St Joseph’s School Association SJSA CHARITY NUMBER 286432 YEAR ENDED 31 August 2023
Bankers
Barclays Sort Code 20-69-15 Account No. 93668363
CashPlus (Opened March 2020 – obsolete after final transfer out in 2022) Sort Code 08-71-99
Account No. 07371329
PayPal (opened January 2022)
St. Joseph's School Association (SJSA) @ SJSA PayPal Merchant ID: W77MMGZC4WGMJ
THE CHARITY
St Joseph’s School Association constitution was adopted in 1981. The Charity was registered with the Charity Commission in 1981 under registration number 286432.
OBJECTIVES
The objectives of the charity are as follows:
To advance the education of pupils in the school, by developing effective relationships between the staff, parents and others associated with the school.
Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupil.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Trustees are appointed at the annual general meeting (AGM) which is held during the autumn term by its members.
TRUSTEES
Annikka Kauppinen (appointed September 2020) Shane Voinorosky (appointed January 2022) Natalia Barkalina (appointed January 2023)
RESERVES POLICY
The Trustees agree to a reserves policy of £2500, which is equivalent to one year’s administration. The balance of funds above this amount will be taken forward and allocated for future projects.
Chairman’s Report 22/23
The 2022/2023 saw strong momentum in a range of fundraising activities at the school after recommencement of these activities in the 2021/2022 school year when Covid restrictions had fully lifted. We had a strong and supportive team at the helm with Mr. Bowles as the link Senior Leader.
All fundraising activities saw a financial uplift this year. The 2022 Readathon raised £6890 for the school. The auction was extremely well attended and a huge success and raised £ 54,300. Families and friends danced in the sun at the summer fair which raised £7610. Uniform sales over £892.
Given the understandably difficult fund-raising environment in the previous years under Covid Restrictions, the SJSA trustees, the Governors and Senior Leaders continued to collaborate on a fundraising approach for the school. The SJSA mission is to continue to focus on key events which promote school community while encouraging parents to give more regular donations to the school and pupil educational enhancement via the Governors fund which provides regulated budgeting for the school (and can be spent without needing SJSA approval). The trustees agreed this was in the best interests of the charity and the school.
We were given approval by Governors to have trustees as signatories on the longstanding SJSA Barclays bank account in line with Charity Commission regulations. This made the previously used CashPlus account obsolete, use of the account has now been stopped with the account held open until completion of these 2022/2023 accounts. A Paypal account was opened as an alternative payment platform going forward and to encourage donations for events (like the Readathon) from family and friends overseas which has widened our school community and fund-raising possibilities.
Historically the SJSA made £25,000 quarterly transfers to school but over the last few years this has not been possible. However, due to the resumption of fund-raising activities the SJSA was able to make significant payments to the school in the 2021/2022 totaling £47,684. Funds in the bank account at the end of the 2022/2023 school year were £39,000 and we will decide with Senior Leaders shortly on how they can best be spent to benefit the children.
Our accountants/auditors ‘LLP Livingstone’ (appointed in FY 20/21) continue to undertake the ‘Independent Examiners report’ which the SJSA requires to validate the accounts when our income exceeds £25,000.
We would like to thank our past Treasurer, Annikka Kauppinen, who will stand down in the 2024/2025 school year. Shane Voinorosky, remains as SJSA Chair. We thank him for his tireless work behind the scenes at the 2022 Auction and 2022 School fair which have been huge successes with record attendance.
The 2023/2024 school year saw a larger SJSA with many new volunteers bringing new ideas and energy to an exciting school event calendar.
We require more volunteers into roles at the SJSA with the emphasis being on a larger and more collaborative SJSA team resulting in more realistic and lower workloads for volunteers. We would encourage families to contribute time to at least two events per year so as to share the workload. Please join us if you can! Whether in an SJSA role, stepping into a role for ad hoc events or giving as little as an hour of your time at an event. Everything helps and makes St Joseph’s School and the school community what is today.
