**REGISTERED CHARITY NUMBER: 286472**
**Trustees' Report and**
**Unaudited Financial Statements for the Year Ended 30 September 2021**
**for**
**PUBLIC PLAYING FIELD AND VILLAGE HALL known as STOKE GIFFORD TRUST**
## **Contents**
||**Page**|
|---|---|
|Report of the Trustees|3-6|
|Report of the independent examiner|7|
|Statement of financial activities|8|
|Balance sheet|9|
|Notes forming part of the financial statements|10-18|
**PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
The Trustees present their report and annual accounts for the year ended 30 September 2021.
**Charity name:** Public Playing Field and Village Hall (also known as Stoke Gifford Trust )
## **Charity registration number:** 286472
## **Principal address:**
The Trust Hall North Road Stoke Gifford Bristol BS34 8PE
## **Trustees:**
|**Trustee**|**Office**|**Body entitled to appoint trustee**|
|---|---|---|
|**name**|||
|Mr D Addison|Chair|Trust|
|Mr R Horsfall|Deputy Chair|Trust|
|Mrs G Horsfall|Minutes Secretary (resigned 12/5/21)|Trust|
|Mrs T Booth|Treasurer|Trust|
|Mr M Black|Football Club Representative|Stoke Giffford Football Club|
|Mr E Brown|Parish Council Representative|Stoke Giffford Parish Council|
|Mr J Dunt|Cricket Club representative|Stoke Gifford Cricket Club|
|Mr P Smith|Public representative|Trust|
|Mr J Hawkins|Short Mat Bowls representative (resigned|31/12/21)Short Mat Bowls Club|
|Mr D Edge|Public representative|Trust|
|Ms F Jordan|Public representative (resigned 19/1/22)|Trust|
## **Trustees for the charity:**
Stoke Gifford Parish Council (Custodian Trustee).
## **Structure, Governance and Management**
## _Governance document_
The charity is constituted as a Trust and is governed by its Trust Deed dated 31 December 1951.
## _Appointment of Trustees_
Trustees are elected by residents of Stoke Gifford or appointed by certain of the organisations and clubs using the facilities.
Organisations allowed to appoint trustees include Stoke Gifford Parish Council, Stoke Gifford Parochial Church Council, British Legion (Stoke Gifford Branch), Little Stoke Ratepayers Association, Stoke Gifford Cricket Club, Stoke Gifford United Association Football Club, Stoke Gifford Tennis Club and the Stoke Gifford Baptist Church Committee.
Page 3
**PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
## _Related parties_
Of the trustees who stood during the year, E. Brown was also Chair of the Parish Council. Mr D Addison is a Parish Councillor. The Parish Council are custodian trustees of the charity.
The Trust receives assistance from the Parish Council comprising grass cutting, maintenance of boundaries, tree surgery and maintenance of play equipment. A contribution towards these costs was introduced by the Parish Council in 2012 being £2,400 for 2019/20 and 2020/21.
The trustees have considered the major risks relating to the charity and have reviewed the controls in place to manage them.
## **Objectives and Activities**
## _Objectives of the charity_
To manage the Trust Ground (all those pieces or parcels of land together with buildings and yard situate at Stoke Gifford and being Ordnance Survey numbers 218, 219, 219a, 221 and 248) for the purposes of public playing fields and of physical and mental training and recreation and social, moral and intellectual development through the medium of reading and recreation room, library, lectures, classes, recreations and entertainments or otherwise as may be found expedient for the benefits of the inhabitants of the Parish of Stoke Gifford in the County of Gloucestershire and its immediate vicinity without distinction of sex or political, religious or other opinions. The trustees have had regard to the guidance issued by the Charity Commission on Public Benefit.
## _Main activities_
To achieve the objectives stated above the Stoke Gifford Trust undertakes for the benefit of the people of Stoke Gifford:
- 1 Maintenance of the green space of the Trust Ground (approx. 5.366 acres) including one football pitch, one cricket pitch, one tennis court and one multi-purpose court (tennis, basketball and football practice) making these facilities available for use by locally based clubs on a regular basis and for occasional hire by other users.
- 2 Maintenance and improvement on the site of a small children’s play area open to the general public.
3 Maintenance and improvement of a hall with attached kitchen and toilet facilities (“The Trust Hall”) making this hall available for general hire by local residents for recreation, local organisations for public meetings and use as a poll station and clubs and commercial organisations providing recreational activities and indoor sports for the benefit of the local residents.
Page 4
**PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
- 4 Maintenance and improvement of a second, smaller hall with attached kitchen and toilet facilities (“The Poplar Rooms”), making this hall available for general activities by local residents and organisations (commercial and otherwise) providing educational and recreational facilities to local residents.
