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2022-09-30-accounts

REGISTERED CHARITY NUMBER: 286472

Trustees' Report and

Unaudited Financial Statements

for the Year Ended 30 September 2022

for

PUBLIC PLAYING FIELD AND VILLAGE HALL known as STOKE GIFFORD TRUST

PUBLIC PLAYING FIELD AND VILLAGE HALL known as STOKE GIFFORD TRUST

Contents

Page
Report of the Trustees 3-6
Report of the independent examiner 7
Statement of financial activities 8
Balance sheet 9
Notes forming part of the financial statements 10-18

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the Trustees for the year ended 30 September 2022

The trustees present their reprt and annual accounts for the year ended 30 September 2022

Charity name: Public Playing Field and Village Hall (also known as Stoke Gifford Trust) .

Charity registration number: 286472

Principal address:

The Trust Hall North Road Stoke Gifford Bristol BS34 8PE

Trustees:

Trustee Office Body entitled to appoint trustee
name
Mr D Addison Chair Trust
Mr R Horsfall Deputy Chair Trust
Mrs T Booth Treasurer (resigned 20/07/22) Trust
Mr M Black Football Club Representative Stoke Giffford Football Club
Mr J Dunt Cricket Club representative Stoke Gifford Cricket Club
Mr P Smith Public representative Trust
Mr D Edge Public representative Trust
Mr E Brown Parish Council Representative (Resigned 20/07/22) Stoke Giffford Parish Council
Ms Pauline Reich Parish Council Representative (effective 20/07/22) Stoke Giffford Parish Council
Mrs J Henshaw (appointed 19/01/2022) Trust
Ms F Jordan Public representative (resigned 19/1/22) Trust
Mr J Hawkins Short Mat Bowls representative (resigned 31/12/21) Short Mat Bowls Club

Trustees for the charity:

Stoke Gifford Parish Council (Custodian Trustee).

Structure, Governance and Management

Governance document

The charity is constituted as a Trust and is governed by its Trust Deed dated 31 December 1951.

Appointment of Trustees

Trustees are elected by residents of Stoke Gifford or appointed by certain of the organisations and clubs using the facilities.

Organisations allowed to appoint trustees include Stoke Gifford Parish Council, Stoke Gifford Parochial Church Council, British Legion (Stoke Gifford Branch), Little Stoke Ratepayers Association, Stoke Gifford Cricket Club, Stoke Gifford United Association Football Club, Stoke Gifford Tennis Club and the Stoke Gifford Baptist Church Committee.

Page 3

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the Trustees for the year ended 30 September 2022

Related parties

Of the trustees who stood during the year, E. Brown was also Chair of the Parish Council. Mr D Addison is a Parish Councillor. The Parish Council are custodian trustees of the charity.

The Trust receives assistance from the Parish Council comprising grass cutting, maintenance of boundaries, tree surgery and maintenance of play equipment. A contribution towards these costs was introduced by the Parish Council in 2012 being £2,400 for 2020/21 and 2021/22.

The trustees have considered the major risks relating to the charity and have reviewed the controls in place to manage them.

Objectives and Activities

Objectives of the charity

To manage the Trust Ground (all those pieces or parcels of land together with buildings and yard situate at Stoke Gifford and being Ordnance Survey numbers 218, 219, 219a, 221 and 248) for the purposes of public playing fields and of physical and mental training and recreation and social, moral and intellectual development through the medium of reading and recreation room, library, lectures, classes, recreations and entertainments or otherwise as may be found expedient for the benefits of the inhabitants of the Parish of Stoke Gifford in the County of Gloucestershire and its immediate vicinity without distinction of sex or political, religious or other opinions. The trustees have had regard to the guidance issued by the Charity Commission on Public Benefit.

Main activities

To achieve the objectives stated above the Stoke Gifford Trust undertakes for the benefit of the people of Stoke Gifford:

Page 4

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the Trustees for the year ended 30 September 2022

6 Provision and maintenance of an on-site car park.

The Trust wishes to note the contribution to the maintenance of the playing fields and outdoor courts made by trustees, members of the community and volunteers from the football and cricket clubs. It has not been possible to place an economic value of the contributions made in the accounts.

