Chairperson AGM welcome 2022
I am sorry that I can’t be with you this evening but thank all of the Executive and in particular to Jeff and Kerry for stepping in.
Hello and welcome to our Borough Green Scout Group AGM for 2022. It’s so lovely to see so many of the scout community here in person again.
The last two and a half years have been a very difficult time as the scout group learned how to deliver scouting through Covid in a safe way and then what often felt like constant adjustment as we moved back towards more normality, the normality of where we are today. We are a very successful scout group and continue to experience growing numbers.
So, I would like to give a very big thank you to all of the leadership teams for all the sections and anyone who in whatever way helped to keep scouting going and that does include our young people of course. Those of you who were here last year will remember that this is to be Emma’s last AGM as Group Scout Leader, and this will be a loss for the Group. There will be more on this later.
Please remember that the scout Group relies on willing volunteers both in leadership roles in the sections but also in the functions that the Executive performs. The Executive is there to take away as much of the non-leading responsibilities from the leaders so that they can get on with delivering the fantastic programmes that we see every week. Our Executive Team in small and is really keen to find willing volunteers to join the team. After last year’s AGM we were really lucky to have Kerry step forward and join the Executive in the role of secretary and her addition to the team has made a huge difference.
We are always looking for more people who can give time to scouting be it helping leaders in one or our sections or in more central roles such as assistant quartermaster. We are also looking for volunteers to help in the running of the Barbecue at the BG Christmas lights events. If you can help please come forward and let us know.
1[st] BOROUGH GREEN SCOUT REPORT AND ACCOUN YEAR ENDED 31 MARCH
CHARITY REG NO. 2861
1[ST] BOROUGH GREEN SCOUT GROUP Report and accounts For the year ended 31 March 2022
Contents
Trustees and Leaders
Trustees Annual Report Statement of Financial Activities Balance Sheet Notes to Accounts Independent Examiners Report to the Trustees of the 1[st] Borough Green Scout Group
Report and Accounts for the year ended 31 March 2022 1[st] BOROUGH GREEN SCOUT GROUP
Trustees: Ex-Officio Group Chairman Group Scout Leader Group Secretary Group Treasurer Beaver representative Cub representative Scout representative
Name
Tim Coppard Emma Good Kerry Burkimsher Jeff Wheeler Vacant Emily Bulford Steve Wilson
Trustees: Nominated
Quartermaster
Name
Alan Tatham
Bankers - National Westminster Bank Plc. 43 Swan Street, West Malling, Kent, ME19 6HF
Custodian - The Scout Association Trust Corporation
Group registration number with The Scout Association
16671
Charity registration number - 286124
Contact name and address –
Mr Jeff Wheeler, 7 Station Road Borough Green, Kent, TN15 8ER
1[st] BOROUGH GREEN SCOUT GROUP
Trustees Annual Report for the year ended 31 March 2022 Structure, governance and management
The Group’s governing documents are those of the Scout Association. The Charter, which in turn gives authority to the Bye Laws of the Association a Organisation and Rules of the Scout Association.
The Group is a trust established under its rules, which are common to all S
Trustees are appointed in accordance with the Policy, Organisation & Rule Association.
The Group is managed by the Group Executive Committee, the members o Charity Trustees of the Scout Group which is an educational charity. As ch are responsible for complying with legislation applicable to charities. This registration, keeping proper accounts and making returns to the Charity C appropriate.
The Group Executive Committee consists of three independent representa Treasurer and Secretary together with the Group Scout Leader, individual parent’s representation and meets regularly throughout the year.
The Group Executive Committee exists to support the Group Scout Leader responsibilities of the appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; and
Appointing Group Administrators and Advisors other than those who are e
Risk and Internal Control
The Group has in place systems of internal controls that are designed to p assurance against material mismanagement or loss; these include two sign payments and comprehensive insurance policies to ensure that insurance
1[st] BOROUGH GREEN SCOUT GROUP
Trustees Annual Report for the year ended 31 March 2022 Objectives
The objectives of the Group are as a unit of the Scout Association.
The aim of the Scout Association is to promote the development of young p their full physical, intellectual, social and spiritual potentials, as individual citizens and as members of their local, national and international commun achieving the aim of the Association is by providing an enjoyable and attra progressive training based on the Scout Promise and Law and guided by a
Public Benefit Statement
The Group meets the Charity Commission’s public benefit criteria under b of education and the advancement of citizenship or community developme
Activities, achievements and performance
Details of the major activities, achievements and performance undertaken sections this year are shown in the attached reports.
Financial Review
Committee considers that the Group should hold a sum equivalent to a yea circa £10,000.