Finally thank you to all our gracious, helpful, and generous parents, St Joseph’s School staff and Senior Leaders, for giving your time and money in helping the SJSA reach its targets to support the school. As always it is a HUGE shared effort, and we look forward to a full schedule of fundraising events and a better fundraising climate going forward.
Thank you.
Annikka Kauppinen
SJSA Treasurer
Treasurer’s Report:
| RECEIPTS 2023 2022 |
|
|---|---|
| Fundraising £79,679.35 £71,699.82 |
|
| Sponsorship/ Other Donatons £4,040.00 £1,355.43 |
|
| Bank Loyalty Fees £7.53 £190.91 |
|
| ----------------- ----------------- |
|
| £83,726.88 £73,246.16 |
|
| PAYMENTS | |
| Expenditure on Charitable Actvites £10,997.29 £6,474.45 |
|
| Educatonal Enrichment £2,901.10 £4,367.11 |
|
| School Resources £5,304.85 - |
|
| Westminster Council Delegated Budget £39,418.00 £60,000.00 |
|
Bank Charges £576.44 £486.92 |
|
| Accountant £654.00 |
|
| ----------------- ------------------ |
|
| £59,851.68 £71,328.48 |
|
| Net Movement in fund (Receipts minus payments) £23,875.20 £1,917.68 |
|
| RECONCILIATION OF FUNDS: | |
| Surplus/(Deficit) £23,875.20 £1,917.68 |
|
| Brought Forward £15,151.41 13,233.49 |
|
| Brought Forward - |
|
| Petty Cash Box - |
|
----------------- --------------------- |
|
| £39,026.61 £15,151.17 |
|
| STATEMENT OF ASSETS AND LIABILITIES: | |
| Payment Made in Error (£61) |
|
| Barclays Account £38,145.08 £12,890.16 |
|
| Cashplus (closed 2022) | |
| PayPal (Account Opened 2022) £795.19 £2,175.00 |
|
| Petty Cash Box £86.34 £147.00 |
|
| ----------------- ---------------------- |
|
| £39,026.61 £15,151.41 |
|
Changes in overall Assets Year on Year
Changes in overall Assets Year on Year
| £ | £ | ||
|---|---|---|---|
| 2011 | 105,651.00 | ||
| 2012 | 81,589.00 | (24,062.00) | -23% |
| 2013 | 52,900.00 | (28,689.00) | -35% |
| 2014 | 72,147.00 | 19,247.00 | 36% |
| 2015 | 122,215.00 | 50,068.00 | 69% |
| 2016 | 124,362.00 | 2,147.00 | 2% |
| 2017 | 73,398.00 | (50,964.00) | -41% |
| 2018 | 101,418.00 | 28,020.00 | 38% |
| 2019 | 99,637.51 | (1,780.49) | -2% |
| 2020 | 23,247.66 | (76,389.66) | -78% |
| 2021 | 13,233.49 | 10,014.17 | -43% |
| 2022 | 15,151.41 | 1,917.92 | 14% |
| 2023 | £39,026.61 | £23,875.20 | 158% |
Receipts
Expenditure
| Receipts | Expenditure | ||
|---|---|---|---|
| Readathon | £6,889.12 | ||
| Christmas Products | £635.60 | ||
| Gala Night | £9,056.03 Gala Night Expenses |
£1,505.38 | |
| Aucton 2023 | £54,294.26 Aucton Expenses |
£4,273.12 | |
| Used School Uniforms Sales | £892.24 |
||
| Summer Fair | £7,610.84 Summer Fair |
£4,856.43 | |
| Leavers Book | £301.26 Leavers Book |
£301.26 | |
| Wrong Account | £61.10 | ||
| £79,679.35 | £10,997.29 | ||
| Sponsorship/Donatons | |||
| Parent Donatons | £4,040.00 | ||
| Transactonal Fundraising |
|||
| School Resources | £5,364.84 | ||
| Educaton Enrichment | £2,901.10 | ||
| Budget WRCDT | £39,418.00 | ||
| £4,040.00 | £47,683.94 | ||
| Miscellaneous | |||
| Bank reward | £7.53 | ||
| Bank Commission | £224.72 | ||
| Paypal Charges | £351.72 | ||
| Accountng Fees | £654.00 | ||
| £7.53 | £1,230.44 | ||
| Total | £83,726.88 | £59,911.67 | |
| £23,815.21 |
Charity No 286432
ST JOSEPH'S SCHOOL ASSOCIATION SJSA
ACCOUNTS
FOR THE YEAR ENDED 31 AUGUST 2023
LPS Livingstone Chartered Accountants
St Joseph’s School Association SJSA For The Year Ended 31 August 2023 CHARITY NUMBER 286432
Report of Independent examination Statement of Financial Activities Change in overall Assets Year on Year Receipts and Expenditure Petty cash |
INDEX | Page |
|---|---|---|
| 1 2 3 4 5 |
St Joseph’s School Association SJSA CHARITY NUMBER 286432 Report of Independent examination
This report on the accounts of St Joseph’s School Association for the year ended 31 August 2023, which are set out on pages 2 to 5 below, is in respect of an examination carried out in accordance with the Charity Commission's general directions set out in their publication CC32,"Independent Examination of Charity Accounts: Examiners' Guide", as required by "PCC Accountability 5th Edition", published by Church House Publishing.