Achievements and performance

Both halls continue to be well used with potential hires having to be turned away due to lack of capacity. Our focus is on providing regular activities wherever possible with the pre-school, dance schools, bowls and churches continuing to make extensive use of the facilities. We retain two morning booking times at weekends to allow parties to other social gatherings. Outdoors, the facilities for football, cricket, basketball and tennis continue to be well used when the weather permits.

Hire of the facilities continues to be our main source of income and we are able to generate a operating surplus which is being used to maintain and improve the facilities

We incurred significant damage to the sports netting protecting surrounding houses from stray cricket and tennis balls and had to make urgent repairs as soon as the weather permitted heavy equipment onto the field.

Ground works continued with the annual check identifying several dead trees which had to be removed. Undergrowth has also been cleared to ease ongoing maintenance of the field boundary.

Page 5

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the Trustees for the year ended 30 September 2022

Financial review

Overview

The Trust’s principal source of finance is lettings with rentals increasing to £56,600 (2021 - £25,923) as a result of the halls fully reopening after Coronavirus restrictions.

Resources expended have supported the key objective of maintenance of the buildings and playing fields and include employment costs of £12,518 (2021 - £10,901) and repairs and maintenance of £14,762 (2021 – £16,234).

Reserves

The charity’s reserves policy is to hold approximately 3 - 6 months’ regular outgoings which equates to approximately £12,500 to £25,000. At the year-end free reserves were £46,423 (2021 - £23,256).

Funds

There are no funds currently in deficit.

Declaration

The Trustees declare that they have approved the Trustees’ Report above on 13 June 2023

D Addison Chair

Page 6

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Independent Examiner's Report

I report to the trustees on my examination of the accounts of the charity for the year ended 30 September 2022 which are set out on pages 8 to 18.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Andrew Jordan FCA Haines Watts Chartered Accountants 6-8 Bath Street 6-8 Bath Street Bristol BS1 6HL

23 June 2023

Page 7

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Statement of Financial Activities for the year ended 30 September 2022

Incoming resources
3
Income and endowments from;
Donations and legacies
Charitable activities
Investment income
Other income
Total incoming resources
Resources expended
Expenditure on;
4
Charitable activities
Total resources expended
Transfers
Net movement in funds
Funds brought forward
Funds carried forward		 Unrestricted
Restricted
Total
funds
funds
2022
£
£
£
8,358
3,617
11,975
56,909
-
56,909
712
-
712
-
-
-
65,979
3,617
69,596
41,181
3,886
45,067
41,181
3,886
45,067
-
-
-
24,798
269
-
24,529
132,629
2,001
134,630
157,427
1,732
159,159		 Total
2021
£
25,366
26,301
563
-
52,230
38,284
38,284
-
13,946
120,684
134,630

All amounts relate to continuing activities

All gains and losses recognised during the period are included above.

Page 8

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Balance sheet For the year ended 30 September 2022

Balance sheet
For the year ended 30 September 2022
Total Total
Note 2022 2021
£ £
Fixed assets 6 2,970 2,363
Current assets
Debtors 7 4,279 4,924
Bank deposits 76,328 75,676
Cash at bank and in hand 75,698 53,504
156,305 134,104
Creditors: amounts falling due within one year 8 (116) (1,837)
Net current assets 156,189 132,267
Net assets 159,159 134,630
Funds of the charity 9
Unrestricted funds
General funds 46,423 23,256
Designated funds 106,585 109,373
Restricted funds 6,151 2,001
159,159 134,630
The financial statements were approved by the Board of Trustees on 13 June 2023 and were signed on its
behalf by;
D Addison J Henshaw
Chair Treasurer

Page 9

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2022

Basis of preparation

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland 2015 (FRS 102) (effective 1 January 2019) rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared on the assumption that the charity is able to continue as a going concern. The trustees consider that the charity has sufficient cash reserves to continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved.

2 Accounting policies

Incoming resources

Incoming resources are included in the Statement of Financial Activities (SoFA) when: (i) the charity becomes entitled to the resources; (ii) it is more likely than not that the trustees will receive the resources; and (iii) the monetary value can be measured with sufficient reliability.

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.

Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount realised.

Donated services are included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Page 10

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2022

The value of any volunteer help received is not included in the accounts but is described in the trustees’ annual report.

Investment income is included in the accounts when receivable.

