# **SYMONDS GREEN COMMUNITY ASSOCIATION** 

**Registered Charity No. 286415** 

**ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2023** 



## **SYMONDS GREEN COMMUNITY ASSOCIATION INDEX** 

**For the year ended 31[st] March 2023__________________________________________            _____** 

||**Page**|
|---|---|
|Trustees Annual Report|1 – 4|
|Reference and Administration|1|
|Structure, Governance and Management|2|
|Objectives and Activities|3|
|Achievements and performance|3|
|Financial Review|4|
|Reserves policy|4|
|Plans for the Future|4|
|Independent Examiners Report|5|
|Statement of Financial Activities (SOFA)|6|
|Balance Sheet|7|
|Cash Flow Statement|8|
|Notes to the Accounts|9 – 17|





## **SYMONDS GREEN COMMUNITY ASSOCIATION** 

## **Trustees Annual Report** 

**For the year ended 31[st] March 2023_____________________________________          ___________** 

## **REFERENCE AND ADMINISTRATION** 

|**Name of Charity:**|SYMONDS GREEN COMMUNTY|ASSOCIATION|
|---|---|---|
|**Registered Charity No:**|286415||
|**Principal Office:**|Symonds Green Community Association||
||Filey Close, Symonds Green,||
||Stevenage, Herts||
||SG1 2JW||
|**Trustees:**|Margaret Notley (T)|Chairperson|
||Sharon Taylor (appointed 08.12.21)|Vice Chairperson|
||Linda Coates|Treasurer|
|**Council members**|Jackie Hollywell<br>|Councillor|
||Michael Downing|Councillor|
||Lynda Coates|Carpet Bowls|
||Janet Merrall<br>|Learning Zone|
||Annette Gasson|Learning Zone|
||Geoffrey Fisher|Royal British Legion|
||Tony Cousins|Royal British Legion|
||Isobel Gasson|Beavers, Cubs & Scouts|
||Maria Grant|Irish Dancing|
||Paula McLachlan|Mums and Toddlers|
||John Morgan<br>|Church of Christ the King|
||Jenny Brennan|Rince Mor Academy|
|**Non-voting Co-opted**|||
|**Member:**|Jackie Hollywell|(Community Development Officer)|



Page 1 



**SYMONDS GREEN COMMUNITY ASSOCIATION Trustees Annual Report Continued For the year ended 31[st] March 2023_      _______________________________________________** 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT** 

The Charity is an unincorporated organisation which is governed by a constitution dated 20[th] June 1984. 

The individual member trustees and Honorary Officers are elected or appointed on an annual basis at the Annual General Meeting. In the event of a vacancy occurring within the Honorary Officers the Council can fill the vacancy from the Council membership.  Junior members can appoint two from their membership to sit on the Council. 

The constitution allows groups that meet the following criteria to appoint a representative to be a member of the Council: 

1. Local statutory authorities and such voluntary organisations as operates in the area of benefit and satisfy the Council that they are an independent organisation or branch of an independent national or other organisation. 

2. Sections shall be such groups as may, with permission of Council, be formed within the Association among the individual members for the furtherance of a common activity.  Groups that currently meet these criteria are: 

   - Stevenage Borough Council 

   - Carpet Bowls group 

   - Church group 

   - Irish Dancing 

   - Labour Party 

   - Learning Zone 

   - Royal British Legion 

   - Cub/ Beavers 

   - At the Green Babies and Toddlers Group 

   - Weight Watchers (Non Affiliated) 

   - Fight Night (Non Affiliated) 

   - Fishing club – (Non Affiliated) 

   - Jenny Brennan Irish Dance Academy (Affiliated) 

   - Garden House Hospice. 

All members of the Council must retire annually but are eligible for reappointment 

At our AGM 1[st] February 2023 the following were elected to the Executive Committee at the AGM: Margaret Notley, Jackie Hollywell, Isobel Gasson, Lynda Coates, Sharon Taylor, Janet Merell, Annette Gasson and Michael Downing. 

Page 2 



## **SYMONDS GREEN COMMUNITY ASSOCIATION Trustees Annual Report Continued For the year ended 31[st] March 2023__________________________________________________** 

## **OBJECTIVES AND ACTIVITIES** 

The objects of the Association are:- 

To promote the benefit of the inhabitants of Symonds Green and the neighbourhood without distinction of sex or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. 

To establish or secure the establishment of a Community Centre and to maintain and manage, or to cooperate with any local statutory in the maintenance and management of such a Centre for activities promoted by the Association and its constitute bodies in furtherance of the above objects. 