Responsibilities of trustees and examiner
The members of the LCC, as trustees, are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011( the 2011 Act) and that an independent examination is needed.
It is my responsibility to :
-
Examine Accounts under section 145 of the 2011 Act
-
Follow the procedures laid down in the general directions given by the commission under section 145(5)(b) of the 2011 Act
-
State whether particular matters have come to my attention.
Basis of Independent examiner's report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ' true and fair view' and the report is limited to those matters set out in the next statement.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
Which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached .
S Ahmed ACA FCCA LPS Livingstone Chartered Accountants
Date : 24/05/2024 Wenzel House Olds Approach Tolpits Lane Watford WD18 9AB
Page 1
St Joseph’s School Association SJSA CHARITY NUMBER 286432 Statement of Financial Activities For The Year Ended 31 August 2023
| RECEIPTS Fundraising Sponsorship/ Other Donations Bank Loyalty Fees PAYMENTS Expenditure on Charitable Activities Pupil Enrichment School Resources Westminster Council Delegated Budget Bank Charges Accountant Net movement in fund (Receipts minus Payments) RECONCILIATION OF FUNDS : Surplus/( Deficit) Brought Forward Brought Forward Petty Cash Box STAMENTS OF ASSETS AND LIABILITES : Payments (Received in error) Barclays Account Cashplus Paypal Account Petty Cash Box |
£ £ 79,679.35 4,040.00 7.53 83,726.88 10,936.19 2,901.10 5,364.84 39,418.00 577.31 654.00 59,851.44 23,875.44 23,875.44 15,151.17 - - 39,026.61 38,145.08 - 795.19 86.34 39,026.61 2023 |
2022 | 2022 |
|---|---|---|---|
| £ 79,679.35 4,040.00 7.53 |
£ 71,699.82 1,355.43 190.91 |
£ 73,246.16 71,328.48 1,917.68 |
|
| 10,936.19 2,901.10 5,364.84 39,418.00 577.31 654.00 |
6,474.45 4,367.11 - 60,000.00 486.92 |
||
| 1,917.68 13,233.49 - - |
|||
| 15,151.17 | |||
| (60.99) 12,890.16 - 2,175.00 147.00 |
|||
| 15,151.17 |
-
Page 2
St Joseph’s School Association SJSA CHARITY NUMBER 286432 Changes in overall Assets Year on Year For The Year Ended 31 August 2023
Changes in overall Assets Year on Year
| Year | £ | £ | % |
|---|---|---|---|
| 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 |
105,651.00 81,589.00 52,900.00 72,147.00 122,215.00 124,362.00 73,398.00 101,418.00 99,637.51 23,247.85 13,233.48 15,151.17 39,026.61 |
(24,062.00) (28,689.00) 19,247.00 50,068.00 2,147.00 (50,964.00) 28,020.00 (1,780.49) (76,389.66) (10,014.37) 1,917.69 23,875.44 |
(0.23) (0.35) 0.36 0.69 0.02 (0.41) 0.38 (0.02) (0.78) (0.43) 0.14 1.58 |
Page 3
St Joseph’s School Association SJSA CHARITY NUMBER 286432 Detailed Receipts and Expenditures For The Year Ended 31 August 2023
| Receipts Gala Night Readathon Christmas Products Leavers Book Auction 2023 Used School Uniforms Sales Summer Fair Sponsorship/Donations Parent Donations Miscellaneous Bank reward Total |