At the end of the year the Group held reserves amounting to £51,600 and t Committee is looking at ways that the funds could be used to further supp sections. The Group also considers it prudent to hold an additional £40,00
At the end of the year the Group held reserves amounting to £51,450 and t Committee is looking at ways that the funds could be used to further supp sections. The Group also considers it prudent to hold an additional £20,00 imminent lease renewal, equipment and tent replenishment and ongoing h extend its useful life.
Declaration
The Trustees declare that they have adopted the Trustee’s report above.
Signed on behalf of the charity’s trustees
Signatures ………………………………….. …………………………
Full Name …………………………………..
Position ………………………………….
Date
1st BOROUGH GREEN SCOUT GROUP Statement of Financial Activities Summary for the year ended - 31 March
| Total Gross Income (Page A5) Total Gross Expenditure (Page A6) Net movement in funds Fund balances brought forward Fund balances carried forward |
This year £ 27,078 19,510 |
|---|---|
| 7,568 43,882 |
|
| 51,450 |
1st BOROUGH GREEN SCOUT GROUP Statement of Financial Activities Summary for the year ended – 31 March
| Receipts Membership subscriptions Less: Membership subscriptions paid on 2022 Net membership subscriptions retained Donations/Grants Gift aid Income from Sections Scouts Cubs Beavers Activities (Panto) Hire of Tents Hire of Hall Fundraising and investment income Investment Income Scout Ass. Short Term Total Gross Income |
This year £ 3,519 4,542 |
|---|---|
| (1,023) 13,660 1,630 |
|
| 14,267 | |
| 5,725 3,413 1,937 680 |
|
| 11,755 | |
| 875 159 |
|
| 1,034 | |
| 22 | |
| 22 | |
| 27,078 |
1st BOROUGH GREEN SCOUT GROUP Statement of Financial Activities Summary for the year ended – 31 March
| Payments Premises Wayleave Light, Heat and Water Insurance Repairs and Renewals Sections Expenses Scouts Cubs Beavers Activities (Panto) Neckerchiefs, Hoodies & Woggles Cleaning AGM expenses Website Sundries Equipment Total Gross Expenditure |
This year £ 120 328 1,897 2,684 |
|---|---|
| 5,029 | |
| 4,576 3,280 1,595 1,868 |
|
| 11,319 | |
| 1969 916 37 - 240 |
|
| 3,162 | |
| - | |
| 19,510 |
1st BOROUGH GREEN SCOUT GROUP
Balance Sheet as at – 31 March 2022
| Notes | This Year | ||
|---|---|---|---|
| £ | |||
| FIXED ASSETS | |||
| Tangible Assets | 1 | - | |
| CURRENT ASSETS | |||
| Debtors | 2 | 1,630 | |
| The Scout Association Short Term Investment Service | 35,833 | ||
| Cash at bank and in hand | 3 | 14,137 | |
| 51,600 | |||
| Less: Current Liabilities: | |||
| Amounts due within one year | 4 | 150 | |
| 51,450 | |||
| Represented by: | |||
| General Funds | 51,450 |
Approved by the Trustees on 16/9/2022 and signed on their behalf by Jeff Wheeler
The notes on page A8 form part of these accounts
1st BOROUGH GREEN SCOUT GROUP Notes to the accounts for the year ended 31 March 2022
1.Tangible Fixed Assets
The group owns the Scout Hut at The Drive, Basted House, Borough Green and h £195,045 which is estimated to be the cost of replacement in the event of total lo
The cost of the tents and other equipment owned by the Group is written off in th Financial Activities in the year of acquisition. The Group currently has insured a £38,534, which is estimated to be the replacement value of the equipment owned
| 2.Debtors Subs due Tax owed under Gift Aid 3.Cash at Bank and in Hand Group Current Account Scouts Cubs Beavers Activity account 4.Liabilities: Amounts due within one year Deposits on marquee hiring |
This Year £ - 1,630 |
|---|---|
| 1,630 | |
| 8,952 2,870 507 1,808 - |
|
| 14,137 | |
| 150 | |
| 150 |
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE
1[ST] BOROUGH GREEN SCOUT GROUP
I report on the accounts of the 1[st] Borough Green Scout Group for the year 2022 which comprise the Statement of Financial Affairs, Balance Sheet an out on pages A4 to A8.
This report is made solely to the trustees in accordance with Section 145 o 2011. My work has been undertaken so that I might state to the charity’s t I am required to state to them in an Independent Examiner’s report and fo To the fullest extent permitted by law, I do not accept or assume responsib than the charity and the charity’s trustees for my examination work.