- 5 Maintenance and improvement of a pavilion providing showers, changing rooms and
- 6 Provision and maintenance of an on-site car park.
The Trust wishes to note the contribution to the maintenance of the playing fields and outdoor courts made by trustees, members of the community and volunteers from the football and cricket clubs. It has not been possible to place an economic value of the contributions made in the accounts.
## **Achievements and performance**
Both the internal spaces, the Trust Hall and the Poplar Rooms, were used up as permitted by Covid-19 restrictions. . The tennis courts remained open and were well used. Football and cricket resumed play as soon as permitted with cricket suffering a much truncated season and football losing games to the bad winter weather rather than Covid.
Full use was made of the available grants and support available from the government to minimise losses.
Ground continued to be given priority as several dead trees had to be removed. Undergrowth has also been cleared to ease ongoing maintenance of the field boundary.
Page 5
**PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
## **Financial review**
## _Overview_
The Trust’s principal source of finance is lettings with rentals decreasing to £26,301 (2020 - £30,397) as a result of the halls being closed or partially open during Coronavirus restrictions. Coronavirus Job Retention Scheme and other local authority Covid related grants of £22,450 (2020 - £13,542) were received.
Resources expended have supported the key objective of maintenance of the buildings and playing fields and include employment costs of £10,901 (2020 - £11,584) and repairs and maintenance of £16,234 (2020 – £29,536).
The village fete did not take place due to the coronavirus pandemic.
## _Reserves_
The charity’s reserves policy is to hold approximately 3 - 6 months’ regular outgoings which equates to approximately £12,500 to £25,000. At the year-end free reserves were £23,256 (2020 - £29,415).
## **COVID-19**
The trustees have considered the impact that the Covid-19 pandemic will have on the charity’s current and future financial position. The charity is taking the following steps to mitigate the threats that Covid-19 may pose to the organisation:
- Maximise use of the halls
- Carefully monitor costs to ensure within budget
The trustees consider that the charity will continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved for the following reasons:
- The charity holds reserves as detailed in Reserve Policy above;
- The hall bookings have returned to pre Covid-19 levels.
The trustees therefore consider it appropriate to adopt the going concern basis of preparation of the accounts, as detailed in note 1 to the financial statements
## _Funds_
There are no funds currently in deficit.
## **Declaration**
The trustees declare that they have approved the trustees’ report above on 20 July 2022.
D Addison Chair
Page 6
**PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
I report on the accounts of the charity for the year ended 30 September 2021 which are set out on pages 8 to 18.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
RJ Thomas BA ACMA 4 Brins Close Stoke Gifford Bristol BS34 8XU
28 July 2022
Page 7
## **PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
|**Incoming resources**
**3**
Income and endowments from;
Donations and legacies
Charitable activities
Investment income
Other income
**Total incoming resources**
**Resources expended**
Expenditure on;
4
Charitable activities
**Total resources expended**
Transfers
**Net movement in funds**
Funds brought forward
**Funds carried forward**|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**2021**
**£**
**£**
**£**
24,015
1,351
25,366
26,301
-
26,301
563
-
563
-
-
-
**50,879**
**1,351**
**52,230**
38,284
-
38,284
**38,284**
**-**
**38,284**
-
-
-
**12,595**
**1,351**
**13,946**
120,034
650
120,684
**132,629**
**2,001**
**134,630**|**Total**
**2020**
**£**
15,500
30,397
781
-
**46,678**
50,669
**50,669**
-
**-3,991**
124,675
**120,684**|
|---|---|---|
All amounts relate to continuing activities
All gains and losses recognised during the period are included above.
Page 8
**PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
|||**Total**|Total|
|---|---|---|---|
||**Note**|**2021**|2020|
|||**£**|£|
|**Fixed assets**|6|**2,363**|1,808|
|C**urrent assets**||||
|Debtors|7|**4,924**|1,978|
|Bank deposits||**75,676**|75,113|
|Cash at bank and in hand||**53,504**|41,952|
|Creditors: amounts falling due within one year|8|**134,104**
**(1,837)**|119,043
(167)|
|**Net current assets**||**132,267**|118,876|
|||||
|**Net assets**||**134,630**|120,684|
|**Funds of the charity**|9|||
|**Unrestricted funds**||||
|General funds||**23,256**|31,223|
|Designated funds||**109,373**|88,811|
|**Restricted funds**||**2,001**|650|
|||**134,630**|120,684|
|The financial statements were approved by the Board of Trustees on 20 July 2022 and were signed on its||||
|behalf by;||||
|D Addison||TM Booth||
|Chair||Treasurer||
Page 9
**PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
## **1 Basis of preparation**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain assets.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland 2015 (FRS 102) (effective 1 January 2019) rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The accounts have been prepared on the assumption that the charity is able to continue as a going concern. However, the COVID-19 pandemic is likely to have a profound impact on the global economy, and may in turn affect the charity. The trustees have considered the impact of this issue on the charity’s current and future financial position. The trustees consider that the charity has sufficient cash reserves to continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved.
