## **Trustees’ Annual Report for the period** **From 5/4/20 Period start date To 4/4/2021 Period end date** **Charity name: Grafton Regis Village Hall** **Charity registration number: 286213** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 The hall is held in trust for the
of the charity as set out purpose of a Village Hall for the
in its governing use of inhabitants of Grafton Regis
document and the neighbourhood. Without
distinction of sex, political,
religious or other opinions and in
particular for meetings, lectures
and classes and other forms of
recreation and leisure time
occupations with the object of
improving the conditions of life for
the said inhabitants.
Summary of the main Para 1.17 3 crafts groups use the hall
activities in relation to and 1.19 5 bands use the hall for practice
those purposes for the Monthly lunches are held for both
public benefit, in villagers and residents of
particular, the activities, surrounding villages.
projects or services 2 exercise classes are held at the
identified in the hall each week
accounts. Family parties are held at the hall
Joint fund raising events for the
church and village hall
Statement confirming Para 1.18 In planning our activities for the
whether the trustees year we kept in mind the guidance
have had regard to the issued by the Charity Commission
guidance issued by the on public behalf.
Charity Commission on Due to the impact Covid on the
public benefit halls activities we were also well
supported by the staff of ACRE,
Action with Communities in Rural
England, from the very start of the
pandemic; they provided details of
the frequently changing
Government regulations
throughout, and interpreted the
changes so as to make it as
straightforward as possible for the
Committee to manage the hall and
to put in place all the necessary
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**health-related procedures.** ## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
Village Hall committee SORP This has undoubtedly been the
members reference most unusual year that the
Committee has ever had to deal
with. Fortunately, the members
have risen to all the challenges
which have been presented, and
we thank them for the work that
they have put in and continue to
do as the Covid pandemic
continues.
Policy on grant making Para 1.38
The committee are always looking
for opportunities to provide events
Policy on social Para 1.38 to encourage villagers to socialise.
investment including For the first time this year we had
program related a village Christmas lights event
investment which included a walk around the
village to admire the lights, a visit
to the church to admire the
Christmas decorations finished off
with mince pies and glass of
mulled wine (non alcoholic or
alcoholic
We have up to 20 villagers who
quite happily dress up in period
Contribution made by Para 1.38 costume for our historic events.
volunteers We also have our volunteer cooks
for the monthly village lunch
Other
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## **Achievements and Performance** **----- Start of picture text -----**
SORP
reference
During the time the present
committee have been managing
Summary of the main the hall the following
achievements of the improvements have been made:
charity, identifying the Para 1.20 Kitchen area moved and upgraded
difference the charity’s to catering standards.
work has made to the A conservatory added to the rear
circumstances of its of the hall and the garden
beneficiaries and any improved with planting and
wider benefits to society benches.
as a whole. Re-decoration of the hall.
An entertainment system installed
with wall speakers, overhead
projector and wall screen
All of these improvements have
benefitted our users. The projector
and screen have been very useful
for Zoom meetings and exercise
classes during the pandemic.
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## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
This year due to the pandemic
f inancially, the income of the hall was
Achievements against down by approximately by three fifths.
objectives set Para 1.41 However, the South Northamptonshire
Council Local restrictions support
grants have ensured that the hall
finances are in good order.
Our regular customers were eager for
us to re-open the hall and we look
forward to a busy year.
Performance of
fundraising activities
against objectives set Para 1.41
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Investment performance
against objectives Para 1.41
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 Due to the grants received in this
financial position at the financial year the charity is in a very
end of the period positive position.
Statement explaining the Para 1.22
policy for holding
reserves stating why they
are held
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22 The hall does not generate sufficient
reserves income to hold reserves.
Details of fund materially Para 1.24 Not applicable
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds
(including any
fundraising) Para 1.47
Investment policy and
objectives including any
social investment policy Para 1.46
adopted
A description of the
principal risks facing the Para 1.46
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution adopted on 21st
document December 1967
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are appointed or re-appointed
methods including details annually at the Annual General
of any constitutional Meeting
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction
and training of trustees Para 1.51
The charity’s
organisational structure
and any wider network Para 1.51
with which the charity
works
Relationship with any
related parties Para 1.51
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Grafton Regis Village Hall
Other name the charity
uses
Registered charity 286213
number
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||Charity’s principal
address|The Lane, Grafton Regis, Northamptonshire NN12
7HW|| |---|---|---|---| ||||| ## **Names of the charity trustees who manage the charity** **Name of person (or Dates acted if not body) entitled to Trustee name Office (if any) for whole year appoint trustee (if any)** Keith William Grafton Regis Village hall 1 Harry committee members Barry Edward Grafton Regis Village hall 2 Glanville committee members 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** K Harry **Full name(s)** Kathleen Isobel Harry **Position (eg** Chair **Secretary, Chair, etc)** **Date** 28th January 2021 **Charity Name No (if any)** **Receipts and payments accounts For the period** Period start date Period end date **To from** ## **Section A Receipts and payments** **Unrestricted Restricted Endowment Total funds funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ £** **----- Start of picture text -----**
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
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Sub total (Gross income for AR) - - - -
A2 Asset and investment sales,
(see table).
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Sub total - - - -
Total receipts - - - -
A3 Payments
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Sub total [ - ] - - -
A4 Asset and investment
purchases, (see table)
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Sub total [ - ] - - -
Total payments - - - -
Net of receipts/(payments) - - - -
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end - - - -
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|**Section B Statement**|**of assets and liabilities**|**at the end of the period**|**at the end of the period**|**at the end of the period**| |---|---|---|---|---| |||**Unrestricted**||**Restricted**| |**Categories**|**Details**|**funds**||**funds**| |**B1 Cash funds**|**_Total cash funds_**|**to nearest £**
**-**
**-**
**-**
**-**|