Respective responsibilities of Trustees and Examiner
The charity’s trustees are responsible for the preparation of the accounts. consider that an audit is not required for this year under Section 144(2) of 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under Section 145 of the 2011 Act;
-
To follow the procedures laid down in the General Directions given by th Commissioners under Section 145 (5) (b) of the 2011 Act; and
-
To state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions Commissioners. An examination includes a review of the accounting recor Charity and a comparison of the accounts presented with those records. I consideration of any unusual items or disclosures in the accounts, and see from you as trustees concerning any such matters. The procedures under all the evidence that would be required in an audit, and consequently no o whether the accounts present a ‘true and fair’ view and the report is limite set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respec * to keep accounting records in accordance with Section 130 of the 20
-
to prepare accounts which accord with the accounting records and co the accounting requirements of the 2011 Act have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a of the accounts to be reached.
Qualifications:........................................... Qualification:
Address:
Date:
T GROUP TS 2022 L24
Page Al A2-A3 A4-A6 A7 A8 A9
Page Al
2
ey consist of a Royal and the Policy,
Scouts.
es of the Scout
of which are the harity trustees they s includes the Commission as
atives, Chair, l section leaders and
r in meeting the
elected.
rovide reasonable natories for all risks are covered.
Page A2
2
people in achieving ls, as responsible nities. The method of active scheme of adult leadership.
oth the advancement ent headings.
by each of the
ar’s running costs
the Executive ort the individual 00 as a fund towards
the Executive ort the individual 00 as a fund towards hut maintenance to
………...
Page A3
2022
Previous Year
£ 20,787 10,324 10,463 33,419 43,882
Page A4
h 2022
Previous Year
£
2,538 7,856 (5,318) 22,693 612 17,987 1,328 812 560 - 2,700 - - 0 100 100 20,787
Page A5
h 2022
Previous Year
£
120 786 1,898 2,638 5,442 1,939 1,123 779 - 3,841 144 334 - 67 62 607 434 10,324 Page A6
Previous Year
£
610 15,833 27,439 43,882
- 43,882 43,882
page A7
has insured it for
oss.
he Statement of ll its equipment for d by the Group
Previous Year £
- 610 610
22,976 1,723 374 1465 901 27,439
-
- page A8
r ended 31 March nd related notes set
of the Charities Act trustees those matters or no other purpose. bility to anyone other
The charity’s trustees f the Charities Act
he Charity
s given by the Charity rds kept by the t also includes king explanations taken do not provide opinion is given as to ed to those matters
ct the requirements: 11 Act; and omply with
proper understanding
Page A9
| 1st Borough Green Scout Group | 1st Borough Green Scout Group | 1st Borough Green Scout Group | |||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ETB | Year Ended 31 March 2022 | ||||||||||||||||||||||
| INCOME & | |||||||||||||||||||||||
| Opening TB | Group Curr | Account | Activity | account | Scouts Curr | Account | Cubs Curr Account | Beaver Curr | Account | Adjustments | Debtors and creditiors | Expenditure | Bal Sheet | ||||||||||
| DR | CR | DR | CR | DR | CR | DR | CR | DR | CR | DR | CR | DR | CR | DR | CR | DR | CR | DR | CR | ||||
| Description | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | |||
| - | - | - | - | - | - | ||||||||||||||||||
| Bank Current Account | |||||||||||||||||||||||
| Group | 22,975.67 | 20,736.26 | 34,759.56 | 8,952.37 | |||||||||||||||||||
| Scouts | 1,721.72 | 5,724.50 | 4,575.73 | 2,870.49 | |||||||||||||||||||
| Cubs | 373.91 | 3,413.00 3,280.14 | 506.77 | ||||||||||||||||||||
| Beavers | 1,465.41 | 1,937.00 | 1,594.57 | 1,807.84 | |||||||||||||||||||
| Activity | 900.93 | 900.93 | 0.00 | ||||||||||||||||||||
| Investment Account | 15,833.00 | 20,000.00 | 35,833.00 | ||||||||||||||||||||
| Membership | Received | 3,519.00 | 25.00 | 25.00 | 3,519.00 | ||||||||||||||||||
| Paid | 4,542.00 | 4,542.00 | |||||||||||||||||||||
| Refunded | |||||||||||||||||||||||
| Quest 2019 | - | - | |||||||||||||||||||||
| - | - | ||||||||||||||||||||||
| Gift Aid | 610.00 | 610.16 | 1,630.00 | 1,630.16 | |||||||||||||||||||
| Accumulated Funds | 43,882.00 | 43,882.00 | |||||||||||||||||||||