## **2 Accounting policies**
_Incoming resources_
Incoming resources are included in the Statement of Financial Activities (SoFA) when: (i) the charity becomes entitled to the resources; (ii) it is more likely than not that the trustees will receive the resources; and (iii) the monetary value can be measured with sufficient reliability.
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.
Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount realised.
Donated services are included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Page 10
**PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
The value of any volunteer help received is not included in the accounts but is described in the trustees’ annual report.
Investment income is included in the accounts when receivable.
## _Expenditure and liabilities_
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## _Assets_
Tangible fixed assets for use by the charity are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost or a reasonable value on receipt.
Building works and general improvements to the grounds and existing buildings are written off in the year of the expenditure being incurred as the original land and building costs were not capitalised.
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Full depreciation is charged in the first year.
Equipment 20% on cost
## _VAT_
Since the District is not VAT registered, all input VAT is charged with the expenses to which it refers.
## _Fund accounting_
Unrestricted funds are incoming resources receivable or generated for the objects of the District without further specified purpose. They are available as general funds and can be used in accordance with the charitable objectives at the discretion of the trustees. Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Expenditure which meets the criteria is charged to the fund together with a fair allocation of support costs where appropriate.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## _Financial instruments_
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. The liquid funds of bank balances are shown at their realisable values.
Page 11
**PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
## **3. Analysis of incoming resources**
|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**2021**
**£**
**£**
**£**
_Donations and legacies_
Donations
1,565
1,101
2,666
Grants - HMRC_(1)_
3,447
-
3,447
Grants - South Glos Council_(2)_
19,003
-
19,003
Grants - Ecclesiastical Insurance
-
250
250
24,015
1,351
25,366
_(1) Coronavirus Job retention Scheme_
_(2) Coronavirus Retail, Hospitality and Leisure Grants_
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**2021**
**£**
**£**
**£**
_Incoming resources from charitable activities_
Hall rentals – regular
21,595
-
21,595
Hall rentals – casual
880
-
880
Field and court rents
3,448
-
3,448
Other income
378
378
26,301
**-**
26,301
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**2021**
**£**
**£**
**£**
_Investment income_
Deposit interest
563
-
563
563
**-**
563|**Total**
**2020**
**£**
1,958
3,542
10,000
15,500
**Total**
**2020**
**£**
24,413
3,442
2,542
-
30,397
**Total**
**2020**
**£**
781
781|
|---|---|
Page 12
**PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
## **4. Analysis of resources expended**
|_Charitable activities_
Upkeep of the halls and grounds
Events
_Upkeep of halls and grounds_
Electricity
Gas
General rates
Water and sewerage
Salaries
Repairs and maintenance
Insurance
Licences
Depreciation
Bank charges
IT and software
Other expenses
_Events_
Village fete
**5. Staff costs**
Gross wages
Total staff costs
Average number of employees in the year|**Unrestricted**
**Restricted**
**funds**
**funds**
**£**
**£**
38,284
-
-
-
38,284
**-**
**Unrestricted**
**Restricted**
**funds**
**funds**
**£**
**£**
2,442
-
1,361
-
95
-
976
-
10,901
-
16,234
-
1,472
-
1,370
-
1725
-
92
-
1431
-
185
-
38,284
**-**
-
-
**-**
**-**|**Total**
**2021**
**£**
38,284
-
38,284
**Total**
**2021**
**£**
2,442
1,361
95
976
10,901
16,234
1,472
1,370
1,725
92
1,431
185
38,284
-
**-**
**2021**
**£**
10,901
10,901
**2021**
**No.**
2|**Total**
**2020**
**£**
50,669
-
50,669
**Total**
**2020**
**£**
2,840
1,487
0
806
11,584
29,536
1,455
1,252
769
60
698
182
50,669
0
0
**2020**
**£**
11,584
11,584
**2020**
**No.**
2|
|---|---|---|---|
## **6. Tangible fixed assets**
Page 13
**PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
|**Cost**
At the beginning of the year
