Trustees, Annual Report for the period Period start dale Period end dale 0111012021 To 3010912022 Section A Reference and administration details Charily name Ninfield Village Memorial Hall Olher names charity is known by Ninfield Memorial Hall Registered Gharity number (If any) 2866985 Charity's prlncipal address Bexhill Road. Ninfield Postcode TN33 9EE Names of the charity trustees who manage the charily Dates act•d If not for whole ear Trustee namè Office lif any) Name of person lor body) enlitled toa olnt truste0 ifan Chrissy McAfee Sam Guard Carol Holland Chair Pre 2019-30109122 Pre 2019 Vice-chair Treasurer Pre 2019 Jenny Harmer Jennifer Collett Pre 2019-Feb 2023 Pre 2019 Pre 2019 Pat Eldridge Karen Duval July 2020 Pre 2019-March 2024 Pre 2019-30109122 Robin Fookes Richard McAfee 10 Marie Broughton Chris Hutchinson Helen Cunliffe Pre 2019-30109122 Pre 2019-May 2022 Pre 2019 12 13 Natalie Osborne 0111012020-30109122 14 15 Katie Lear Secretary 01110120-30109122 Pre 2019 16 Robin Goldsmith 17 Peter Holland 01110121 to date 18 19 20 Names of the trustees for the charity, If any, (for example, any custodian trustees) Name Dates acted if not for whole ear TAR March 2012 Names and addresses of advisers (Optional inforniation) e of adviser Name Address Name of chief executive or names of senior staff members {Optional infomiation) Section B Structure, overnance and management Description of the charity's trusts Constitution Type of governing doGumenl How Ihe charity is constituted Trust Trustee selection methods Appointed by user groups. with exception of independents who are elected by committee Additional governance issues (Optional information) You may choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of Iruslees- the charity's organisational structure and any wider network with which the charity works., relationship with any related parties,. trustees, consideration of major risks and the system and procedures to manage them. Section C Ob'ectives and activities TO BE APPROPRIATED AND USED IN PERPETUITY AS A VILLAGE HALL READING ROOM CLUB AND BUILDINGS FOR ANY PURPOSES TENDING TO THE AMUSEMENT RECREATION INSTRUCTION OR BENEFIT OF THE INHABITANTS ANO RESIDENTS WITHIN THE PARISH OF NINFIELD. Summary of the objects of the charity set out in its governing document CONVEYANCE DATED 28TH FEBRUARY 1921 AS AMENDED BY RESOLUTION DATED 11 APR 2022 TAR March 2012 Main activities are use of the hall for meetings, lectures, and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the social conditions of the life of the inhabitants. The Trustees consider these objectives lo be consistent with Charity Commission guidance on providing for the public benefit of the hall as showing in the list of activities pursued this year. The hall is in use most days of the week for a variety of activities including.. pre-school play group, Cub Scouts, Badmington Club, Keep Fit Group, Art Group, Games afternoons, Films, Flower Group, Horticultural Group Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The hall is available for hire for private functions including children parties, wedding receptions, funeral teas, village social functions and occasional fund-raising fayres Additlonal details of objectives and activities (Oplional Information) It is the strategy of the Trustees to manage the revenue budget on a self- financing basis and the contributions made by users of the hall are set lo achieve this. Management costs are kept to a minimum using volunteers for regular maintenance and cleaning of the hall. On average 20 hours of volunteer time are given each week lo cover routine tasks such as bookings management, cleaning and maintenance. In addition, trustees give 40 hours a month for meetings and 200 hours per annum in organising and running fund raising events. You may choose to include further statements, where relevant, about.. policy on granlmaking., policy programme related investment., contribution made by volunteers. TAR March 2012 Section D Achievements and performance The main achievement in this year were completion of the big build following approval of final grants and re-opening of Ihe hall for general hire. Summary of the main achievemenls of the charity durlng the year TAR March 2012 Section E Financial review Brief statement of the charity's policy on reserves 11 is the trustees policy to maintain unrestricted reserves of between 20 and 250/0 of annual revenue. With the commitment lo the 'big-build' trustees received regular reports on spend and drawdown from rese￿e$ over and above that covered by grants Reserves held al the end of year were £20,944 Details of any funds materially in deficit Further financlal review details (Optional informatlon) Principal source of funding this year was Acre Grant 48,028 Lottery Grant £56,805 Other non-covid Grants £30.000 COVID grant £6,667 Pre-school £4,930 You may choose lo include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising}', how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Total Income received in the year was £167,463 and total expenditure in the year £154,481. This resulted in a net surplus of £12,982 Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s} Full namelsl Positlon leg Secretary. Chair, etc) (2¢Triil Date TAR March 2012 |Ninfield Village Memorial Hall|286695| |---|---| |01/10/2021|30/09/2022| Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds to nearest £ Endowment funds to nearest £ le9orie5 ¢0 neare5t£ B1 Cash funds 8ank 40,601 C8sh In hand 235 Total cash funds 40,836 la9￿ bhl£nces 4Mth re￿ip1S 2n0 paymenis accountlsll Unrestricted fund5 to neare5t£ Rèstricted funds to neare$t £ Endowment funds to noar88t £ Fund to which 8$$ot belon Current valuè Details Cost loP￿onall B3 Investment assets Fund to whlch a55et bplon Detai15 Cost loptlonall Currentvalue B4 Assets rgtained for the charity's own use Hall 273,619 Fund to which relates Unrestricted fvnds Amount duo Whèn du onal B5 Llabilities Accrua15 1,620 Signed by one or h¥0 truste8s on behaw of all the trustees Signature Print Name Datè of roval ILID L CCXX R2 ac￿U￿18 ISSI 1111012024 **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Ninfield Village Memorial Hall **On accounts for the year** 30 September 2022 **Charity no** 286695 **ended (if any) Set out on pages** 1 to 7 (remember to include the page numbers of additional sheets) - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **30 / 09 / 2022** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 18 October 2024 **Name:** Richard Appleyard FCA Gibbons Mannington & Phipps LLP Chartered Accountants 20 Eversley Road Bexhill-on-Sea East Sussex TN40 1HE