The activities of the Association are:- 

1. The Community Centre (2 halls) 2. Tea at the Green Cafe 

These buildings are hired to affiliated and non-affiliated groups such as Beavers, Cubs and Scouts; Baby and Toddler group; Karate, Carpet Bowls; a Sunday school and many more.  They are also used for fundraising from time to time. 

Office services including photocopying and typing provide much needed support to groups using the centres as a base for their activities. The Community Association now has its own Website - symondsgreen@symondsgreencc.co.uk; E-mail - symondsgreen@symondsgreencc.co.uk and Facebook sites for both the community centre and the café. 

## **ACHIEVEMENTS AND PERFORMANCE** 

The Association measures its performance in terms of quantative information rather than qualitative information (as it considers the continued use by organisations on a regular basis is almost a measure of the quality of the organisation) as it is easier to substantiate. 

Due to the global Covid 19 Pandemic and subsequent lockdown of the nation, all activities have started to resume although many groups have reviewed and changed their hire times.  Now there is a credit crisis that is affecting groups, some of which have left the building due to not having enough members to continue or because the volunteer group leaders have found paid employment and are no longer able to run their club. 

## **FINANCE REVIEW** 

The attached financial statements show the current state of the finances that the council considers sound. Careful monitoring has been carried out to ensure the Association continues to operate efficiently for the community of Symonds Green. 

Page 3 



**SYMONDS GREEN COMMUNITY ASSOCIATION Trustees Annual Report Continued For the year ended 31[st] March 2023  ________________________________________________** 

We have had to claim the Covid-19 government given grants to sustain the Association throughout the Pandemic and had to recovery from a forced closure of activities held at the centre.  We no longer receive a grant from the local authority which has proved challenging, but we do take advantage of the local Councillor’s community budgets for various projects. 

To assist with our utility costs and to help with climate change we have had most of our lighting changed to LED lights and many of these are on sensors, so electricity is not wasted with lights being left on. 

## **RESERVES POLICY** 

Symonds Green Community Association’s reserves policy aims to keep undesignated funds at a level equal to three months budgeted expenditure with an aim of not failing below six weeks budgeted expenditure. The trustees consider this level is required to demonstrate stability and security to beneficiaries, funders, supporters and employees. 

The trustees consider it prudent to hold this level of reserves to: 

- a) Fund the start up costs of developments that will enable the Association to meet its aims and objectives 

- b) Allow for fluctuations in income due to delayed receipt of statutory and/or contract payments 

- c) Meet unplanned but necessary expenditure 

The level of reserves is monitored and reviewed by trustees twice a year. 

## **PLANS FOR THE FUTURE** 

Our plans for the future include attracting new groups to hire both halls of the centre and to work with our current groups to offer a range of clubs and activities for the people of Symonds Green and the wider communities in Stevenage. Due to the current credit crisis in the country we want to ensure that as many people can access our services and to work with the community.  We will continue to collect food to distribute to local charities.  We also aim to ensure that our Charity run coffee bar is a well-used community facility that welcomes local people and those from other areas.  We are aiming to hold community events such as the successful Christmas Fair that we held in December 2022.  We aim to have more lighting changed to LED lights and hope to have a more efficient water heating system fitted which will help with our electricity costs. 

## **Approved by the Trustees and signed on their behalf by:** 

**Margaret Notley Chairperson Date: 24[th] January 2024** 

Page 4 



## **SYMONDS GREEN COMMUNITY ASSOCIATION REPORT OF THE INDEPENDENT EXAMINER For the year ended 31[st] March 2023** 

I report on the accounts for the year ended 31[st] March 2023, which are set out on pages 6 to 17. 

## **Respective responsibilities of trustees and examiner** 

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the Charities Act, 

- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and 

- to state whether particular matters have come to my attention. 

## **Basis of independent examiner’s report** 

My examination was carried out in accordance with general Directions given by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

## **Independent examiner’s statement** 

In connection with my examination, no matter has come to my attention: 

1. which gives me reasonable cause to believe that in, any material respect, the requirements: 

   - to keep accounting records in accordance with section 130 of the Charities Act; and 

   - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act 

   - have not been met; or 

2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Dated : 24[th] January 2024 

