Jt I Compton Scout Group Scouts Trustee's Annual Report For the p¢riod from i. April 2023 to 31° March 2024 1st Compton A. Reference and administration detaib Charity name: I st Compton Scout Group Registered Charity Number: 285980 Charity's principal address: Warnham Lane, Compton, Newbury, Berkshire, RG20 7PL Names of the Charity TnLStee.s who managed the charity during the year (the "Group Truste Board,): EY-officltPeie Sjnith members L1¢ Trooi Tre49Wtr Claire Pritchett Secretsry Keith Simrns (irnup SCL1 Leader Electéd Kate L membersBichaTd Spra88ett Jnviiedto dttepd Enuna Pullin8er Expiorw Scouts Bankers: CAF Independent Scrutineer for the Am]ual Accounts: Sarah Marshman B. structu govemtyce and m4llagtment The Group's governing documents are those of The Scout Association (Registered Charity number 306101). They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Scout Association and the Policy, Organisation and Rules (Chapter 5) of The Scout Association. The Group is a trust established under The Scout Association's rules, which are common to all Scout undertakings in the United Kingdom. In accordance with those rules, the Group is an
educational charity which is also registered with the Charity Commission. The GrP Trnst¢e Bo#rd The Group is managed by the Group Trnstee Boar the members of which are the Charity TnteeS of the Scout Group and are appointed in accordance with the rules of The Scout Association. The Board consists of: . three independent representatives - Chairn]an, Treasurer and Secretary . the Group Scout Leader and any Section Leaders who have expressly indicated that they wish to be a Trustee . Parents of Group members elected at the Annual General Meeting of the Group Scout Council. The Group Trustee Board meets three or four times each year and exists to support the Lead Group Volunteer in meeting the responsibilities of their appointment. Members complete 'Essential Inforniation for Trustee Board Members, training when they join the Board. Members of the Group Trustee Board must act collectively as th¢ Charity Truslees of the Scout Group, and in the best interests of its members to: Ensure compliance with all relevant legislation; Comply with the Policy, Organisation and Rules of The Scout Association; Protect and maintain any property and equipment owned or used by the Group. . Manage the Group fmances: . Provide insurance for people, property and equipment. Provide sufficient resources for Scouting to opernte. This includes, but is not limited to, supporting recruitsnent, other adult suppo¢ and fundraising activities" Promote and support the development of Scouting in the local area. Manage and implement the Safety Policy locally" Ensure that a positive image of Scouting exists in the local community. . Appoint and manage the operdtion of any other sub- Committees, including appointing a Chair to lead each sub-committee;
. Ensure that Young People are rneaningfully involved in decision making at all levels within the Group. ' Open, close and amalgamate Sections within the Group as necessary. The Group Trnstee Board must also: . Appoint Administrators. Advisers, and C(Fopted members of the Trustee Board. • Approve the Annual Report and Annual Accounts after their examination by an appropriate independent examiner or scrutineer, . Present the Annual Report and Annual Accounts to the Group Scout Council at the Annual General Meeting and file a copy with the District Trustee Board, and with the Charity Commission if their rules require it; Maintain confidentiality with regard to appropriate Trustee Board business. Intern1 e•Dtroh The Group Trustee Board h&8 in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss of the Group's propety and money. these include two authorisations for all bank payments. C. Objeetives and etivltieJ The objectives of the Group are achieved by operating in accordance with the Pufj)ose, Values and Method of Scouting and The Scout Association The Pwpose of Scouting AS to actively engage and support young people in their personal developmenL empowering them to make a positive contribution to society. The Purpose of Scouting, and therefore the Group, is for public benefit and encomp&sses several of the charitable purposes required by the Charities Act and Commission. The public benefit requiremenL which applies to all charities, is most specifically met by our charitable purposes to: . advance the education (personal development) of young people: ' to advance citizenship and community development. The Values that guide Scouts are Integrity. RespecL Care, Belief and Co-operation. The Scout Meihod takes place when young people. in partnership with adults, work together based on the