£ 9,056.03 6,889.12 635.60 301.26 54,294.26 892.24 7,610.84 |
Expenditure Auction Expenses Summer Fair Leavers Book Gala Night Expenses Education Enrichment SJSA Payment to School School Resources Accounting fee Bank Commission Paypal Charges |
£ 4,273.12 4,856.43 301.26 1,505.38 |
|
|---|---|---|---|---|
| 79,679.35 | 10,936.19 | |||
| 4,040.00 | 2,901.10 39,418.00 5,364.84 |
|||
| 4,040.00 | ||||
| 7.53 | 47,683.94 | |||
| 654.00 224.72 351.72 |
||||
| 7.53 | ||||
| 1,230.44 | ||||
| 59,850.57 | ||||
| 83,726.88 |
Page 4
St Joseph’s School Association SJSA CHARITY NUMBER 286432 Detailed Receipts and Expenditures For The Year Ended 31 August 2023
Petty Cash Breakdown 2021-2022
| B/F Petty Cash Income Monthly Payments September October November December January February March April May June July August B/F |
146.20 1,372.60 |
1,518.80 1,432.48 86.32 |
Expenditure Analysis School Resources School Events Summer Fair Income Analysis Event Cash retained at school School Uniform Cash Dress Down Day Readathon Gala Night Bar School Auction Bar School Uniform Cash |
769.60 662.88 - |
|---|---|---|---|---|
| - - 527.80 212.40 36.48 261.97 265.80 - 113.05 14.98 - |
||||
| 1,432.48 | ||||
| 171.50 466.10 535.00 80.00 120.00 |
||||
| 1,372.60 |
Page 5
Charity No 286432
ST JOSEPH'S SCHOOL ASSOCIATION SJSA
ACCOUNTS
FOR THE YEAR ENDED 31 AUGUST 2023
LPS Livingstone Chartered Accountants
St Joseph’s School Association SJSA For The Year Ended 31 August 2023 CHARITY NUMBER 286432
Report of Independent examination Statement of Financial Activities Change in overall Assets Year on Year Receipts and Expenditure Petty cash |
INDEX | Page |
|---|---|---|
| 1 2 3 4 5 |
St Joseph’s School Association SJSA CHARITY NUMBER 286432 Report of Independent examination
This report on the accounts of St Joseph’s School Association for the year ended 31 August 2023, which are set out on pages 2 to 5 below, is in respect of an examination carried out in accordance with the Charity Commission's general directions set out in their publication CC32,"Independent Examination of Charity Accounts: Examiners' Guide", as required by "PCC Accountability 5th Edition", published by Church House Publishing.
Responsibilities of trustees and examiner
The members of the LCC, as trustees, are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011( the 2011 Act) and that an independent examination is needed.
It is my responsibility to :
-
Examine Accounts under section 145 of the 2011 Act
-
Follow the procedures laid down in the general directions given by the commission under section 145(5)(b) of the 2011 Act
-
State whether particular matters have come to my attention.
Basis of Independent examiner's report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ' true and fair view' and the report is limited to those matters set out in the next statement.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
Which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached .
