Company registration number: 01692497 Charity registration number: 286631
Sol Plaatje Educational Project
(A company limited by guarantee) Annual Report and Financial Statements for the Year Ended 31 December 2020
Wortham Jaques Limited Chartered Accountants and Charity Advisers 130a High Street Crediton Devon EX17 3LQ
Sol Plaatje Educational Project
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 15 |
Sol Plaatje Educational Project
Reference and Administrative Details Trustees Mr W H Frankel OBE Mrs N Badsha Mr H G H Kleinschmidt Mr M B E Mbikiwa Secretary Mr W H Frankel OBE Principal Office 130a High Street Crediton Devon EX17 3LQ The charity is incorporated in England and Wales. Company Registration Number 01692497 Charity Registration Number 286631 Bankers NatWest 1 Princes Street London EC2R 8PA Independent Examiner Wortham Jaques Limited Chartered Accountants and Charity Advisers 130a High Street Crediton Devon EX17 3LQ
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Sol Plaatje Educational Project
Trustees' Report
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 December 2020.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, being its Memorandum & Articles of Association, and constitutes a company limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
The charity appointed a new trustee this year, the other three trustees have held office for many years. One of them is a retired solicitor with significant experience of charity law and all have wide-ranging experience as a trustees of charities operating in, or concerned with, South Africa, where three of the trustees reside
The Articles of Association require that all new trustees are appointed by the existing trustees. At present, there is no intention to appoint any additional trustees.
Induction and training of new trustees
Due to the trustees’ professional qualifications and experience the trustees do not consider any formal procedures for the induction and training of new trustees to be necessary. However, as and when the need to appoint new trustees arises, the trustees consider such matters at that time.
Risk Management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud or error.
The trustees have examined the major risks that the charity faces and confirm that systems have been established so that steps can be taken to lessen these risks.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The company is a registered charity with registration number 286631 and a company limited by guarantee with company number 1692497. The charity’s governing document is its Memorandum and Articles of Association. It was set up in 1983 with the principal objects to promote the education of the people of Southern Africa.
Significant activities
During the year the charity made grants as set out in note 7 to the financial statements.
The trustees continue to review the future strategy for the charity to determine the best use of the charitable funds, particularly given the changing needs in Southern Africa.
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Sol Plaatje Educational Project
Trustees' Report
Grant making policy
The present policy is to work with charities established in the UK and Southern Africa with similarity of objects to the Sol Plaatje Educational Project. One of these is the UK based Canon Collins Trust to which we have committed to give a grant of £150,000 per year until 2025 for scholarships in South Africa for South African, Zimbabwean and Namibian students.
How our activities deliver public benefit
When considering grants and donations the trustees have considered the Charity Commission’s guidance on public benefit.
The company is committed to working with charities overseas in pursuit of the education of people within Southern Africa.
The company and its trustees are dedicated to seeking out organisations acting in the interests of Southern Africa which will benefit from either donations or grants and which uphold the key objectives of Sol Plaatje Educational Project.
FINANCIAL REVIEW
Reserves policy
The trustees have reviewed the level of resources and are satisfied that funds are adequate and available to meet the needs of the charity. As noted above, the trustees regularly review the charity’s strategy for the future and will, as part of this process, develop an appropriate reserves policy.
Principal funding sources
The principal funding sources are gains from disposal of investments, dividends receivable from listed investments and interest receivable from balances held with various banks and stockbrokers, as well as investments.
Investment policy and objectives
Monies are invested in a wide range of investments but primarily in equities and bonds. The day to day responsibility for investments during 2016 has been delegated to various brokers. The overall policy however is to invest in low and medium risk investments. All investments are being kept under review.
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Sol Plaatje Educational Project
Trustees' Report
Statement of Trustees' Responsibilities
The trustees (who are also the directors of Sol Plaatje Educational Project for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The annual report was approved by the trustees of the charity on 28 April 2021 and signed on its behalf by:
......................................... Mr W H Frankel OBE Trustee
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Sol Plaatje Educational Project
Independent Examiner's Report to the trustees of Sol Plaatje Educational Project
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2020 which are set out on pages 6 to 15.
