Trustees Report November 1 2022 to October 31 2023
TRUSTEES' ANNUAL REPORT FOR THE CHARITIES COMMISSION, YEAR TO OCT. '23.
Charity Name: The Cambridgeshire Holiday Orchestra Association.
Registered Charity Number: 286214, founded in 1953.
List of Names of Trustees during the year ending 31.10.23:
Dr. Elizabeth Andrews (Treasurer), Mrs. Claudia Goodbrand, Dr. Lydia Hill (Chair), Mrs. Gina Holland (Secretary), Mrs. Sarah Lee, Mrs. Fiona Rutter, Mrs. Katy Salmon, Dr. Tina Tribe.
Structure, Governance and Management:
Type of governing document: Constitution.
How Charity is constituted: Association.
Trustee selection method: by nomination and election.
Summary of the Objectives of the Charity as set out in the Governing Document:
To educate and entertain young people and their families from the county of Cambridgeshire and beyond by offering participation in high quality orchestral, instrumental and vocal musical ensembles.
Summary of the main Activities in relation to these Objectives:
To offer children and young people (and their families) holiday music courses in the Christmas, Easter and Summer school holidays. The Committee together with the appointed Music Director will engage a Course Director and Music Tutors to provide high-quality ensemble music sessions culminating in end-of-course presentations and open rehearsals.
Achievements and Performance:
For the first time since the Covid pandemic we ran all three courses face-to-face with our previously wide choice of activities.
The Christmas Course,(Dec. '22) was a most enjoyable course with a true Holiday Orchestra atmosphere. However, like many activities involving the public, it was difficult, post-pandemic, to attract parents and children to join a large group of people. Consequently our numbers were rather low and the course made a loss. Nevertheless we felt that the course was a real success and that we were on the road to recovery.
The Easter Course,(April 2023) was planned to have some afternoon activities for the younger children and their families. These were charged separately and were very popular, especially the 'Easter Orchestra', giving many children a first taste of playing in a large mixed orchestral ensemble. This course was the first for a long time to return a financial surplus.
The Summer Course,(August 2023) continued this trend, with investment in activities and a rewarding rise in numbers and a financial surplus. We hope that we have turned a corner after the dark days of Covid.
Financial Review:
The Charity's principal source of funds remains the fees paid by the participants. Overall we have seen the numbers of children rise close to pre-pandemic levels, which is very pleasing. We hope in the next year to continue this improvement and to expand some of the exciting innovations which we have added to our traditional model. Also we have changed the structure of the fees we charge, replacing the previous blanket fee with separate charges for mornings, afternoons and some individual sessions. In order to make this attractive we have increased the choices offered in the afternoons, resulting in the revelation that there are very many children wanting to play in orchestras at different levels. Financially this has been very successful with the year ending with a comfortable surplus of approximately £4,800. Hence we can start to replenish our reserves which we used extensively between 2020 and 2022.
Declaration:
The Trustees declare that they have approved the Trustees' Report above.
Signed on behalf of the Charity's Trustees:
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Annual Accounts to 31 October 2023
Statement of Assets and Liabilities
Year to 31.10.23 Year to 31.10.22
Assets:
Lloyds Current Account 18,813.26 3,332.86
Cambridge Building Society Prize Fund 0.00 2,358.48
Cambridge Building Society Reserve Fund 17,602.21 21,162.09
Total Assets 36,415.47 26,853.43
Liabilities: 300.00 300.00
Total Assets Less Liabilities: 36,115.47 26,553.43
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Cambridgeshire Holiday Orchestra On accounts for the year 31[st] October 2023 Charity no 286214 ended (if any) Set out on pages 1-3 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: A Last Date: 31/8/2024 Name: Amanda Last ACA Relevant professional ICAEW qualification(s) or body (if any): Address: 54 London Street Godmanchester, Cambs PE29 2HX
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of NONE any items that the examiner wishes to disclose .
2
October 2018
IER