**Jane M E Seymour Community Accountant** Orchard Villa, 2B Regent Street Stotfold, Hitchin Herts. SG5 4ED 

Page 5 



## **SYMONDS GREEN COMMUNITY ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES** 

**For the year ended 31[st] March_2023            ______________________________________________** 

|**Notes**<br>**Income from:**<br>Donations and legacies<br>2<br>Charitable activities<br>3<br>Other<br>4<br>Total income<br>**Expenditure on:**<br>Charitable activities<br>6<br>Total expenditure<br>**Net income/(expenditure)**<br>Transfers Between Funds<br>**Net movement in funds**<br>Total Funds brought forward<br>**Total funds carried forward**<br>16|**2023**<br>**2022**<br>**Unrestricted**<br>**Restricted**<br>**Total**<br>**Total**<br>**Funds**<br>**Funds**<br>**Funds**<br>**Funds**<br>**£**<br>**£**<br>**£**<br>**£**<br>18,144<br>-<br>18,144<br>39,686<br>46,500<br>1.988<br>48.488<br>47,570<br>1,711<br>-<br>1,711<br>1,243|
|---|---|
||66,355<br>1,988<br>68,343<br>88,499<br>69,928<br>3,418<br>73.346<br>72,763|
||69,928<br>3,418<br>73,346<br>72,763<br>**(3,573)**<br>**(1,430)**<br>**(5,003)**<br>**15,736**<br>**13**<br>**(13)**<br>**-**<br>**-**<br>**(3,560)**<br>**(1,443)**<br>**(5,003)**<br>**15,736**<br>28,512<br>5,549<br>34,061<br>18.325|
||**24,952**<br>**4,106**<br>**29,058**<br>**34,061**|



Page 6 



## **SYMONDS GREEN COMMUNITY ASSOCIATION BALANCE SHEET** 

**As at 31[st] March 2023             __________________________________________________________** 

|**Notes**<br>**Fixed Assets**<br>Tangible fixed assets<br>9<br>**Current Assets**<br>Debtors & prepayments<br>10<br>Cash at bank and in hand<br>**Total Current Assets**<br>Creditors: Amounts falling due<br>within one year<br>11<br>**Net Current Assets**<br>**Net Assets**<br>**Funds of the Charity**<br>Unrestricted funds<br>General funds<br>Restricted funds<br>Herts Community Foundation/Garden Equipm Funding<br>Locality Budget – CCTV & Centre Equipment<br>Locality Budget – Coffee Bar Fencing<br>Locality Budget – Newsletter<br>Locality Budget – Coffee Bar, Tables, PPE, Security & Laptop<br>Locality Budget – Events<br>Locality Budget – Repairs and Replacements<br>Stevenage Community Trust – Printer<br>Co-Operative<br>Covid-19 Omicron Grant<br>SBC Grants 2021/22 & 2022/23<br>HPB Covid-19 Recovery Grant<br>Total Restricted<br>**Total Funds**<br>15|**2023**<br>**£**<br>962<br>1,567<br>30,653<br>32,220<br>(4,124)<br>28,096<br>29,058<br>24,952<br>24,952<br>44<br>151<br>702<br>480<br>347<br>145<br>43<br>139<br>287<br>1,187<br>581<br>-<br>**4,106**<br>**29,058**|**2022**<br>**£**<br>1,282<br>1,113<br>35,599|
|---|---|---|
|||36,712<br>(3,933)|
|||32,779|
|||34,061|
|||28,512|
|||28,512<br>59<br>201<br>702<br>480<br>459<br>145<br>58<br>185<br>381<br>2,296<br>403<br>180|
|||**5,549**|
|||**34,061 **|



Approved by the Trustees on the 24[th] January 2024 and signed on their behalf by: 

…………………………………… ………………………….………… 

**Chairperson** 

The notes on pages 9 to 17 form part of these accounts 

Page 7 



## **SYMONDS GREEN COMMUNITY ASSOCIATION STATEMENT OF CASH FLOW** 

**As at 31[st] March_2023           __________________________________________________________** 

|**Notes**<br>**Cash flows from operating activities:**<br>_Net cash provided by operating activities_<br>17<br>**Cash flows from capital expenditure & investing**<br>**activities:**<br>Purchase of equipment<br>_Net cash provided by capital expenditure & investing_<br>_activities_<br>Change in cash and cash equivalents in the reporting period<br>Cash and cash equivalents at the beginning of the reporting<br>period<br>Cash and cash equivalents at the end of the reporting period|**2023**<br>**2022**<br>**£**<br>**£**<br>(4,946)<br>16,867<br>-<br>(470)|
|---|---|
||-<br>(470)|
||(4,946)<br>16,397<br>35,599<br>19,202|
||30,653<br>35,599|



Page 8 



SYMONDS GREEN COMMUNITY ASSOCIATION **NOTES TO THE ACCOUNTS for the year ended 31[st] March 2023 _____________________________________________________** 

## **1 ACCOUNTING POLICIES** 

## **Basis of preparation** 

The accounts have been prepared under the historical cost convention and in accordance with FRS 102, Accounting and Reporting by Charities: Statement of Recommended Practice (revised 2015); Charities Act 2011 and Regulations made thereunder; and with applicable accounting standards. 

