2020-10-31-accounts

Trustees’ Annual Report for the period

From 1 November 2019 Period start date To 31 October 2020 Period end date

Charity name:FRIENDS OF CHILTERN OPEN AIR MUSEUM

Charity registration number:286534

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The education of the public by the promotion, support, assistance and improvement of Chiltern Open Air Museum through the activities of a group of Friends
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To encourage, promote, and assist in the development of a group of friends in order to further the charitable purposes, and encourage the development of the facilities of the Chiltern Open Air Museum. Engage in, support and help co-ordinate research, publishing, education, advertising, fundraising and other work for the furtherance of the objectives.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees are aware of their responsibility to ensure that the activities of the charity meet the requirement of providing a benefit to the public. They believe that this is achieved through our support to and for the Chiltern Open Air Museum by the making of funds and grants available thereby helping to ensure that:-  The existing historic buildings at the museum are maintained in satisfactory condition and improved where possible  New exhibits, reconstructed preserved historic buildings, new and enhanced facilities are provided The facilities of the museum are maintained and enhanced in order to encourage, facilitate and improve the education, information, environmental understanding and enjoyment of the visiting public

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference

Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	     	Donations to the Museum of £33101 comprising £16101 for the general purposes and £17000 for specific projects. Membership during the year of over 500 including 170 life members. Successful fund raising events including the annual charity auction, , and 200 club The running of the Friends Centre at the Museum when possible and permissible Acting as a conduit for volunteering and fund raising activities at the museum NOTE–activities were severely constrained by lockdown

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set

Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Despite all the difficulties it was a successful year with a significant amount of support for the Museum
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Funds raised are used primarily for the benefit of Chiltern Open Air Museum with donations being made to support both the Museum’s general funds and specific projects, as a result reserves are only maintained for the day to day needs and requirements of the charity or for known forthcomingexpenditure
Amount of reserves held	Para 1.22	Approx £1000-£2000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) Youmay choose toincludefurtherstatements	Additional information (optional) Youmay choose toincludefurtherstatements	whererelevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The major source of funds is raised from donations and activities with, where relevant, the associated gift aid. The Friends may also apply for grants from other charitable bodies to help support specific projects that are being carried out byvolunteers at the Museum.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	ELECTION AT AGM (A VACANCY MAY BE FILLED BY THE COMMITTEE SUBJECT TO ELECTION AT NEXT AGM)

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Friends of Chiltern Open Air Museum
Other name the charity uses	FCOAM
Registered charity number	286534
Charity’s principal address	Newland Park Gorelands Lane Chalfont St Giles Bucks HP8 4AB

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	D Thomas
	P Phillips	Secretary
	A J Snook
	R Lister	Treasurer
	D E Toomey
	B Hayes
	A Farlie

Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	PMP	RBL
	Patricia Mary Phillips	Richard Bateson Lister
	Secretary
	26 May 2021
	26 May 2021

ffiaEJilS SubventionFrom COAM	{n{q$e s62	ffp/eqe0 S,Upenpqs {Vll gs2	ffp/eqe0 S,Upenpqs {Vll gs2	;g1fir3si_9 1014
DonationsSpeci{ic	1450fr		14500	5905
DcnatinnsGeneral	17S7		1787	17fi3
GifrAi*	2708		27il8	134fi
200Club	1'ts6	5SS	606	oJb
Friends'CeRtre	484S	215	4S?S	5406
Auction	5510	2SB1	2829	1S14
Quizsupper			0	928
L**alFetes& OtherEvents	73		73	421
Mise	4fi	4S0
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Postage/Printing/Stati nerylInsurane			s53	821
Fees				30
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fdetr*ceipts			?7137	180S2
ffiankBalance Bro*ghtFnrward			726'l	38S7
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