Values of Scouting and: • enjoy what they are doing and have fun. ' take part in activities indoors and outdoors; . learn by doing; share in spiritual reflection; take responsibility and make choices" undertake new and challenging activities; make and live by their Promise. This Method is delivered mainly at Section level, through a weekly training programme and regular camps and activities for each age group. The Group supports this delivery mainly by providing programme advice and guidance for Section leaders (from the Lead Group Volunteer) and by providing the physical, financial and human resources needed to operate the Sections. The Group also provides some joint camps, activities and fund raising opportunities for all Sections in the Group. D. Achievement8 and perforniance The year ending 31 March 2024 was another good one for the Group, with each section having a strong membership, there are further young people who would like to join and there has once again been a wide range of Group activities. Actfvltte4 The exciting weekly programme of activities for each Section in the Group continues to deliver fun, challenge and adventure for our members. Many Sections have outings away from their meeting places each month and several meet outdoors throughout the summer temi, which brings out the full ethos of the Scout Method. Most Sections also have summer camps or expeditions which develop many new skills and lifelong friendships. The highlights of the year (1° April 2023- 31 st March 2024) were: ITiil ( jTi)ynd Lleoratttt day RlmesnbrE£c & St (icorgts I)a)" Parnde 1)1gtrICI ilrchLY%' Di%iricl ChTi%lm&% Parti. Cwupfire
Grnss Sledging Di%tria chrib1m Pijrt)" RLyiilL' Enwun*T ledd), Il¢aTS Picllic East¢r Hunt Cli% Ilack ?138sie¥ Camp12 nightl Sumiiier Lamp14 ni¥hts) r)t%trict Christhi&¥ Ptrij. YoulbuT)' %I¢q.cr l? ni8hts) Winl¢r Fre12 nights) Fwihajl LWllP12 ni) %umJiieT Cawp (5 niytllbl l)i8lricl %XA108 D2 Mt•b•rshlp Our Purpose to actively engage and support young people in their personal development can only be achieved by providing quality Scouting for more young people each year. The Group continued to have a good membership with just above l 00 youth members. We have just enough adult support to nm a full programme for the existing Sections. However, additional support would be welcome in all sections as there is an inevitable turnover of volunteers each year. We must therefore increase our efforts to recruit new Leaders and retain those that are already involved. Numbers at the end of January 202 were: Squirrels. A new section with 13 Squirrels Beavers. There were 19 Beavers. Cubs. Continue to be strong, with 37 young people enrolled and a number on the waiting list Scouts. Has also continued to be a strong section and have maintained a good number of young people attending and wishing to complete their training. As of the end of January 2024 their numbers were 32. DJ Group admiDistr•tlo The Chairnian has worked closely with the Lead Group Volunteer and other members of the Group Trustee Board during the year to ty and ensure that we have a clear framework for managing and supporting the Group.
The Group Trustee Board continued to apply careful scrutiny to the management of our fmances, as described below. Groop Iadquart•r The Scout Group is jointly responsible, with the Compton Guide Company and Brownie PacK for the management of the "Scout Hut" in Compton village. The Hut is leased from the landowners - Beeswax Dyson Farniing to whom we are grateful for all their help & support over the last year. The day-to-day management of the Hut is delegated to a management committee, chaired by local resident Rob Hill. The Section Leaders and Lead Group Volunteer are members of the committee and meet regularly to discuss and plan the maintenance and development of the facility. The Group Executive provide the necessary funds to meet the Scout Group's share of the upkeep and management costs. We are very grate1 to Rob for his continuing leadership of this important management committee on behalf of the Scout Group. Gr0P r*ls1ts8 The Group has a healthy bank balance, and we expect to be able to support most of our equipment needs from the existing funds for the forthcoming year. Fundraising will continue to be an on-going issue in order to support the group and contribute to the maintenance of the hut. Any fundraising ide&s would be gratefully received. E. Fingncial Revi¢w 'lkn¢ annivdl ReLLipls atid Payments SleMent of accoullts for thc Cjraup i4 altachcd. li ha% been prepared by the llroup Treasurer and appn)ved hy ihe CFri)up TnLslee Fl()ard in 8cci>rdanee with Ihc lc8islation applicable to chariiies th¢ guideline$ published by'l'he S¢i)ul As¥]•1]0. Thi5 year. the Grvup's accounts e being examined by an illdependent examiner &8 thc 8ro$$ income for the year lo 31. March 2024 rijes abov¢ the threshold of £?5.000. Thc (iroup's princÉpal Y)urce t)f funds 15 8 memb¢r5hip fee char8ed each tenn for every youth member in the Cimup.'Ib¢ metnber5hip fee for the ye4rendin8 31" March ?024 was £13? rnclnbcr for the ye8r- in order w mainthÉn the unallocated resetves whilsi covering the routine ruDnin8 costs ofthe Scoui Gjrjup. The5c routinc costs include the llpkeep of the Scoui Hul and atmual membership fees for thc Scout Di8tricL County 3nd H¢adquartu. Thc membership fees duc to Taccham Hut]dred Scout l)isthct. 1Serkshirc Scoul County and The UK knut Associatton we]Y collected durill8 the year and paid to ihem in April ?024. Uverall. the accounts lor year show a small BaÉn 4)1£53, cc)mpard a10&5 of £749 in thc prcceding year. Th¢ y¢prd cash fi]nds arc £l1.800. The aLc()iinLs this year reflect a full year ofmeciiD8s and activities with the vatious secijthns Ing well subscribed. The group h&$ been very fotliinaie lo receive Te8ul8r donations from our GSLS employer who a volimteerin8 inccntivc. Thi5 has enahlcd thc 8roup lo invest in new equipment aod make irnprovements the premi.8o8. It is often dI1¥1t ¢0 s¢paratr the Group'5 real operatillg exeS fi the"'(xsh flow-, caused by monry bein8 collecied and then paid ()n for events and equipmcnt.
