its use, such as conferences, wedding fayres, antiques and collectables auctions, and will suggest aftemoon sessions during school holidays for children's parties or'summer schools.. The Hall provides a local venue for local charitable events, raising funds for Ninfield causes and benefitting local residents. It has been the venue for Ihe Health and Wellbeing Christmas Lunch, and for the Ninfield Village Gala Night and both events were very well attended with the Hall much admired in its p￿Sentation. The Memorial Hall has gained profile and regular revenue over the year and is ahyays endeavouring to keep ahead of the times. It has streamlined the bookings and accounting procedures. for example by utilising the invoicing functionality within the booking system Hallmaster, and become more digitally al￿ned, for example by launching a new website. Reviews from hirers have generally been very pjsitive - The Hall is seen to be a lovely, clean, bright venue, fit for purpose, excellent for parties and other ￿lebratiOn events. When the Hall is used for a themed event, and decorated throughout, tt takes on a new character which is often complimented. In addibon to all the Hall wliLies being updated. the Trustèes agreed a rolling rewew which will ensure future good govemance. The management ￿mmIttee requested and received an independent financial review on our accounts for the last four years-, this will be ongoing annual process. The Hall's accounting period was adjusted to run from the beginning of the calendar year to the end ofthe year to provide alignment with the annual hire tariff review periods and to provide additional simplification. The Hall has an updated and complete Fire and Safety review and a Fire Risk Assessment drawn up. Tha Trusteesl Management Committee of Ninfield Village Memorial Hall have. as volunteers, worked hard through the year, convened at regular meetings and helped to raise funds and the profile of the Hall. They have also dealt with many extra tssks and represented the Hall at local govemment meetings. TAR March 2012 Section E Financial review Brlef statement of the charlty's policy on reserves It is the trustees, policy to maintain unrestricted reserves of be￿een 20 and 25 A of annual revenue. At erKI of 2024. £47.5CM) were allocated as reserve funds in accordance with the Hall's reserve policy. Detalls of any funds matsrialty in deflclt None. Further flnanclal revlew detalls (Optional infomiation) You may Ghooso to in¢lude The principal sources of funding this year were: additional information. where Hall hire- £32,520 relevant about. Hall events: £5,843 the charity's principal Pre-school rent payments: £6.168 sources of funds (including any fundraising). how expenditure has supported the key objectives of the charity. investment policy and objectives including any ethical investment policy adopted. The totsl income received from 1 October 2023 to 31 De￿mber 2024 was £52,274 and total expenditure was £39.760. This resulted in a net surplus of £12.514. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the charlty's trustees Signaturo(s} E.4. g Full name(s) Position (eg Secretary, Chair, etc) se 14 Date TAR Marth 2012