## **Depreciation policy** 

Tangible fixed assets are depreciated over the estimated useful economic lives. The depreciation rate currently in use for all fixed assets held for use by the charity is 25% on the reducing balance. 

## **Fund accounting** 

Funds held by the charity are either: 

## _Unrestricted general funds_ 

These are funds which can be used in accordance with the charitable objectives at the discretion of the trustees. 

## _Designated funds_ 

These are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects. 

## _Restricted funds_ 

These are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 

## **Resources Expended** 

Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered. Resources expended have been analyzed and where a cost can be directly attributed to a function of the charity we have allocated 100% of the cost to this function. 

Resources that are expended that cannot be applied to one particular category have been apportioned as follows: 

90% of the Centre Managers Salary, 50% Admin Assistant salary, 100% of the cleaning and caretaking staff salaries with the same proportion of Employers National Insurance have been apportioned to Running costs of the Centres on the basis of staff time. The balancing 10% Centre Managers Salary and 50% Admin. Assistant and a proportion of the Employers National Insurance have been apportioned to Support costs on the same basis. 

Printing, Postage and Stationery and Telephone costs have been allocated at 25% to Centre Running Costs and 75% to Support costs based on the estimated usage. 

Page 9 



**SYMONDS GREEN COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS for the year ended 31[st] March 2023      __________________________________________________** 

## **Incoming Resources** 

All income is accounted for when the Charity has entitlement, there is certainty of receipt and the amount is measurable. Income is accounted for on a receivable basis, except for hall deposits that relate to bookings in a future accounting period, the income is deferred until those periods. 

|**2**|**Income from Donations and Legacies**|**Unrestricted**|**Restricted**|**2023**|**2022**|
|---|---|---|---|---|---|
|||||**£**|**£**|
||HMRC Furlough & SSP Relief|-|-|-|3,345|
||Covid-19 Small Business|||||
||Grant|-|-|-|8,000|
||Covid-19 Omicron Grant|-|-|-|2,667|
||HPB Covid-19 Recovery Grant|-|-|-|7,500|
||Estimated rental value of premises|12,000|-|12,000|12,000|
||Relief from rates|6,144|-|6,144|6,144|
||Donations under £500|-|-|-|30|
|||18,144|-|18,144|39,686|
||2021/22 restricted funds £10,167 received - £2,667 Covid Omicron,||£7,500 HCP Covid-19 Recovery Grant|||
|**3**|**Income from Charitable Activities**|**Unrestricted**|**Restricted**|**2023**|**2022**|
|||||**£**|**£**|
||Hall Hire|31,045|-|31,045|31,873|
||Coffee Bar takings and furlough grant|14,380|-|14,380|10,714|
||Locality Budget/SBC Grants|-|1,988|1,988|3,819|
||Office Services|1,015|-|1,015|1,164|
||Affiliation Fees|60|-|60|-|
|||46,500|1,988|48,488|47,570|



2021/22 restricted funding of 1,220 was received -Locality Budget £1,220 for Card Machine, Coffee Bar, Baby Changing, Curtains and Entrance mat. 

|**4**<br>**Income from Other**<br>Employment Allowance<br>Events|**Unrestricted**<br>**Restricted**<br>**2023**<br>**2022**<br>**£**<br>**£**<br>1,331<br>-<br>1,331<br>1,243<br>380<br>-<br>380<br>-|
|---|---|
||1,711<br>-<br>1,711<br>1,243|



2021/22 no funds were restricted. 