Expenditure and liabilities

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Assets

Tangible fixed assets for use by the charity are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost or a reasonable value on receipt.

Building works and general improvements to the grounds and existing buildings are written off in the year of the expenditure being incurred as the original land and building costs were not capitalised.

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Full depreciation is charged in the first year.

Equipment 20% on cost

VAT

Since the charity is not VAT registered, all input VAT is charged with the expenses to which it refers.

Fund accounting

Unrestricted funds are incoming resources receivable or generated for the objects of the charity without further specified purpose. They are available as general funds and can be used in accordance with the charitable objectives at the discretion of the trustees. Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Expenditure which meets the criteria is charged to the fund together with a fair allocation of support costs where appropriate.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. The liquid funds of bank balances are shown at their realisable values.

Page 11

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2022

3. Analysis of incoming resources

Donations and legacies
Donations
Grants - HMRC_(1)
Grants - South Glos Council(2)
Grants - Ecclesiastical Insurance
Grants - Great Stokes Youth Trust
Grants - Stoke Gifford Parish Council (3)
(1) Coronavirus Job Retention Scheme_
(2) Coronavirus local authority grants
(3) Village fete grant
Incoming resources from charitable activities
Hall rentals – regular
Hall rentals – casual
Field and court rents
Other income
Investment income
Deposit interest		 Unrestricted Restricted
Total
funds
funds
2022
£
£
£
4,315
2,617
6,932
-
-
-
2,667
-
2,667
-
-
-
1,376
-
1,376
-
1,000
1,000
8,358
3,617
11,975
Unrestricted Restricted
Total
funds
funds
2022
£
£
£
49,171
-
49,171
2,074
-
2,074
5,355
-
5,355
309
-
309
56,909
-
56,909
Unrestricted Restricted
Total
funds
funds
2022
£
£
£
712
-
712
712
-
712		 Total
2021
£
2,666
3,447
19,003
250
-
-
25,366
Total
2021
£
21,595
880
3,448
378
26,301
Total
2021
£
563
563

Page 12

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2022

4. Analysis of resources expended

Charitable activities
Upkeep of the halls and grounds
Events
Upkeep of halls and grounds
Electricity
Gas
General rates
Water and sewerage
Salaries
Repairs and maintenance
Insurance
Licences
Depreciation
Bank charges
IT and software
Other expenses
Events
Village fete
5. Staff costs
Gross wages
Total staff costs
Average number of employees in the year		 Unrestricted Restricted
funds
funds
£
£
41,181
-
-
3,886		 Total
2022
£
41,181
3,886
45,067
Total
2022
£
3,172
1,631
187
1,604
12,518
14,762
1,499
863
1,393
109
1,093
2,350
41,181
3,886
3,886
2022
£
12,518
12,518
2022
No.
2		 Total
2021
£
38,284
-
41,181
3,886		 38,284
Unrestricted
Restricted
funds
funds
£
£
3,172
-
1,631
-
187
-
1,604
-
12,518
-
14,762
-
1,499
-
863
-
1,393
-
109
-
1,093
-
2,350
-		 Total
2021
£
2,442
1,361
95
976
10,901
16,234
1,472
1,370
1725
92
1431
185
41,181
-		 38,284
-
3,886		 -
-
3,886		 -
2021
£
10,901
10,901
2021
No.
2

Page 13

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2022

6. Tangible fixed assets

Cost
At the beginning of the year
Additions
Disposals
At the end of the year
Depreciation
At the beginning of the year
Charge in the year
At the end of the year
Net asset value at 30 September 2021
Net asset value at 30 September 2022		 Equipment
2022
£
6,126
2,000
8,126
3,763
1,393
5,156
2,363
2,970		 Equipment
2021
£
3,846
2,280
-
6,126
2,038
1,725
3,763
1,808
2,363

7. Debtors

Hire fees receivable
Funds held by AEDonate		 Unrestricted Restricted
Total
funds
funds
2022
£
£
£
4,279
-
4,279
-
-
-
4,279
-
4,279		 Total
2021
£
3,423
1,501
4,924

8. Creditors: amounts falling due within one year

Amounts owed to suppliers
Accruals and deferred income		 Unrestricted Restricted
Total
funds
funds
2022
£
£
£
16
-
16
100
-
100
116
-
116		 Total
2021
£
247
1,590
1,837

