01/10/2022 30/09/2023 Ninfield Village Memorial Hall Ninfield Memorial Hall Ninfield Village Memorial Hall Names and addresses of advisers (Optional information) e of adviser Name Address Name of chief executive or names of senior staff members {Optional information) Section B Structure, overnance and mana ement Descriptlon of the charlty's trusts Constitution Type of governing document How the charity is constituted Trust Trustee selection methods Appointed by user groups, with exception of independents who are elected by Gommitlee Addltlonal governance issues (Optional information) You may choose lo include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees., the charity s organisalional structure and any wider network with which the charity works- relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. Section C Ob'ectives and activities TAR March 2012 TO BE APPROPRIATED AND USED IN PERPETUITY AS A VILLAGE HALL READING ROOM CLUB AND BU5LDINGS FOR ANY PURPOSES TENDING TO THE AMUSEMENT RECREATION INSTRUCTION OR BENEFIT OF THE INHABITANTS AND RESIDENTS WITHIN THE PARISH OF NINFIELD. Summary of the objects of the charity set out in its governing document CONVEYANCE DATED 28TH FEBRUARY 1921 AS AMENDED BY RESOLUTION DATED 11 APR 2022 Main activities are use of the hall for meetings, lectures, and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the social conditions of the life of the inhabitants. The Trustees consider these objectives lo be consistent with Charity Commission guidance on providing for the publi benefit of the hall as showing in the list of activilies pursued this year. The hall is in use most days of the week for a variety of activities including.. pre-school play group, Cub Scouts, Badmington Club, Keep Frt Group, Art Group, Games aftemoons, Films, Flower Group, Horticultural Group. Summary of the maln activities undertaken for the public benefit in relation to these objects (include withln this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The hall is available for hire for private functions including children parties, wedding receptions, funeral teas, village social functions and oGcasional fund-raising fayres Addilional details of objectives and activities (Oplional information) TAR March 2012 It is ambition to look for more economic and dynamic ways lo run the hall, with the aim to reduce costs going forward. The trustees are commilled to keeping the hall in good repair and lo be able to manage any unforeseen circumstan￿$ should they arrive. The objective for 202314 is to prepare a schedule of ongoing repairs to inform the revised reserves policy. You may choose to include further statements, where relevant, about.. policy on grantmaking., policy programme related investment., contribution made by volunteers. With the success of the increase in external bookings for the hall, the trustees will also review the pricing schedule in line with its aims to improve access and social conditions for local residents. Section D Achievements and performance TAR Marth 2012 Section D Achievements and performance Summary of the main achievements of the charity durlng the year The new kitchen has encouraged a new village Baking Group and also now provides facilities for larger catering opportunities - lunches, afternoon teas, suppers alongside quizzes and other hall events. The new toilets, upstairs room and Overall upgrade of the entrance hall has encouraged parties for all age groups to book the hall and large weddings have enjoyed the benefit ofweekend hire. The hall has gained profile and increased revenue, doubling hall booking income from the previous year. We are also building our reseNes with regular hall fund-raising events {monthly markets, annual quiz, home- made fayre) TAR March 2012 Section E Financial review It is the trustees policy to maintain unrestricted reserves of be￿een 20 and 25 % of annual revenue. With completion of the big build, the reserves policy will be reviewed in 2022123 following approval of the final accounts. Brief statement of the charity's policy on reserves ReseNes held al end of year were £42,HO Details of any funds materially in deflcit Further financial review details (OptSonal Information) Principal source of funding this year was Hall bookings 23,187 Hall events 4,446 Pre-school £4,934 You may choose to include additional information, where relevant aboLrt'. the charity's principal sources of funds (including any fundraisingl., how expenditure has 5UPPOrted the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Total income received in the year was £36,847 and total expenditure £14,806. This resulted in a net surplus of £22,041 Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of Ihe charity's trustees Signature(s) Full name(s) Posltion {eg Secretary, Chair, etc) Date .iO.U TAR March 2012 Ninfield Village Memorial Hall 286695 01/10/2022 30/09/2023 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment fund5 to nearest £ Laiegorios B1 Cash funds Bank 62,419 Cash in halld 458 Total cash funds 62,877 lègree ba￿nCeS wlth r*E8ipis ano paym8nl$ Unr•strietèd funds lo near85t£ R•strict•d funds to n*are¥t £ Endowment fund5 to 11oares1 £ B2 Other monetary assets Fund to which asset bèlon Delai15 Cost loptionall Current value B3 Investment assets Fund lo whlch Cost loptlonAII Current valufr Details B4 Assets retained for the charity'$ own use H311 e￿enSIOn 273,619 Fund to which Amount due When duo B5 Liabilitlgs A¢¢ru81$ Unrestrictèd lunds 2,160 Signed by one or Iwo trustee5 on behalf of all th& trustees Signature Print Name Date of roval CCXX R2 accounts ISSI 1111012024 **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Ninfield Village Memorial Hall **On accounts for the year** 30 September 2023 **Charity no** 286695 **ended (if any) Set out on pages** 1 to 8 (remember to include the page numbers of additional sheets) - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **30 / 09 / 2023** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 18 October 2024 **Name:** Richard Appleyard FCA Gibbons Mannington & Phipps LLP Chartered Accountants 20 Eversley Road Bexhill-on-Sea East Sussex TN40 1HE