REGISTERED CHARITY NUMBER: 286472
Trustees' Report and
Unaudited Financial Statements
for the Year Ended 30 September 2024
for
PUBLIC PLAYING FIELD AND VILLAGE HALL known as STOKE GIFFORD TRUST
PUBLIC PLAYING FIELD AND VILLAGE HALL known as STOKE GIFFORD TRUST
Contents
| Page | |
|---|---|
| Report of the Trustees | 3-7 |
| Report of the independent examiner | 8 |
| Statement of financial activities | 9 |
| Balance sheet | 10 |
| Notes forming part of the financial statements | 11-18 |
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the Trustees for the year ended 30 September 2024
The trustees present their report and annual accounts for the year ended 30 September 2024
Charity name
Public Playing Field and Village Hall (also known as Stoke Gifford Trust).
Charity registration number
286472
Principal address
The Trust Hall North Road Stoke Gifford Bristol BS34 8PE
Trustees
| Name | Office | Body entitled to appoint |
|---|---|---|
| trustee | ||
| Mr D Addison | Chair | Trust |
| Mr R Horsfall | Deputy Chair | Trust |
| Mrs J Henshaw | Treasurer | Trust |
| Mrs S Peasgood | Minute Secretary | Trust |
| Mr J Dunt | Cricket Club representative (resigned 20 May 2024) | Stoke Gifford Cricket Club |
| Mr M Black | Football Club Representative | Stoke Giffford Football Club |
| Mr R Edwards | Cricket Club representative (appointed 20 May 2024) | Stoke Gifford Cricket Club |
| Mr P Smith | Public representative | Trust |
| Mr D Edge | Public representative | Trust |
| Mr N Das Gupta | Parish Council Representative | Stoke Gifford Parish Council |
| Mr A Shore | Parish Council Representative | Stoke Gifford Parish Council |
Trustees for the charity
Stoke Gifford Parish Council (Custodian Trustee).
Independent Examiner
Gravita Chartered Accountants 6-8 Bath Street Bristol BS1 6HL
Page 3
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the Trustees for the year ended 30 September 2024
Structure, Governance and Management
Governance document
The charity is constituted as a Trust and is governed by its Trust Deed dated 31 December 1951.
Appointment of Trustees
Trustees are elected by residents of Stoke Gifford or appointed by certain of the organisations and clubs using the facilities.
Organisations allowed to appoint trustees include Stoke Gifford Parish Council, Stoke Gifford Parochial Church Council, British Legion (Stoke Gifford Branch), Little Stoke Ratepayers Association, Stoke Gifford Cricket Club, Stoke Gifford United Association Football Club, Stoke Gifford Tennis Club and the Stoke Gifford Baptist Church Committee.
Related parties
Of the trustees who stood during the year, D Addison, A Shore and N Das Gupta are Parish Councillors. The Parish Council is custodian trustee of the charity.
The Trust receives assistance from the Parish Council comprising grass cutting, maintenance of boundaries, tree surgery and maintenance of play equipment. A contribution towards these costs was introduced by the Parish Council in 2012 being £2,400 for 2022/23 and 2023/24
The trustees have considered the major risks relating to the charity and have reviewed the controls in place to manage them.
Objectives and Activities
Objectives of the charity
To manage the Trust Ground (all those pieces or parcels of land together with buildings and yard situated at Stoke Gifford and being Ordnance Survey numbers 218, 219, 219a, 221 and 248) for the purposes of public playing fields and of physical and mental training and recreation and social, moral and intellectual development through the medium of reading and recreation room, library, lectures, classes, recreations and entertainments or otherwise as may be found expedient for the benefits of the inhabitants of the Parish of Stoke Gifford in the County of Gloucestershire and its immediate vicinity without distinction of sex or political, religious or other opinions. The trustees have had regard to the guidance issued by the Charity Commission on Public Benefit.
Page 4
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the Trustees for the year ended 30 September 2024
Main activities
To achieve the objectives stated above the Stoke Gifford Trust undertakes for the benefit of the people of Stoke Gifford:
-
1 Maintenance of the green space of the Trust Ground (approx. 5.366 acres) including one football pitch, one cricket pitch, one tennis court and one multi-purpose court (tennis, basketball and football practice) making these facilities available for use by locally based clubs on a regular basis and for occasional hire by other users.
-
2 Maintenance and improvement on the site of a small children’s play area open to the general public.
-
3 Maintenance and improvement of a hall with attached kitchen and toilet facilities (“The Trust Hall”) making this hall available for general hire by local residents for recreation, local organisations for public meetings and use as a poll station and clubs and commercial organisations providing recreational activities and indoor sports for the benefit of the local residents.