Page 10 



## **SYMONDS GREEN COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS** 

**for the year ended 31[st] March 2023_______________________________________________** 

||||**Activity**|||
|---|---|---|---|---|---|
||**Analysis of Expenditure on Charitable**||**undertake**|**Support**||
|**5**|**Actvities 2022/23**|**Note**|**n directly**|**Costs**|**Total**|
||||**£**|**£**|**£**|
||Community Centre|**6**|51,523|4,325|55,848|
||Coffee Bar|**6**|12,068|2,012|14,080|
||Restricted Funds – Repairs and|||||
||Replacements|**7**|2,160|-|2,160|
||Coffee Bar Restricted Expenditure|**8**|1,258|-|1,258|
||**Total**||67,009|6,337|73,346|
||Support costs have been allocated based on staff cost, 68.25% Centre and 31.75% Coffee Bar|||||



|**Analysis of Expenditure on Charitable**<br>**Actvities 2021/22**<br>**Note**<br>**Activity**<br>**undertake**<br>**n directly**<br>**Support**<br>**Costs**<br>**£**<br>**£**<br>Community Centre<br>**6**<br>47,611<br>3,969<br>Coffee Bar<br>**6**<br>10,146<br>1,846<br>Restricted Funds – Repairs and<br>Replacements<br>**7**<br>3,147<br>-<br>Coffee Bar Restricted Expenditure<br>**8**<br>6,044<br>-<br>**Total**<br>66,948<br>5,815<br>Support costs have been allocated based on staff cost, 68.25% Centre and 31.75% Coffee Bar<br>**6**<br>**Charitable Expenditure**<br>**2023**<br>**Unrestricted Charitable Activities-Centre**<br>**£**<br>Salaries and NIC<br>18,038<br>Payroll Charges<br>147<br>Notional rent and rates<br>18,144<br>Water Rates<br>105<br>Light & Heat<br>4,040<br>Premises Expenses, Laundry & Cleaning<br>9,233<br>Health & Safety<br>-<br>Security<br>198<br>Repairs & Renewals<br>53<br>Printing, Postage, Stationery etc<br>16<br>Insurance<br>536<br>Telephone<br>81<br>Licenses<br>536<br>Office Equipment<br>12<br>Professional Fees for HR<br>216<br>Staff Training<br>6<br>Publicity & Events<br>153<br>Depreciation<br>9<br>51,523|**Activity**<br>**undertake**<br>**n directly**<br>**Support**<br>**Costs**<br>**£**<br>**£**<br>47,611<br>3,969<br>10,146<br>1,846<br>3,147<br>-<br>6,044<br>-|**Total**<br>**£**<br>51,580<br>11,992<br>3,147<br>6,044|
|---|---|---|
||66,948<br>5,815|72,763|
|||**2022**<br>**£**<br>17,506<br>147<br>18,144<br>525<br>4,032<br>5,425<br>38<br>162<br>27<br>33<br>536<br>59<br>719<br>-<br>216<br>30<br>-<br>12|
|||47,611|



Page 11 



## **SYMONDS GREEN COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS** 

**for the year ended 31[st] March 20223_________________________________________________** 

|**6 Coffee Bar**<br>Salaries and NIC<br>Payroll Charges<br>Coffee bar food and drink purchases<br>Coffee Bar expenses<br>Coffee Bar Card Charges<br>Coffee bar equipment purchases<br>**Support costs attributed to Centre Activities**<br>Charity Administration Salaries<br>Payroll Charges<br>Travel & Subsistence<br>Printing, Postage, Stationery etc<br>Telephone<br>Membership<br>Internet charges<br>Depreciation<br>Sundries<br>**Governance**<br>Independent Examiner's Fee**(See note 18)**<br>Trustee Expenses<br>**Total Support**<br>**7**<br>**Restricted Charitable Expenditure**<br>**Charitable Activities – Repair & Replacements**<br>HPB Covid-19 Recovery<br>Equipment, repairs & replacements<br>Depreciation<br>Cleaning, Waste disposal & PPE<br>Curtains<br>Entrance Mat<br>Stationery<br>Publicity & Events|||**2023**<br>**2022**<br>**£**<br>**£**<br>8,532<br>8,145<br>156<br>156<br>3.155<br>1,218<br>-<br>29<br>199<br>577<br>26<br>21|
|---|---|---|---|
||||12,068<br>10,146|
||||**2023**<br>**2022**<br>**£**<br>**£**<br>4,471<br>4,324<br>177<br>178<br>-<br>53<br>48<br>100<br>244<br>178<br>35<br>-<br>872<br>410<br>3<br>4<br>54<br>148|
||||5,904<br>5,395|
||||**2023**<br>**2022**<br>**£**<br>**£**<br>400<br>400<br>33<br>20|
||||433<br>420|
||||**6,337 **<br>**5,815**|
||||**2023**<br>**2022**<br>**£**<br>**£**<br>180<br>3,568<br>620<br>-<br>309<br>413<br>88<br>1,445<br>-<br>226<br>-<br>355<br>10<br>37<br>51<br>-|
||||1,258<br>6,044|