Thi5 year thc pre-payments (alld Costs) for fuiurc events were an)und £935 at tbe year- We estimate that the underlying operdting expenses of ihc Group ate appn)ximatrly £4.250 per year- plus a ttThovcr in the Sections of £13 ?00 per year for membership fees and weekly programme activities. The Group Trustee Board regularly Mo110r5 the levels of bank balances and the iniet¢st rates available io ensute the Group obiain5 g(x)d value and in¢onJe from its banking arrangements. whilst maintsining a low risk and rninimum effort illV¢5tment siralegy. All fut](Ls 8r¢ held in rash u5ingonly mainskn bth OT building )c1¢eS. currently CAf. Bank. The CJroup Tns*e Board continue5 to LmfoT¢e our wlicie5 to have three appropriate and Unreled Signatori on the bank account Tnandatr and fo eosllre that neiiher of the signatories for w]y payrncnt is related to the paye Reserves kK)licy Th¢ (iroup's tx)licy is lo hold $utTicieni financial reserves to (x)niinue the minimal ¢horitabl¢ activilies of the Cjroiip 51Lould rllembersbip, inLwm¢ and Section expeD8es tall. 11Je Group'L'n]siee Board therefore considers that the Group sh()uld hold equival¢ni io a ye&r'4 operatin8 expeiw. As ststed abov4 thc undertyin8 operatin8 ex1$ afe eslimakd as £4250 per year nd the Group Trustee Board have thereforc a8r¢ed that we should aim tt) hold naIlated reserves of £4.2JO. The (iroup held unallwaled reseThes of ¥proxirnatety £ll,8Cl 8Bainsi this ai ye4r end. This is atrK>ve thc Ie] of a8reed re5erve$ lo support one year's orKrdting L•xpcnses. -Ihe CL)mpton Scoul FnIlY Supp)fi Fund wa5 sel up in June 2022 10 $upw)rt families whn may need some fjnancial help with thc c05t ofbul not limited ia mwnber5hip le¢%. '1Th15 has been allocated £500 iniiiaily from the unallocated res¢ry¢s. For the year ¢tkding 31" March 2024, wc allrtaied £265 of this to help with icnnly membership fee¥. F. Plans for fu¢ure rIOd #Dd oth¢r informatio The coming year includes several Group activities which will be supported by the Group Trustee Board, including: Gilwell Fun Day (Beavers) . Scout Summer Camp . Cub Summer Camp Cubs Winter Youlbury Sleepover . Scouts Winter Freezer camp . Adult recruitsnent campaign in Compton during the autumn First Squirrels sleepover The Group Trustee Board will continue to support the leadership of the Group, including the partnership with Apollo Explorer Scout Unit. The Group Trustee Board will also continue to manage The Scout Association's Safety policy within the Group and support the other development and athninistrative needs of the Group Scout Leader. Agreed by the charAty's trustees at the Group Trustee Board meeting on 4° June 2024 and signed on their behalf.
Ajoib Pete Smith, Chainnan Foot, Treasurer Lucie L,T TQtyU II6Q 5 July 2024 5 July 2024
1st Compton Scout Group Receipts and Payments Account
For the year 1 April 2023 to 31 March 2024
Receipts and Payments
| Receipts Membership subscriptions Sleepover/ Camp income Gift Aid Donations Bank Interest Miscellaneous Income Total Gross Income Payments Rent Capitation Materials and equipment Sleepover/ Camp expenses Sundry expenses Venue Maintenance Total Gross Expenditure Net of receipts/ (payments) Cash funds last year end Cash funds this year end Cash Funds HSBC Bank current account CAF Bank current account CAF bank savings account Expense Account Accrued expenses 1st Compton Scout Group net funds |
2023/24 £ 12,138.00 12,008.57 1,771.56 7,535.14 133.50 7.20 33,593.97 1,650.00 6,413.50 7,317.92 12,631.48 2,233.29 3,294.60 33,540.79 53.18 11,746.43 11,799.61 - 5,498.77 11,629.44 1,084.90 6,413.50 - 11,799.61 |
2022/23 £ 11,557.50 12,091.48 1,670.11 6,678.78 - - |
|---|---|---|
| 31,997.87 | ||
| 825.00 5,280.00 9,541.61 11,194.98 1,732.62 4,172.82 |
||
| 32,747.03 | ||
| 749.16 - |
||
| 12,495.59 | ||
| 11,746.43 | ||
| 16,556.95 - - 469.48 5,280.00 - |
||
| 11,799.61 | 11,746.43 |
Registered Charity Number: 285980
Independent examinerf5 report to the trustees of I" Compton Scout Council I report to the trustees on my examination ofthe accounts ofthe 1° Compton Scout Group for the year ended 30th March 2024. Responsibilities and basis of report As the charty trustees of the I" Compton Scout Group you are responsible forthe preparats.on of the accounts in accordance with the requirements of the Charities Art 2011 Ilhe Act'l. I report in respect of my examination of the 151 Compton Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed ail the appticabie Directions given by the Charity Commission under sectian 14515llbl of the Act Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to betieve that in any material respecL' accounting records were not kept in respert of the I" Comti)on Scout Group as required by section 130 of the Act.. or 2. the accounts do not accord wth those records. I have no con¢erns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Signed.. Name.. Sarah Marshman Relevant professional qualthcation or membership of professional bodies Irf any}: Address: l Narbrough Lane, East ILsiey. RG20 7LX Date.. 3Th1 july 2024