Page 14

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2022

9. Statement of funds

Unrestricted funds
General fund
Designated funds
Development fund
Village Fete fund
Fixed Assets NBV fund
Restricted funds
Defibrillator fund
Community Events fund
Village fete grant fund
Total funds		 Incoming
Outgoing
B/fwd
resources
resources
Transfers
C/fwd
£
£
£
£
£
23,256
65,318
(39,788)
(2,363)
46,423
102,953
661
-
-
103,614
6,420
-
-
(6,420)
-
-
-
(1,393)
4,364
2,971
132,629
65,979
(41,181)
(4,419)
153,008
2,001
-
-
(2,001)
-
-
2,617
(3,886)
7,420
6,151
-
1,000
-
(1,000)
-
2,001
3,617
3,886
-
4,419
6,151
134,630
69,596
(45,067)
-
159,159

Unrestricted funds

General fund represents the day to day running of the charity for the charitable objectives

Development fund reflects funds set aside by the trustees for future development of the properties and grounds.

Village Fete fund reflects the net surplus of fete activities set aside for future events.

During the year, the trustees clarified that the collection of donations at the fete is publicised as specifically for the funding of the fete or future community events and that the balance of the fete proceeds should be treated as restricted. A transfer was made from the designated Village Fete fund to a restricted Community Events fund reflect the revised classification.

Fixed Assets NBV fund reflects the net value of tangible fixed assets which are not freely available to fund day to day expenditure.

Restricted funds

Defibrillator fund reflects the funds received specifically for the provision of a defibrillator. During the year, the defibrillator was purchased and capitalised. A transfer has been made to the Fixed Asset fund to reflect this.

Community events fund reflects the cumulative net surplus from community events to be used for future events. During the year, the previous designated Village Fete fund was reclassified and the balance was transferred to the restricted fund.

Page 15

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2022

Village fete grant fund reflects a grant from Stoke Gifford Parish Council specifically for the funding of the fete. The balance was transferred to the Community events fund at the year end.

10. Trustees remuneration and benefits

During the year, no trustees received remuneration or expenses (2021 – nil).

11. Analysis of net assets by fund

Fixed assets
Current assets
Current liabilities		 General
Designated Restricted
Total
Total
fund
funds
funds
2022
2021
£
£
£
£
£
2,970
-
-
2,970
2,363
43,569
106,585
6,151
156,305
134,104
(116)
-
-
(116)
(1,837)
46,423
106,585
6,151
159,159
134,630

12. Related party transactions

There were no related party transactions in 2022 (2021 – nil)

Page 16

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2022

13 Comparative Statement of Financial Activities (2020/21)

**Unrestricted ** Restricted Total
funds funds 2021
£ £ £
Incoming resources
Income and endowments from;
Donations and legacies 24,015 1,351 25,366
Charitable activities 26,301 26,301
Investment income 563 563
Other income -
Total incoming resources 50,879 1,351 52,230
Resources expended
Expenditure on;
Charitable activities 38,284 38,284
Total resources expended 38,284 - 38,284
Net movement in funds 12,595 1,351 13,946
Funds brought forward 120,034 650 120,684
Funds carried forward 132,629 2,001 134,630
Comparative statement of funds (2020/21)
Incoming Outgoing
B/fwd resources resources Transfers C/fwd
£ £ £ £ £
Unrestricted funds
General fund 31,223 50,317 (38,284) (20,000) 23,256
Designated funds
Development fund 82,391 562 - 20,000 102,953
Village fete fund 6,420 - - - 6,420
120,034 50,879 (38,284) - 132,629
Restricted funds
Defibrillator fund 650 1,351 - - 2,001
650 1,351 - - 2,001
Total funds 120,684 52,230 (38,284) - 134,630

Page 17

PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Notes to the Financial Statements for the year ended 30 September 2022

Comparative analysis of net assets by fund (2020/21)

Fixed assets
Current assets
Current liabilities		 General
Designated Restricted
Total
fund
funds
funds
2021
£
£
£
£
2,363
-
-
2,363
45,293
88,811
-
134,104
(1,837)
-
-
(1,837)
45,819
88,811
-
134,630

Page 18