-
4 Maintenance and improvement of a second, smaller hall with attached kitchen and toilet facilities (“The Poplar Rooms”), making this hall available for general activities by local residents and organisations (commercial and otherwise) providing educational and recreational facilities to local residents.
-
5 Maintenance and improvement of a pavilion providing showers, changing rooms and refreshment facilities for the benefit of users of the playing fields.
-
6 Provision and maintenance of an on-site car park.
The Trust wishes to note the contribution to the maintenance of the playing fields and outdoor courts made by trustees, members of the community and volunteers from the football and cricket clubs. It has not been possible to place an economic value of the contributions made in the accounts.
Page 5
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the Trustees for the year ended 30 September 2024
Achievements and performance
Renovation and improvement work continued on the Poplar Rooms. The main hall continues in use but the old changing rooms and shower rooms are being converted for use as additional facilities. The old shower room, which was being used as general storage is being adapted as an secure office space. This will allow safe storage of the Trust’s paper records and also allow us to add CCTV, building management system and fire alarms to the building. The second stage of the work will convert the old changing rooms into a small meeting room with independent building access, toilet and kitchen facilities.
Our focus continues to be on providing regular activities wherever possible with the dance schools, martial arts club, indoor bowls and churches continuing to make extensive use of the facilities. We still retain two morning booking times at weekends to allow parties to other social gatherings.
Outdoors, the facilities for football, cricket, basketball practice and tennis continue to be well used when the weather permits. Unfortunately, the basketball hoops on the multi-use court had to be temporarily removed after multiple instances of anti-social behaviour.
Hire of the facilities continued to be our main source of income and we were able to generate a operating surplus which is being used to maintain and improve the facilities.
As always, we incurred significant damage to the sports netting protecting surrounding houses from stray cricket and footballs and had to make repairs as soon as the weather permitted heavy equipment onto the field.
Ground works continued with the annual check identifying several dead trees which had to be removed. Undergrowth is also regularly cleared to ease ongoing maintenance of the field boundary.
Page 6
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the Trustees for the year ended 30 September 2024
Financial review
Overview
The Trust’s principal source of finance is the hire of halls, the field and tennis courts being £47,795 for the year (2023 - £52,705). The hall hire has decreased as a result of two key regular hirers cancelling their bookings.
Resources expended have supported the key objective of maintenance of the buildings and playing fields and include employment costs of £14,476 (2023 - £13,489) and repairs and maintenance of £24,693 (2023 – £37,452). The decrease in repairs and maintenance is resulting from the upgrade to Popular Rooms in the previous year.
Reserves
The charity’s reserves policy is to hold approximately 3 - 6 months’ regular outgoings which equates to approximately £12,500 to £25,000. At the year-end free reserves were £35,358 (2023 - £35,376).
The charity also held fixed assets of £417 (2023 - £1,693) in a designated fund, £103,939 (2023 - £103,614) in a designated fund for future development and £1,872 (2023 - £3,453) in a restricted fund for community events.
Funds
There are no funds currently in deficit.
Declaration
The Trustees declare that they have approved the Trustees’ Report above on 14 July 2025.
D Addison Chair
Page 7
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Independent Examiner's Report
I report to the trustees on my examination of the accounts of the charity for the year ended 30 September 2024 which are set out on pages 9 to 19.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
2 the accounts do not accord with those records; or
-
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Matthew Bracher BSc FCA Gravita Chartered Accountants 6-8 Bath Street Bristol BS1 6HL
15 July 2025
Page 8
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Statement of Financial Activities for the year ended 30 September 2024
| Incoming resources Income and endowments from: Donations and legacies 3 Charitable activities 3 Investment income 3 Total incoming resources Resources expended Expenditure on: Charitable activities 4 Total resources expended Transfers Net movement in funds Funds brought forward 9 Funds carried forward 9 |
Unrestricted Restricted Total funds funds 2024 £ £ £ 4,485 3,300 7,785 47,975 - 47,975 3,108 - 3,108 55,568 3,300 58,868 59,138 4,881 64,019 59,138 4,881 64,019 - - - (3,570) (1,581) (5,151) 142,376 3,453 145,829 138,806 1,872 140,678 |
Total 2023 £ 6,061 52,964 2,245 |
|---|---|---|
| 61,270 | ||
| 74,600 | ||
| 74,600 | ||
| - | ||
| (13,330) 159,159 |
||
| 145,829 |
All amounts relate to continuing activities.
All gains and losses recognised during the period are included above.
