Trustees. Annual Report for the period Period start dale Period end d21e 0111012020 3010912021 Section A Reference and administration details Charity name Ninfield Village Memorial Hall Other names charity is known by Ninfield Memorial Hall Registered charity number (If any) 2866985 Charlty's principal address Bexhill Road. Ninfield Postcode TN33 9EE Narnes of the charity trustees who manage the charily Dates acted If not for whole ear Trust&& namè Office lif any) Name of person lor bodyl entitled toa olnt trust6a ifan Chrissy McAfee Sam Guard Chair Pre 2019-30109121 Pre 2019 Pre 2019 Vice-chair Carol Holland Treasurer Jenny Harmer Jennifer Collett Pre2019-Feb2023 Pre 2019 Pat Eldridge Karen Duval Pre 2019 July 2020 Pre 2019-March 2024 Robin Fookes Richard McAfee Pre 2019-30109121 10 Marie Broughton Chris Hutchinson Pre 2019-30109121 Pre 2019-May 2022 Pre 2019 12 Helen Cunliffe 13 Natalie Osborne Jan 2020-30109122 Jan 2020-30109121 14 Issie Pickup Katie Lear 15 Secretary Jan 2020-30109122 16 Jan Wood Pete Holland Pre 2019-Feb 2021 Pre 2019-August 2020 Ocl 2021 to date 17 18 Robin Goldsmith Pre 2019 19 20 Names of the trustees for the charlty, If any, (for example. any custodian trustees) Name Dates acted if not for whole ear TAR Marth 2012 Names and addresses of advisers (Optional infomialion) e of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, overnance and mana ement Description of the charity's trusts Constitution Type of governing document How the charity is constituted Trust Trustee selection methods Appointed by user groups, with exception of independents who are elected by committee Additional governance issues {Optional information) You may choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees.. the charity's organisational structure and any wider network with which the charity works., relationship with any relaled parties; trustees, consideration af major risks and the system and prO￿dureS lo manage them. Section C Ob'ectives and activities TO BE APPROPRIATED AND USED IN PERPETUITY AS A VILLAGE HALL READING ROOM CLUB AND BUILDINGS FOR ANY PURPOSES TENDING TO THE AMUSEMENT RECREATION INSTRUCTION OR BENEFIT OF THE INHABITANTS AND RESIDENTS WITHIN THE PARISH OF NINFIELD. Summary of the objects of the charity set out in its governing document CONVEYANCE DATED 28TH FEBRUARY 1921 AS AMENDED BY TAR March 2012 RESOLUTION DATED 11 APR 2022 Main activities are use of the hall for meetings, lectures, and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the social conditions of the life of the inhabitants. The Trustees consider these objectives lo be consistent with Charity Commission guidance on providing for the public benefit of the hall as showing in the list of activities pursued this year. The hall is in use most days of the week for a variety of activities including: pre-school play group, Cub Scouts, Badmingion Club, Keep Fit Group, Art Group, Games aflernoons, Films, Flower Group, Horticultural Group. Summary of the main activities undertaken for the public benefit in relation to these objects {include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on publlc benefit) The hall is available for hire for private functions including children parties, wedding receptions, funeral leas, village social functions and occasional fund-raising fayres Additional details of objectives and activities (Optional information) TAR March 2012 It is the strategy of the Trustees to manage Ihe revenue budget on a s81f- financing basis and the contributions made by users of the hall are sel to achieve this. Management costs are kept to a minimum using volunteers for regular maintenance and cleaning of the hall. On average 20 hours of volunteer time are given each week to cover routine tasks such as bookings management, cleaning and maintenance. In addition, trustees give 40 hours a month for meetings and 200 hours per annum in organising and running fund raising events. You may choose to include further statements, where relevant, about.. policy on grantmaking., policy programme related investment., contribution made by volunteers. Section D Achievements and performance TAR March 2012 Section D Achievements and performance Summary of the main achievements of the charity during the year The main achievements in this year were commencement of the 'big build, following a large donation of £100,000 from a local resident and additional smaller donations after a local 'fund-me' campaign. Due lo the build, the hall was closed for the majority of the year therefore hall bookings were very low. However, regular income was received from the pre-school. Grant applications to Ilistl were successful, but heavily dependant on fu15 funding being received from all sources TAR March 2012 Section E Financial review It is the trustees policy to maintain unrestricted reserves of between 20 and 250/0 of annual revenue. With the commitment to the 'big-build' trustees received regular reports on spend and drawdown from resetves over and above that covered by grants Brief statement of the charity's policy on reserves Reserves balance at year end £15,866 Details of any funds materially In deficit Further financial review details {Optional information) Principal source of funding this year wa5 Donations from residents £105,088 COVID grant £21678 Pre-school £4854 You may choose to include additional information, where relevant about.. the charity s principal sources of funds {including any fundraisingl., how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Total Income received in the year was £139,733 and total expenditure in Ihe year £142,325. This resulted in a net deficit of -£2,592 Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{sl Full name{sl Position leg Secretary, Chair, etcl Date TAR March 2012 |Ninfield Village Memorial Hall|286695| |---|---| |01/10/2020|30/09/2021| Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest E Restricted funds Endowment funds to nearpst £ vaieoo¥iÉs to nèarest£ 81 Cash fund$ Bank 27,626 ca￿ held 228 Total cash funds 27,854 189ree balws recEipls snd pByments Unrèstricted funds to nearè81 £ Restricted fund5 to nearest£ Endowment funds to noarest £ Fund to whlch asset belon Current value oTral Del?.ils ¢￿t (Op￿ana1> B3 Investment assets Fund to whlch a$$et bèlon Current value onal Detai15 Cost lopuonall B4 Asse1$ ratained for the charity's own usg Hall ertension 134.508 Fund towhl¢h relates Unrestricted funds Amount due Whon du• B5 Liabilltles A￿rual$ 1,080 Signed by one or tsvo trustees on beham Df all the trustees Signature Print Name Date of roval CXX R2 accounts ISSI 1111012024 **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Ninfield Village Memorial Hall **On accounts for the year** 30 September 2021 **Charity no** 286695 **ended (if any) Set out on pages** 1 to 8 (remember to include the page numbers of additional sheets) - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **30 / 09 / 2021** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 18 October 2024 **Name:** Richard Appleyard FCA Gibbons Mannington & Phipps LLP Chartered Accountants 20 Eversley Road Bexhill-on-Sea East Sussex TN40 1HE