S Ahmed ACA FCCA LPS Livingstone Chartered Accountants
Date : 24/05/2024 Wenzel House Olds Approach Tolpits Lane Watford WD18 9AB
Page 1
St Joseph’s School Association SJSA CHARITY NUMBER 286432 Statement of Financial Activities For The Year Ended 31 August 2023
| RECEIPTS Fundraising Sponsorship/ Other Donations Bank Loyalty Fees PAYMENTS Expenditure on Charitable Activities Pupil Enrichment School Resources Westminster Council Delegated Budget Bank Charges Accountant Net movement in fund (Receipts minus Payments) RECONCILIATION OF FUNDS : Surplus/( Deficit) Brought Forward Brought Forward Petty Cash Box STAMENTS OF ASSETS AND LIABILITES : Payments (Received in error) Barclays Account Cashplus Paypal Account Petty Cash Box |
£ £ 79,679.35 4,040.00 7.53 83,726.88 10,936.19 2,901.10 5,364.84 39,418.00 577.31 654.00 59,851.44 23,875.44 23,875.44 15,151.17 - - 39,026.61 38,145.08 - 795.19 86.34 39,026.61 2023 |
2022 | 2022 |
|---|---|---|---|
| £ 79,679.35 4,040.00 7.53 |
£ 71,699.82 1,355.43 190.91 |
£ 73,246.16 71,328.48 1,917.68 |
|
| 10,936.19 2,901.10 5,364.84 39,418.00 577.31 654.00 |
6,474.45 4,367.11 - 60,000.00 486.92 |
||
| 1,917.68 13,233.49 - - |
|||
| 15,151.17 | |||
| (60.99) 12,890.16 - 2,175.00 147.00 |
|||
| 15,151.17 |
-
Page 2
St Joseph’s School Association SJSA CHARITY NUMBER 286432 Changes in overall Assets Year on Year For The Year Ended 31 August 2023
Changes in overall Assets Year on Year
| Year | £ | £ | % |
|---|---|---|---|
| 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 |
105,651.00 81,589.00 52,900.00 72,147.00 122,215.00 124,362.00 73,398.00 101,418.00 99,637.51 23,247.85 13,233.48 15,151.17 39,026.61 |
(24,062.00) (28,689.00) 19,247.00 50,068.00 2,147.00 (50,964.00) 28,020.00 (1,780.49) (76,389.66) (10,014.37) 1,917.69 23,875.44 |
(0.23) (0.35) 0.36 0.69 0.02 (0.41) 0.38 (0.02) (0.78) (0.43) 0.14 1.58 |
Page 3
St Joseph’s School Association SJSA CHARITY NUMBER 286432 Detailed Receipts and Expenditures For The Year Ended 31 August 2023
| Receipts Gala Night Readathon Christmas Products Leavers Book Auction 2023 Used School Uniforms Sales Summer Fair Sponsorship/Donations Parent Donations Miscellaneous Bank reward Total |
£ 9,056.03 6,889.12 635.60 301.26 54,294.26 892.24 7,610.84 |
Expenditure Auction Expenses Summer Fair Leavers Book Gala Night Expenses Education Enrichment SJSA Payment to School School Resources Accounting fee Bank Commission Paypal Charges |
£ 4,273.12 4,856.43 301.26 1,505.38 |
|
|---|---|---|---|---|
| 79,679.35 | 10,936.19 | |||
| 4,040.00 | 2,901.10 39,418.00 5,364.84 |
|||
| 4,040.00 | ||||
| 7.53 | 47,683.94 | |||
| 654.00 224.72 351.72 |
||||
| 7.53 | ||||
| 1,230.44 | ||||
| 59,850.57 | ||||
| 83,726.88 |
Page 4
St Joseph’s School Association SJSA CHARITY NUMBER 286432 Detailed Receipts and Expenditures For The Year Ended 31 August 2023
Petty Cash Breakdown 2021-2022
| B/F Petty Cash Income Monthly Payments September October November December January February March April May June July August B/F |
146.20 1,372.60 |
1,518.80 1,432.48 86.32 |
Expenditure Analysis School Resources School Events Summer Fair Income Analysis Event Cash retained at school School Uniform Cash Dress Down Day Readathon Gala Night Bar School Auction Bar School Uniform Cash |
769.60 662.88 - |
|---|---|---|---|---|
| - - 527.80 212.40 36.48 261.97 265.80 - 113.05 14.98 - |
||||
| 1,432.48 | ||||
| 171.50 466.10 535.00 80.00 120.00 |
||||
| 1,372.60 |
Page 5