## **HINGHAM PLAYING FIELDS ASSOCIATION** ## Registered Charity No: 286060 ## **Report to Hingham Town Council 2020/21** Introduction. The HPFA owns the Welcomme Playspace in Hardingham Street and the buildings and facilities offered at the Sports Hall and Playing Fields on the land at Watton Road, leased from the Town Council. It hosts a number of sports clubs including football, cricket, tennis, short mat bowls, badminton, all of which run as independent clubs, paying HPFA for the use of the facilities. The hall is also available for hire for private events and parties, and by individuals to hire for private use of the indoor courts. The Sports Hall includes a Sports & Social Club which operates separately under its own license. The HPFA continued its efforts to update and upgrade its facilities, completing the electrical works in line with the full Electrical Report commissioned in early 2019. We have also completely renovated the ladies and gents toilets. We are now looking towards refurbishment of the windows and doors, which will require applying for grant funding. With the onset of Covid-19 in early 2020, our sports clubs were all shut down. We implemented all required 'covid-safe' processes for access to the hall, including risk assessments, the NHS Test and Trace barcode, and sanitisers. This allowed family groups and 'bubbles' who were able to play outdoor tennis for example could access toilets etc. At Christmas we were able to help the Rector host a small Carol Service in front of the hall, with everyone socially distanced on chairs. Over thirty people attended and it was a lovely event. Each Club is following its national body's regulations for returning and we are asking them to submit a risk assessment if they need to access the hall. The Social Club has just started offering drinks outdoors on a limited number of days. The Cricket Club has held its first match. On the financial front, we were able to benefit from SNDC's business support grants, and have therefore been able to keep solvent through these difficult months. We are grateful to them for their speedy and efficient release of these grants. We have held three or four meetings during the period, either by zoom or a combination of a small group in the social club and zoom. We were very glad to 'see' Daisy and Yvonne at our last meeting in March. We are all looking forward to returning to full operation.!! Alison Lys ## **Hingham Playing Field Association** Registered charity 286060 ## **Balance Sheet** **Year Ended 31st December 2020** |**Fixed Assets**
Sports Hall
Tennis Courts
Garage
Solar Panels
Playspace
**Current Assets**
Bank balances
Investment Account
Prepayments/Debtor
**Current Liabilities**
**Short Term Loan**
Creditors
**Net Current Assets**
**Represented By:-**
Reserves B/fwd
Investment Revaluation
Surplus/Deficit for the year
Closing Balance|**2019**
**250,000**
**-**
**-**
**25,000**
**275,000**
**13,746**
**22,608**
**155**
**36,509**
**2,191**
**2,191**
**34,318**
**309,318**
**308,308**
**2,766**
**1,756**
**-**
**309,318**|**2020**
**250,000**
**-**
**-**
**25,000**
**275,000**
**33,295**
**23,193**
**300**
**-**
**56,188**
**5,021**
**5,021**
**51,167**
**326,167**
**309,318**
**585**
**16,264**
**326,167**
diff
-|**2020**
**250,000**
**-**
**-**
**25,000**
**275,000**
**33,295**
**23,193**
**300**
**-**
**56,188**
**5,021**
**5,021**
**51,167**
**326,167**
**309,318**
**585**
**16,264**
**326,167**
diff
-| |---|---|---|---| |||diff|| ||||**326,167**| ||||**309,318**
**585**
**16,264**| ||||**326,167**| ||||-| 06/11/2021 06/11/2021 ## **Hingham Playing Field Association** Registered charity 286060 ## **Income and Expenditure Account** **Year Ended 31st December 2020** |**INCOME**
Bank Interest
HSSC
Cricket
Football
Shortmat Bowls
Norfolk & Over 60s Bowls
Badminton
Tennis
Pickle Ball
Archery
Pilates
Sports Hall
Antiques
Fuel - tokens
Fund Raising
Other Income
**Total Income**
**EXPENDITURE**
Admin
Bins & Bottle Bank
Insurance
Rent& Rates
Play Field
Play Space
Caretaker
Cleaning and Materials
Heating Oil
Electricity
Water
General Hall Maintenance
LED Strip Lights Sports Hall
Shower Repairs
Electrical Testing
**Total Expenditure**
**RunningSurplus/ Deficit(-) for the year**
**Other Income**
SNC- Grant for Toilet Upgarde
Hingham Tennis _ Covid Grant Contribution
Govt Grant - HPFA Covid Grant
FITS Income
**TOTAL Other Income**
**Extraordinary Expenditure**
New Boiler
Replacement Oil Tank & Cage
Replacement Sewerage Pump
Building Survey
Electrical Updates
Toilet Upgrades
Repairs to Play Area Surface & Equipt
**Total Other Expenditure**
**Net Extraordinary Expenditure**
**Net Income less Expenditure**|**2019**
35.82
7300.00
550.00
650.00
3245.00
5450.00
1275.00
1098.00
1822.00
1370.00
3410.00
2112.00
5460.00
1396.00
955.00
230.00
36358.82
0.00
1668.75
4001.10
1733.20
320.40
0.00
6430.00
5873.03
1778.44
6518.47
2081.13
624.63
0.00
31029.15
5,329.67
£
1825.60
1825.60
4800
2302.4
1809
8911.40
**7,085.80**
**-£**
Loss
-1756.13
**1,756.13**
**-£**||**2020**
38.38
1,800.00
125.00
1,098.57
1,209.00
1,150.00
817.00
980.00
1,689.50
830.00
900.00
587.50
455.00
1,362.00
-
70.00
**13,111.95**
130.00
1,963.16
4,044.03
254.00
428.40
-
3,550.00
1,375.78
883.93
3,355.50
891.41
1,104.06
-
17,980.27
**4,868.32**
**-£**
12,500.00
2,000.00
27,000.00
41,500.00
2,671.71
990.00
*
414.24
13,500.00
2,791.20
20,367.15
**21,132.85**
**£**
gain
16,264.53
**16,264.53**
**£**| |---|---|---|---| ||||130.00
1,963.16
4,044.03
254.00
428.40
-
3,550.00
1,375.78
883.93
3,355.50
891.41
1,104.06
-
12,500.00
2,000.00
27,000.00| ||||2,671.71
990.00
414.24
13,500.00
2,791.20| ||||gain| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustoesl members of Hingham Playing Field Association On accounts for Ihe year ended 31 December 2020 Charity no (if any) 286060 Set out on pages I reporl to the trustees on my examination of the accounts of the above charilyllhe Trust") for the year ended 31 l L 2AXO. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 1.the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 14515}Ib} of the Acl. Independent- examinerfs statement I have compl8ted my èxamination. I confirm that no material matters have come to my attention in conneclion with the examination (other than Ihal disclosed below") which gives m8 cause lo believe that in, any material respect.. the accounting records were nol kept in accordance with section 130 of the Charities Act. or the accounts did nol accord with the accounting records; or the accounts did nol comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulalions 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered a5 part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete ords in the brackets if they do not apply. Signed: Dale: Name: M Lamb Relevant professlonal qualification(s) or body FCCA IER Oct 2018 lif any): Address: Saxon House Hellesdon Park Road Norwich NR6 5DR Section B Disclosure Only complete if the examiner needs to highlight malerial matters of concern {s8e CC32, Independent examinalion of charity accounts.. diredions and guidance for examiners). Give here brief details of any items that the examinerwishes to disclose. IER Oct 2018