Page 9
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Balance sheet As at 30 September 2024
| Balance sheet As at 30 September 2024 |
||||
|---|---|---|---|---|
| Total | Total | |||
| Note | 2024 | 2023 | ||
| £ | £ | |||
| Fixed assets | 6 | 417 | 1,693 | |
| Current assets | ||||
| Debtors | 7 | 6,892 | 8,996 | |
| Bank deposits | 81,454 | 78,464 | ||
| Cash at bank and in hand | 56,691 | 62,303 | ||
| 145,037 | 149,763 | |||
| Creditors: amounts falling due within one year | 8 | (4,776) | (5,627) | |
| Net current assets | 140,261 | 144,136 | ||
| Net assets | 140,678 | 145,829 | ||
| Funds of the charity | ||||
| Unrestricted funds | ||||
| General funds | 9 | 34,450 | 37,069 | |
| Designated funds | 9 | 104,356 | 105,307 | |
| Restricted funds | 9 | 1,872 | 3,453 | |
| 140,678 | 145,829 | |||
| The financial statements were approved by the Board of Trustees on 14 July 2025 and | were | signed on its | ||
| behalf by: | ||||
| D Addison | J Henshaw | |||
| Chair | Treasurer |
Page 10
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2024
Basis of preparation
- 1 The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared on the assumption that the charity is able to continue as a going concern. The trustees consider that the charity has sufficient cash reserves to continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved.
2 Accounting policies
Incoming resources
Incoming resources are included in the Statement of Financial Activities (SoFA) when: (i) the charity becomes entitled to the resources; (ii) it is more likely than not that the trustees will receive the resources; and (iii) the monetary value can be measured with sufficient reliability.
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.
Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount realised.
Donated services are included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
The value of any volunteer help received is not included in the accounts but is described in the trustees’ report.
Investment income is included in the accounts when receivable.
Expenditure and liabilities
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Page 11
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2024
Assets
Tangible fixed assets for use by the charity are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost or a reasonable value on receipt.
Building works and general improvements to the grounds and existing buildings are written off in the year of the expenditure being incurred as the original land and building costs were not capitalised.
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Full depreciation is charged in the first year.
Equipment 20% on cost
VAT
Since the charity is not VAT registered, all input VAT is charged with the expenses to which it refers.
Fund accounting
Unrestricted funds are incoming resources receivable or generated for the objects of the charity without further specified purpose. They are available as general funds and can be used in accordance with the charitable objectives at the discretion of the trustees. Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Expenditure which meets the criteria is charged to the fund together with a fair allocation of support costs where appropriate.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. The liquid funds of bank balances are shown at their realisable values.
Page 12
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2024
3. Analysis of incoming resources
| Donations and legacies Donations Grants - Benefact Group Grants - Stoke Gifford Parish Council (2) (1) Coronavirus local authority grants (2) Village fete grant Incoming resources from charitable activities Hall rentals – regular Hall rentals – casual Field and court rents Other income Investment income Deposit interest |
Unrestricted Restricted Total funds funds 2024 £ £ £ 4,085 2,300 6,385 400 - 400 - 1,000 1,000 4,485 3,300 7,785 Unrestricted Restricted Total funds funds 2024 £ £ £ 35,862 - 35,862 6,531 - 6,531 5,402 - 5,402 180 - 180 47,975 - 47,975 Unrestricted Restricted Total funds funds 2024 £ £ £ 3,108 - 3,108 3,108 - 3,108 |
Total 2023 £ 6,061 - - |
|---|---|---|
| 6,061 | ||
| Total 2023 £ 45,200 2,528 5,027 209 |
||
| 52,964 | ||
| Total 2023 £ 2,245 |
||
| 2,245 |
Page 13
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2024
4. Analysis of resources expended
| Charitable activities Upkeep of the halls and grounds Events Upkeep of halls and grounds Electricity Gas Water and sewerage Salaries Repairs and maintenance Insurance Licences Depreciation Bank charges IT and software Accounting and independent examination Legal costs Other expenses Bad Debts Events Village fete 5. Staff costs Gross wages Total staff costs Average number of employees in the year |