|**to nearest £**
**-**
**-**
**-**
**-**| ||(agree balances with receipts and payments
account(s))|OK
|OK|| |||**Unrestricted**||**Restricted**| |||**funds**||**funds**| |**B2 Other monetary assets**|**Details**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|




|**to nearest £**
**-**
**-**
**-**
**-**
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**-**| |**B3 Investment assets**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|| |**B4 Assets retained for the**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|| |**charity’s own use**|||






|**-**
**-**
**-**
**-**
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**-**| |||**Fund to which**||**Amount due**| |**B5 Liabilities**|**Details**|**liability relates**|



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**(optional)**| |Signed by one or two trustees on
behalf of all the trustees|Signature|Print|Name|| **----- Start of picture text -----**
CC16a
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Last year
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## **to the nearest £** **-** **-** **-** **-** **Endowment funds to nearest £ - - - -** **----- Start of picture text -----**
OK
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**Endowment funds to nearest £ - - - - - -** **Current value (optional)** **-** **Current value (optional)** **When due (optional)** Date of approval CHARITY COMMISSION FOR ENGLANO ANO WALES Independent examlnefs report on Ihe accounts Section A Independent Examiner's Rep(wi Report to the trusteesl On accounts for the year end 5Aw"4 2021 Cbarfty Irf any) 286213 Set out on pages One arK1 Two- ro aa(1￿￿ p4es I rel¥￿ to tru&ees ￿ my examinth"m dthe aLx)ve ehaity llhe T￿￿) fOr￿ye¥ eThYed R95pon5ibslitie5 and basi8 of report As ttE clwity'stsustees. y(xJ We resrKrnUe f(*the yewatKm of tp accounts in xcC¥thr￿eWkn ttE re¢wirvn&ts dlhe Chwiw A¢t2011 (Trknri. I in rewof my of the Tn¢i's a¢¢wnts ¢it out Ur￿ SeCtL￿ 145 %)11 A¢1 in ¢arrying(xrt my examinati￿. I have all DI￿￿t￿￿)$ given by Chanty Ccmmwc under sth 14515Xbl oflheAcL Independent •xamin•rfs statement I hwe c¢yntkted myexarninabL¥I. I confrm Ihat no matw41 mattws ￿Ve cotneto my ailenti(xi in c(X)￿￿(M) with the exarninakn IctheT than tr01 discllxd tEkn¥"Iwhi¢h gtiies me ¢au8e to that in, materkql the rK(xd5were kept in eU(*dantev￿th secknn 1 oftrE Charitses A¢t'. or the ￿CoUnts did wilh th&￿¢<￿￿tI¥￿ r￿rth. wnts did not wrfh apkI1￿ble wU1￿m￿ts ccncerning the fortn C(￿te[rt of aGc¢xJnts *1 out in the (ACC(￿nIS8nd Rewrtsl Regulations 2(M)8 other Ihan any wuirement Ihat accoLnts gNe 8'trLE and farf viewwhth ts a mat cO￿d￿ed as part of an examination. I IBve C￿¢￿0 arKI have comeacro&s rK> other matters in ccnnthin woh the aK8rnInat￿ to whth allert￿￿) thouhj t* clrawn in tr￿5 rw in (th lo ￿￿erstandIng ofth8 accumtsto be reacw. . Pkn delete w(fftsAry the brxkelsrflhey not8￿. Signed-. 1 February 2￿22 Derd¢ S Bird Relevant prolessional quallflcauonlsl or ￿dY lif arryl.. Not Appk Addr￿.. The C(Atage. Tr Lane. Gra1￿) R934 NN2 7PIW Oct 2018 IER