Additions
Disposals
At the end of the year
**Depreciation**
At the beginning of the year
Charge in the year
At the end of the year
**Net asset value at 30 September 2020**
**Net asset value at 30 September 2021**
**ebtors**
Hire fees receivable
Funds held by AEDonate
Prepayments and accrued income
**reditors: amounts falling due within one**
Amounts owed to suppliers
Accruals and deferred income|**Unrestricted**
**Restricted**
**funds**
**funds**
**£**
**£**
3,423
-
-
1,501
-
-
3,423
1,501
**year**
**Unrestricted**
**Restricted**
**funds**
**funds**
**£**
**£**
247
-
1,590
-
1,837
-|**Equipment**
**£**
3,846
2,280
-
6,126
2,038
1,725
3,763
**1,808**
**2,363**
**Total**
**2021**
**£**
3,423
1,501
-
4,924
**Total**
**2021**
**£**
247
1,590
1,837|**Total**
**£**
3,846
2,280
-
6,126
2,038
1,725
3,763
**1,808**
**2,363**
**Total**
**2020**
**£**
1,311
650
17
1,978
**Total**
**2020**
**£**
167
-
167|
|---|---|---|---|
## **7. Debtors**
## **8. Creditors: amounts falling due within one year**
Page 14
**PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
## **9. Statement of funds**
|_Unrestricted funds_
General fund
_Designated funds_
Development fund
Village fete fund
_Restricted funds_
Defibrillator fund
**Total funds**|**Incoming**
**Outgoing**
**B/fwd**
**resources**
**resources**
**Transfers**
**C/fwd**
**£**
**£**
**£**
**£**
**£**
31,223
50,317
(38,284)
(20,000)
23,256
82,391
562
-
20,000
102,953
6,420
-
-
-
6,420
120,034
50,879
(38,284)
-
132,629
650
1,351
-
-
2,001
650
1,351
**-**
-
2,001
**120,684**
**52,230**
**(38,284)**
**-**
**134,630**|
|---|---|
## **Unrestricted funds**
**General fund** represents the day to day running of the charity for the charitable objectives.
**Development fund** reflects funds set aside by the trustees for future development of the properties and grounds.
**Village Fete fund** reflects the net surplus of fete activities set aside for future events.
## **Restricted funds**
**Defibrillator fund** reflects the funds received specifically for the provision of a defibrillator.
Page 15
**PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
## **10. Trustees remuneration and benefits**
During the year, no trustees received remuneration or expenses (2020 – nil).
## **11. Analysis of net assets by fund**
|Fixed assets
Current assets
Current liabilities|**General**
**Designated**
**Restricted**
**Total**
**Total**
**fund**
**funds**
**funds**
**2021**
**2020**
**£**
**£**
**£**
**£**
**£**
2,363
-
-
2,363
1,808
45,293
88,811
-
134,104
119,043
(1,837)
-
-
(1,837)
(167)
45,819
88,811
-
134,630
120,684|
|---|---|
## **12. Related party transactions**
There were no related party transactions in 2021 (2020 – nil)
Page 16
**PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
## **13 Comparative Statement of Financial Activities (2018/19) 13 Comparative Statement of Financial Activities (2019/20)**
|**Incoming resources**
Income and endowments from;
Donations and legacies
Charitable activities
Investment income
Other income
**Total incoming resources**
**Resources expended**
Expenditure on;
Charitable activities
**Total resources expended**
**Net movement in funds**
Funds brought forward
**Funds carried forward**|**Unrestricted Restricted**
**Total**
**funds**
**funds**
**2020**
**£**
**£**
**£**
14,850
650
15,500
30,397
-
30,397
781
-
781
-
-
-
**46,028**
**650**
**46,678**
50,669
-
50,669
**50,669**
**-**
**50,669**
**-4,641**
**650**
**-3,991**
124,675
-
124,675
**120,034**
**650**
**120,684**|
|---|---|
## **Comparative statement of funds (2019/20)**
|_Unrestricted funds_
General fund
_Designated funds_
Development fund
Village fete fund
_Restricted funds_
Defibrillator fund
**Total funds**|**Incoming**
**Outgoing**
**B/fwd**
**resources**
**resources**
**Transfers**
**C/fwd**
**£**
**£**
**£**
**£**
**£**
55,864
46,028
(50,669)
20,000
-
31,223
62,391
-
-
20,000
82,391
6,420
-
-
-
6,420
124,675
46,028
(50,669)
-
120,034
-
650
-
-
650
-
650
-
-
650
**124,675**
**46,678**
**(50,669)**
-
**120,684**|
|---|---|
Page 17
**PUBLIC PLAYING FIELD AND VILLAGE HALL (known as STOKE GIFFORD TRUST) Report of the trustees for the year ended 30 September 2021**
## **Comparative analysis of net assets by fund (2019/20)**
|Fixed assets
Current assets
Current liabilities|**General**
**Designated Restricted**
**Total**
**fund**
**funds**
**funds**
**2020**
**£**
**£**
**£**
**£**
1,808
-
-
1,808
30,232
88,811
-
119,043
(167)
-
-
(167)
31,873
88,811
-
120,684|
|---|---|
Page 18