Page 12 



## **SYMONDS GREEN COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS** 

**for the year ended 31[st] March 2023_________________________________________________** 

|**8**<br>**Coffee Bar Restricted Expenditure**<br>Coffee bar food and drink purchases<br>Coffee bar equipment purchases and other<br>**9**<br>**Fixed assets**<br>**Play**<br>**Equip**<br>**ment**<br>**Office**<br>**equipment**<br>Cost<br>**£**<br>**£**<br>At 1 April 2022<br>5,997<br>1,149<br>Additions<br>-<br>-<br>At 31 March 2023<br>5,997<br>1,149<br>Depreciation<br>At 1 April 2022<br>5,938<br>542<br>Charge for the year<br>15<br>152<br>At 31 March 2023<br>5,953<br>694<br>Net book values<br>At 31 March 2022<br>59<br>607<br>At 31 March 2023<br>44<br>455<br>**10**<br>**Debtors & Prepayments**<br>Debtors<br>Prepayments<br>**11**<br>**Creditors: Amounts falling due within one year**<br>Creditors<br>HMRC – PAYE & NI<br>Pension<br>Accruals<br>Hall Deposit Paid & Paid in advance|**8**<br>**Coffee Bar Restricted Expenditure**<br>Coffee bar food and drink purchases<br>Coffee bar equipment purchases and other<br>**9**<br>**Fixed assets**<br>**Play**<br>**Equip**<br>**ment**<br>**Office**<br>**equipment**<br>Cost<br>**£**<br>**£**<br>At 1 April 2022<br>5,997<br>1,149<br>Additions<br>-<br>-<br>At 31 March 2023<br>5,997<br>1,149<br>Depreciation<br>At 1 April 2022<br>5,938<br>542<br>Charge for the year<br>15<br>152<br>At 31 March 2023<br>5,953<br>694<br>Net book values<br>At 31 March 2022<br>59<br>607<br>At 31 March 2023<br>44<br>455<br>**10**<br>**Debtors & Prepayments**<br>Debtors<br>Prepayments<br>**11**<br>**Creditors: Amounts falling due within one year**<br>Creditors<br>HMRC – PAYE & NI<br>Pension<br>Accruals<br>Hall Deposit Paid & Paid in advance|**2023**<br>**£**<br>2,110<br>50<br>2,160<br>**Fixtures and**<br>**fittings**<br>**£**<br>2,936<br>-|**2023**<br>**£**<br>2,110<br>50|**2023**<br>**£**<br>2,110<br>50|**2022**<br>**£**<br>2,622<br>525|
|---|---|---|---|---|---|
||||2,160||3,147|
||||||**Total**<br>**£**<br>10,082<br>-|
||5,997<br>1,149|||2,936|10,082|
||5,938<br>542<br>15<br>152|||2,320<br>153|8,800<br>320|
||5,953<br>694|||2,473|9,121|
||59<br>607|||616|1,282|
||44<br>455|||463|962|
|||||**2023**<br>**£**<br>1,090<br>477|**2022**<br>**£**<br>852<br>261|
|||||1,567|1,113|
|||||**2023**<br>**£**<br>1,498<br>737<br>81<br>1,094<br>714<br>4,124|**2022**<br>**£**<br>1,074<br>665<br>83<br>1,311<br>800|
||||||2,691|



**12 Trustees' Remuneration and Expenses** 

No trustee remuneration has been directly or indirectly paid or payable for the year out of the funds of the charity to any trustee or to any person or person connected with any of them. 

Page 13 



**SYMONDS GREEN COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS** 

**for the year ended 31[st] March 2023  __________________________________________________** 

## **13 Employees' Remuneration** 

Total remuneration for the year (excluding employer's contributions) amounted to £29,765 (2022 - £28,837). No employee earned more than £20,000 p.a. The average number of paid staff for the year were four (four in 2021/22) split as follows: 

|2021/22) split as follows:||||
|---|---|---|---|
||**Running**|**Support**||
||**Centre**|**Costs**|**Coffee Bar**|
|Centre Manager|90%|10%||
|Admin Assistant|50%|50%||
|Book keeper||100%||
|1 Coffee Bar staff|||100%|



The total gross salaries of key management personnel are £18,259. 

## **14 Reserves Policy** 

Symonds Green Community Association's reserves policy aims to keep undesignated funds at a level equal to three months budgeted expenditure with an aim of not falling below six weeks budgeted expenditure. The trustees consider this level is required to demonstrate financial stability and security to beneficiaries, funders, supporters and employees. 