Respective responsibilities of trustees and examiner
As the charity’s trustees of Sol Plaatje Educational Project (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of Sol Plaatje Educational Project are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of Sol Plaatje Educational Project as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Charlotte Gibbs BFP ACA Wortham Jaques Limited Chartered Accountants and Charity Advisers
130a High Street Crediton Devon EX17 3LQ
5 May 2021
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Sol Plaatje Educational Project
Statement of Financial Activities for the Year Ended 31 December 2020 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note Income and Endowments from: Investment income 3 Other income Total income Expenditure on: Raising funds 4 Charitable activities 5 Total expenditure Gains/losses on investment assets Net expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 14 Note Income and Endowments from: Investment income 3 Total income Expenditure on: Raising funds 4 Charitable activities 5 Total expenditure Gains/losses on investment assets Net income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 14 |
Unrestricted funds £ 81,695 19 81,714 (26,687) (196,688) (223,375) 81,788 (59,873) (59,873) 4,810,119 4,750,246 Unrestricted funds £ 68,598 68,598 (27,289) (250,253) (277,542) 503,851 294,907 294,907 4,515,212 4,810,119 |
Unrestricted funds £ 81,695 19 |
Total 2020 £ 81,695 19 |
|
|---|---|---|---|---|
| 81,714 | 81,714 | |||
| (26,687) (196,688) |
(26,687) (196,688) |
|||
| (223,375) 81,788 |
(223,375) 81,788 |
|||
| (59,873) | (59,873) | |||
| (59,873) 4,810,119 |
(59,873) 4,810,119 |
|||
| 4,750,246 | 4,750,246 | |||
| Total 2019 £ 68,598 |
||||
| 68,598 | ||||
| (27,289) (250,253) |
||||
| (277,542) 503,851 |
||||
| 294,907 | ||||
| 294,907 4,515,212 |
||||
| 4,810,119 |
All of the charity's activities derive from continuing operations during the above two periods.
The notes on pages 8 to 15 form an integral part of these financial statements. Page 6
Sol Plaatje Educational Project
(Registration number: 01692497) Balance Sheet as at 31 December 2020
| Note Fixed assets Investments 11 Current assets Cash at bank and in hand 12 Creditors: Amounts falling due within one year 13 Net current assets Net assets Funds of the charity: Unrestricted income funds Unrestricted funds Total funds 14 |
2020 £ 4,490,225 262,804 (2,783) 260,021 4,750,246 4,750,246 4,750,246 |
2019 £ 4,603,429 209,473 (2,783) |
|---|---|---|
| 206,690 | ||
| 4,810,119 | ||
| 4,810,119 | ||
| 4,810,119 |
For the financial year ending 31 December 2020 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
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The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements on pages 6 to 15 were approved by the trustees, and authorised for issue on 28 April 2021 and signed on their behalf by:
......................................... Mr W H Frankel OBE Trustee
The notes on pages 8 to 15 form an integral part of these financial statements. Page 7
Sol Plaatje Educational Project
Notes to the Financial Statements for the Year Ended 31 December 2020
1 Charity status
The charity is limited by guarantee, incorporated in England and Wales, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation.
The address of its registered office is: 130a High Street Crediton Devon EX17 3LQ
2 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). They also comply with the Companies Act 2006 and Charities Act 2011.
Basis of preparation
Sol Plaatje Educational Project meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
Exemption from preparing a cash flow statement
The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.
Income and endowments
Investment income
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.
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Sol Plaatje Educational Project
Notes to the Financial Statements for the Year Ended 31 December 2020
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Grant provisions
Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty about either the timing of the grant or the amount of grant payable.
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’s meetings and reimbursed expenses.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Fixed asset investments
Fixed asset investments, other than programme related investments, are included at market value at the balance sheet date. Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the Statement of Financial Activities in the period of disposal.
Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the Statement of Financial Activities based on the market value at the year end.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
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Sol Plaatje Educational Project
Notes to the Financial Statements for the Year Ended 31 December 2020
Foreign exchange
Transactions in foreign currencies are recorded at the rate of exchange at the date of the transaction. Monetary assets and liabilities denominated in foreign currencies at the balance sheet date are reported at the rates of exchange prevailing at that date.
The results of overseas operations are translated at the average rates of exchange during the period and their balance sheets at the rates ruling at the balance sheet date. Exchange differences arising on translation of the opening net assets and results of overseas operations are reported in other comprehensive income and accumulated in equity (attributed to non-controlling interests as appropriate).
Other exchange differences are recognised in the Statement of Financial Activities in the period in which they arise except for:
1) exchange differences on transactions entered into to hedge certain foreign currency risks (see above);
2) exchange differences arising on gains or losses on non-monetary items which are recognised in other comprehensive income; and
3) in the case of the consolidated financial statements, exchange differences on monetary items receivable from or payable to a foreign operation for which settlement is neither planned nor likely to occur (therefore forming part of the net investment in the foreign operation), which are recognised in other comprehensive income and reported under equity.
Financial instruments
Classification
Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.
Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.
Recognition and measurement
All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.
Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously.
Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party.
Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires.
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Sol Plaatje Educational Project
Notes to the Financial Statements for the Year Ended 31 December 2020
3 Investment income
| Income from dividends; Dividends receivable from other listed investments Total for 2020 Total for 2019 |
Unrestricted funds General £ 81,695 81,695 68,598 |
Total funds £ 81,695 |
|---|---|---|
| 81,695 | ||
| 68,598 |
4 Expenditure on raising funds
a) Investment management costs
| Note Other investment management costs; Amounts payable to investment managers Total for 2020 Total for 2019 5 Expenditure on charitable activities Note Grant funding of activities Governance costs 6 Total for 2020 Total for 2019 |
Unrestricted funds General £ 26,687 26,687 27,289 Unrestricted funds General £ 193,874 2,814 196,688 250,253 |
Total funds £ 26,687 |
|---|---|---|
| 26,687 | ||
| 27,289 | ||
| Total funds £ 193,874 2,814 |
||
| 196,688 | ||
| 250,253 |
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Sol Plaatje Educational Project
Notes to the Financial Statements for the Year Ended 31 December 2020
| Grants to institutions Total for 2019 6 Analysis of governance and support costs Governance costs |
Activity undertaken directly £ 193,874 247,396 |
Total expenditure £ 193,874 |
|---|---|---|
| 247,396 | ||
| Independent examiner fees Examination of the financial statements Other governance costs Total for 2020 Total for 2019 |
Unrestricted funds General £ 2,784 30 2,814 2,857 |
Total funds £ 2,784 30 |
|---|---|---|
| 2,814 | ||
| 2,857 |
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Sol Plaatje Educational Project
Notes to the Financial Statements for the Year Ended 31 December 2020
7 Grant-making
Analysis of grants
The support costs associated with grant-making are £Nil (31 December 2019 - £Nil).
Below are details of material grants made to institutions
| Name of institution Canon Collins Legal and Educational Trust Streetlight Schools SA History Online UniteBehind Thokozani Brothers OLICO Foundation Ikamva Labantwana Extra Mural Educational Trust Pelican Park Primary School |
2020 £ 150,000 - - 15,428 - - 11,739 10,857 5,850 193,874 |
2019 £ 150,000 13,437 14,767 15,377 13,834 14,041 13,868 12,071 - |
|---|---|---|
| 247,396 |
8 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
9 Independent examiner's remuneration
| 9 Independent examiner's remuneration |
||
|---|---|---|
| Examination of the financial statements 10 Taxation |
2020 £ 2,784 |
2019 £ 2,784 |
The charity is a registered charity and is therefore exempt from taxation.
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Sol Plaatje Educational Project
Notes to the Financial Statements for the Year Ended 31 December 2020
11 Fixed asset investments
Other investments
| Other investments | |||||
|---|---|---|---|---|---|
| Cost or Valuation At 1 January 2020 Revaluation Additions Disposals At 31 December 2020 Net book value At 31 December 2020 At 31 December 2019 12 Cash and cash equivalents Cash at bank 13 Creditors: amounts falling due within one year Accruals |
Listed investments £ 4,576,552 104,533 223,742 (470,347) 4,434,480 4,434,480 4,576,552 |
Portfolio cash and National Savings £ 26,877 - 456,401 (427,533) 55,745 55,745 26,877 2020 £ 262,804 2020 £ 2,783 |
Total £ 4,603,429 104,533 680,143 (897,880) 4,490,225 4,490,225 4,603,429 2019 £ 209,473 |
||
| 4,434,480 | 55,745 | ||||
| 4,434,480 | 55,745 | ||||
| 4,576,552 | 26,877 | ||||
| 2020 £ 262,804 2020 £ 2,783 |
|||||
| 2019 £ 2,783 |
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Sol Plaatje Educational Project
Notes to the Financial Statements for the Year Ended 31 December 2020
14 Funds
| 14 Funds | |||||
|---|---|---|---|---|---|
| Unrestricted General Unrestricted General |
Balance at 1 January 2020 £ 4,810,119 Balance at 1 January 2019 £ 4,515,212 |
Incoming resources £ 81,714 Incoming resources £ 68,598 |
Resources expended £ (223,375) Resources expended £ (277,542) |
Other recognised gains/(losses) £ 81,788 Other recognised gains/(losses) £ 503,851 |
Balance at 31 December 2020 £ 4,750,246 |
| Balance at 31 December 2019 £ 4,810,119 |
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Sol Plaatje Educational Project
Included in the expenditure analysed above, are governance costs of (2019 - ) which relate directly to charitable activities. See note 6 for further details.
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