| Debtors/creditors | 1,630.00 | 1,630.00 | |||||||||||||||||||||
| Interest | 22.06 | 22.06 | |||||||||||||||||||||
| Light, Heat | & Water | 272.32 | 55.26 | 327.58 | |||||||||||||||||||
| Insurance | 1,897.29 | 1,897.29 | |||||||||||||||||||||
| Wayleave | 175.26 | 55.26 | 120.00 | ||||||||||||||||||||
| Hut Repairs & Maint | 2,366.08 | 318.00 | 2,684.08 | ||||||||||||||||||||
| Fundraising | - | - | |||||||||||||||||||||
| Cleaning | 916.40 | 916.40 | |||||||||||||||||||||
| Hire of Marquee | 1,025.00 | 150.00 | 875.00 | 150.00 | |||||||||||||||||||
| Hire of Hut | 158.50 | 158.50 | |||||||||||||||||||||
| Equipment | - | - | |||||||||||||||||||||
| Neckerchiefs & Woggles | 1,997.96 | 29.00 | 1,968.96 | ||||||||||||||||||||
| Panto | 1,867.50 | 680.00 | 1,867.50 | 680.00 | |||||||||||||||||||
| Activities surplus | 900.93 | 900.93 | - | ||||||||||||||||||||
| Other donations/Grants | 13,660.43 | - | 13,660.43 | ||||||||||||||||||||
| Scouts | 4,575.73 | 5,724.50 | 4,575.73 | 5,724.50 | |||||||||||||||||||
| Cubs | 3,280.14 3,413.00 | 3,280.14 | 3,413.00 | ||||||||||||||||||||
| Beavers | 1,594.57 | 1,937.00 | 1,594.57 | 1,937.00 | |||||||||||||||||||
| Website | 318.00 | 318.00 | - | - | |||||||||||||||||||
| BBQ | - | - | |||||||||||||||||||||
| Old cheques written of | - | ||||||||||||||||||||||
| AGM | 37.30 | 37.30 | |||||||||||||||||||||
| Sundries | 238.27 | 238.27 | |||||||||||||||||||||
| Activity | - | ||||||||||||||||||||||
| Donations Hut | - | ||||||||||||||||||||||
| Rounding c/f | 1.36 | 1.36 | |||||||||||||||||||||
| 43,882.00 | 43,882.00 | 55,364.64 | 55,364.64 | 925.93 | 925.93 | 10,300.23 | 10,300.23 | 6,693.14 6,693.14 | 3,531.57 | 3,531.57 | 373.26 | 373.26 | 1,630.00 | 1,780.00 | 24,051.18 | 31,619.65 | 51,600.47 | 44,032.00 | |||||
| - | Surplus/(Defcit) | 7,568.47 | 7,568.47 | ||||||||||||||||||||
| - | Diference | - |
INDEPENDEPU EXAMINER'S REPORT TO THE TRUSTEES OF THE I- BOROUGH GREEN SCOUT GROUP I r¢port on the a¢¢ovnts of the l Borough Green Scout Group for the year ended 31 March 2022 which ¢omprise the Statement of Financial Affairs, BalanG¢ Sheet and related notes set out on pages A4 to As. This report is made solely to the trustees in accordance with Section 145 0ft.the Charities Act 2011. My work has IKen undertaken so that I might state to the charity's trustees those matters I am required to stat¢ to them in an Independent Examiner's report and for no other purpose. To the lIest extent perniitted by law, I do not a¢¢eN or assume responsibility to anyone other than the charity and the charity's tn]stees for my examination work. Respective re8poDsibilities of Trustees and Examiner The charity's trustees are responsible for the prepardtion of the accounts. The charity's trustees onsider that an audit is not required for this year under Section 144(2) of the Cl)8xities Act 2011 (the 2011 Act) and that an independent examination is needed. 1¢ is my responsibility to: Examtne th¢ a¢Unts uler Section 145 of the 2011 A¢t; To follow the procedures laid down in the General DirectÉons given by the Clwity Commissioners under Section 145 (5) (b) of the 2011 ACL and To state whcthcr p8rticulaT matttts havo ¢om¢ to my att¢ntion. Basis of Independent Examiner'5 Report My exami[tIOn was carried out in accordance with the General Directions given by ihe Charity Commissionets. An eKllination includes a review of the accounting records kept by tIK Clwity and a comparison of the accounts presented with those records. It al80 includes consideration of any unusual iterns or dcloseS in the accounts, and seeking explanations frorn you &s tn]stees concerning any such matters. The pnKedures undertaken do not provide all the evidence that would be required in an audiL and consequently no OPAnion is given as to wh¢th¢r Ih¢ a¢¢ounts present a'true and fair, view and the report is limited to those matters set out in the statement below. Inrtependent Examiner's Ststem¢nt In cotll)e¢tion with my examination, no matter has come to my attention: l. which gives me reasonable cause to believe that in any rnaterial respect the requirem¢nts: to keep accountAng records in accordance with Section 130 of the 2011 Act. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met" or 2. to which, in my opinion, attention should be drawn in order to ¢nable a proper understanding ofthe accounts to be r¢a¢hed. Name". QualificatiorL'. A C¢X Address.. fLAT I w£ lioA) IVI Date.. I S6e QOZI Page A9