The trustees consider it prudent to hold this level of reserves to: 

a) fund the start up costs of developments that will enable the Association to meet its aims and objectives 

b) allow for fluctuations in income due to delayed receipt of statutory and/or contract payments. 

c) meet unplanned but necessary expenditure. 

The level of reserves is monitored and reviewed by trustees twice a year. 

Free Reserves £24,919 Three months running costs £18,337 

## **15 Fund Analysis** 

|Income<br>Expenditure<br>**Net incoming Resources**<br>**before Transfers**<br>Transfer between Funds<br>**Net movement in Funds**<br>Total Funds B/fwd<br>**Total Funds C/Fwd**<br>Fixed Assets<br>Current Assets<br>Current Liabilities|**General**<br>**Herts**<br>**Comm**<br>**Found/**<br>**Garden**<br>**Equip**<br>**Locality**<br>**Budget-**<br>**CCTV &**<br>**Centre**<br>**Equip**<br>**Locality**<br>**Budget –**<br>**Events**<br>**Sub -**<br>**Total**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>66,355<br>-<br>-<br>-<br>66,355<br>69,928<br>15<br>50<br>-<br>69,993|
|---|---|
||(3,573)<br>(15)<br>(50)<br>-<br>(3,638)<br>13<br>-<br>-<br>-<br>13|
||(3,560)<br>(15)<br>(50)<br>-<br>(3,625)<br>28,512<br>59<br>201<br>145<br>28,917|
||**24,952 **<br>**44**<br>**151 **<br>**145**<br>**25,292 **|
||33<br>44<br>151<br>-<br>228<br>29,043<br>-<br>-<br>145<br>29,188<br>(4,124)<br>-<br>-<br>-<br>(4,124)|
||**24,952**<br>**44**<br>**151**<br>**145**<br>**25,292**|



Page 14 



## **SYMONDS GREEN COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS** 

**for the year ended 31[st] March 2023___________________________________________________** 

## **15 Fund Analysis continued** 

|Income<br>Expenditure<br>**Net incoming Resources**<br>**before Transfers**<br>Transfer between funds<br>**Net movement in Funds**<br>Total Funds B/fwd<br>**Total Funds C/Fwd**<br>Fixed Assets<br>Current Assets<br>Current Liabilities<br>Income<br>Expenditure<br>**Net incoming Resources before**<br>**Transfers**<br>Transfer between funds<br>**Net movement in Funds**<br>Total Funds B/fwd<br>**Total Funds C/Fwd**<br>Fixed Assets<br>Current Assets<br>Current Liabilities||**Sub -**<br>**Total**<br>**Locality**<br>**Budget –**<br>**Repairs &**<br>**Replace**<br>**Co-Op**<br>**Locality**<br>**Budget –**<br>**Coffee Bar**<br>**Fence**<br>**Sub-**<br>**Total**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>66,355<br>-<br>-<br>-<br>66,355<br>69,993<br>15<br>94<br>-<br>70,102|
|---|---|---|
|||(3,638)<br>(15)<br>(94)<br>-<br>(3,747)<br>13<br>-<br>-<br>-<br>13|
|||(3,625)<br>(15)<br>(94)<br>-<br>(3,734)<br>28,917<br>58<br>381<br>702<br>30,058|
|||**25,292 **<br>**43**<br>**287 **<br>**702 **<br>**26,324**|
|||228<br>43<br>287<br>-<br>558<br>29,188<br>-<br>-<br>702<br>29,890<br>(4,124)<br>-<br>-<br>-<br>(4,124)|
|||**25,292 **<br>**43**<br>**287 **<br>**702 **<br>**26,324**|
|||**Sub-**<br>**total**<br>**Locality**<br>**Budget –**<br>**Newsletter**<br>**Locality**<br>**Budget –**<br>**Coffee Bar**<br>**Tables,**<br>**PPE,**<br>**Security &**<br>**Laptop**<br>**SCT -**<br>**Printer**<br>**Sub -**<br>**Total**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>66,355<br>-<br>-<br>-<br>66,355<br>70,102<br>-<br>99<br>46<br>70,247|
|||(3,747)<br>-<br>(99)<br>(46)<br>(3,892)<br>13<br>-<br>(13)<br>-<br>-|
|||(3,734)<br>-<br>(112)<br>(46)<br>(3,892)<br>30,058<br>480<br>459<br>185<br>31,182|
|||**26,324**<br>**480**<br>**347**<br>**139**<br>**27,290**|
|||558<br>-<br>265<br>139<br>962<br>29,890<br>480<br>82<br>-<br>30,452<br>(4,124)<br>-<br>-<br>-<br>(4,124)|
|||**26,324**<br>**480**<br>**347**<br>**139**<br>**27,290**|