Unrestricted Restricted funds funds £ £ 59,138 - - 4,881 |
Total 2024 £ 59,138 4,881 64,019 Total 2024 £ 7,867 1,923 1,777 14,476 24,693 1,696 836 1,276 60 1,281 3,030 50 79 94 59,138 4,881 4,881 2024 £ 14,476 14,476 2024 No. 2 |
Total 2023 £ 70,201 4,399 |
|---|---|---|---|
| 59,138 4,881 |
74,600 | ||
| Unrestricted Restricted funds funds £ £ 7,867 - 1,923 - 1,777 - 14,476 - 24,693 - 1,696 - 836 - 1,276 - 60 - 1,281 - 3,030 - 50 - 79 - 94 - |
Total 2023 £ 6,163 1,801 1,910 13,489 37,452 1,565 825 1,277 60 734 4,572 - 353 - |
||
| 59,138 - |
70,201 | ||
| - 4,881 |
4,399 | ||
| - 4,881 |
4,399 | ||
| 2023 £ 13,489 |
|||
| 13,489 | |||
| 2023 No. 2 |
Page 14
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2024
6. Tangible fixed assets
| Cost At the beginning of the year Additions Disposals At the end of the year Depreciation At the beginning of the year Charge in the year At the end of the year Net book value at 30 September 2023 Net book value at 30 September 2024 ebtors Hire fees receivable |
Unrestricted Restricted funds funds £ £ 6,892 - |
Equipment 2024 £ 8,126 - - 8,126 6,433 1,276 7,709 1,693 417 Total 2024 £ 6,892 6,892 |
Equipment 2023 £ 8,126 - - |
|---|---|---|---|
| 8,126 | |||
| 5,156 1,277 |
|||
| 6,433 | |||
| 2,970 | |||
| 1,693 | |||
| Total 2023 £ 8,996 |
|||
| 6,892 - |
8,996 |
7. Debtors
8. Creditors: amounts falling due within one year
| Amounts owed to suppliers Accruals and deferred income |
Unrestricted Restricted Total funds funds 2024 £ £ £ 350 - 350 4,426 - 4,426 4,776 - 4,776 |
Total 2023 £ 568 5,059 |
|---|---|---|
| 5,627 |
Page 15
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2024
9. Statement of funds
| Unrestricted funds General fund Designated funds Development fund Fixed Assets NBV fund Restricted funds Community Events fund Total funds |
Incoming Outgoing B/fwd resources resources Transfers C/fwd £ £ £ £ £ 37,069 55,243 (57,862) - 34,450 103,614 325 - - 103,939 1,693 - (1,276) - 417 |
|---|---|
| 142,376 55,568 (59,138) - 138,806 |
|
| 3,453 3,300 (4,881) - 1,872 |
|
| 3,453 3,300 (4,881) - 1,872 |
|
| 145,829 58,868 (64,019) - 140,678 |
Unrestricted funds
General fund represents the day to day running of the charity for the charitable objectives
Development fund reflects funds set aside by the trustees for future development of the properties and grounds.
Fixed Assets NBV fund reflects the net value of tangible fixed assets which are not freely available to fund day to day expenditure.
Restricted funds
Community Events fund reflects the cumulative net surplus from community events to be used for future events.
Page 16
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2024
10. Trustees remuneration and benefits
During the year, no trustees received remuneration or expenses (2023 – nil).
11. Analysis of net assets by fund
| Fixed assets Current assets Current liabilities |
General Designated Restricted Total Total fund funds funds 2024 2023 £ £ £ £ £ 417 - - 417 1,693 40,134 104,031 872 145,037 149,763 (4,776) - - (4,776) (5,627) |
|---|---|
| 35,775 104,031 872 140,678 145,829 |
12. Related party transactions
There were no related party transactions in 2024 (2023 – no transactions).
Of the trustees who stood during the year, D Addison, A Shore and N Das Gupta are Parish Councillors. The Parish Council is custodian trustee of the charity.
13. Comparative Statement of Financial Activities (2022/23)
| Incoming resources Income and endowments from; Donations and legacies Charitable activities Investment income Total incoming resources Resources expended Expenditure on; Charitable activities Total resources expended Transfers Net movement in funds Funds brought forward Funds carried forward |
Unrestricted Restricted Total funds funds 2023 £ £ £ 4,360 1,701 6,061 52,964 52,964 2245 2,245 |
|---|---|
| 59,569 1,701 61,270 |
|
| 70,201 4,399 74,600 |
|
| 70,201 4,399 74,600 |
|
| - - - |
|
| (10,632) (2,698) (13,330) 153,008 6,151 159,159 |
|
| 142,376 3,453 145,829 |
Page 17
PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2024
Comparative statement of funds (2022/23)
| Unrestricted funds General fund Designated funds Development fund Fixed Assets NBV fund Restricted funds Community Events fund Total funds |
Incoming Outgoing B/fwd resources resources Transfers C/fwd £ £ £ £ £ 46,423 59,569 (68,923) - 37,069 103,614 - - - 103,614 2,971 - (1,278) - 1,693 |
|---|---|
| 153,008 59,569 (70,201) - 142,376 |
|
| 6,151 1,701 (4,399) - 3,453 |
|
| 6,151 1,701 (4,399) - 3,453 |
|
| 159,159 61,270 (74,600) - 145,829 |
Comparative analysis of net assets by fund (2022/23)
| Fixed assets Current assets Current liabilities |
General Designated Restricted Total fund funds funds 2022 £ £ £ £ 1,693 - - 1,693 41,003 105,307 3,453 149,763 (5,627) - - (5,627) |
|---|---|
| 37,069 105,307 3,453 145,829 |
Page 18