Page 15 



## **SYMONDS GREEN COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS** 

**for the year ended 31[st] March 2023_____________________________________________________** 

## **15 Fund Analysis continued** 

|**Income**<br>**Expenditure**<br>**Net incoming Resources before**<br>**Transfers**<br>**Total Funds B/fwd**<br>**Total Funds C/Fwd**<br>**Fixed Assets**<br>**Current Assets**<br>**Current Liabilities**|**Sub-**<br>**total**<br>**Locality**<br>**Covid-19**<br>**Omicron**<br>**SBC Grants**<br>**Various**<br>**21/22 &**<br>**22/23**<br>**HCP**<br>**Covid-19**<br>**Recovery**<br>**Grant**<br>**Sub -**<br>**Total**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>**66,355**<br>**-**<br>**1,988**<br>**-**<br>**68,343**<br>**70,247**<br>**1,109**<br>**1,810**<br>**180**<br>**73,346**|
|---|---|
||**(3,892)**<br>**(1,109)**<br>**178**<br>**(180)**<br>**(5,003)**<br>**31,182**<br>**2,296**<br>**403**<br>**180**<br>**34,061**|
||**27,290**<br>**1,187 **<br>**581 **<br>**-**<br>**29.058**|
||**962**<br>**-**<br>**-**<br>**-**<br>**962**<br>**30,452**<br>**1,187**<br>**581**<br>**-**<br>**32,220**<br>**(4,124)**<br>**-**<br>**-**<br>**-**<br>**(4,124)**|
||**27,290**<br>**1,187**<br>**581**<br>**-**<br>**29,058**|



**Fund balances outstanding from Co-Operative and Locality Budget holders to provided new equipment for the Community Centre and Coffee Bar.** 

**Herts Community Foundation provided funding for garden equipment.** 

**Locality Budget Holders provided funds to support the production of a newsletter.** 

**21/22 Locality Budget Holders provided funds to support the coffee bar, purchase tables for the centre, PPE, security and the purchase of a laptop. This year funds have been provided to purchase baby changing equipment, card machine costs, curtains, an entrance mat and support for the coffee bar.** 

**Last year Locality Budget holders provided funds to support white board & restock/replenish charity café for events; refreshments and children's activity equipment; outdoor games and equipment; supplies & equipment for christmas fete; heaters, patio parasols, children's activities; air con unit; food poverty.** 

**Stevenage Community Trust (SCT) provided funds to purchase a printer.** 

**HPB grant (Health Protection Board) to support the Voluntary, Community and Social Enterprise (VCSE) Sector who have been disproportionately impacted by Covid-19.  It covers overheads such as venue hire and staffing.** 

**Omicron Hospitality and Leisure Grant Scheme - support for businesses over the winter months, where they will have been impacted by the rise in the Omicron variant. Grant values were based on rateable value of property they occupy.** 

Page 16 



## **SYMONDS GREEN COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS** 

**for the year ended 31[st] March 2023_____________________________________________________** 

## **16 Volunteers** 

## **Volunteer information is as follows:** 

||**Number**|**No of Hours**|**Total**|
|---|---|---|---|
|**Activity**|**of Volunteers**|**per Volunteer**|**Hours**|
|**Functions**|**5**|**14**|**70**|
|**Handy Man/ Caretaker**|**2**||**90**|
|**Coffee Bar**|**2**||**520 (10 Per Week)**|
|**Office staff**|**1**||**30**|
|**Governance**|**19**|**6**|**114**|



## **17 Notes to the cash flow statement** 

## **Reconciliation of net income/(expenditure) to net cash flow from operating activities** 

|**Net income/(expenditure) for the year**<br>**Adjustments for:**<br>**Depreciation charges**<br>**(Increase)/decrease in debtors**<br>**Increase/(decrease) in creditors**<br>**Net cash provided by operating activities**|**2023**<br>**2022**<br>**£**<br>**£**<br>**(5,003)**<br>**15,736**<br>**320**<br>**429**<br>**(454)**<br>**(540)**<br>**191**<br>**1,242**|
|---|---|
||**(4,946)**<br>**16,867 **|



## **18 Independent Examiner Fees of £400 (£400 in 2022) have been accrued for the 2023 examination and preparation of accounts.** 

Page 17