The Association of Aviation Medical Examiners
Unaudited Annual Report and Financial Statements
For the Year Ended 31 December 2025
Charity Registered in England and Wales Number: 285927
The Association of Aviation Medical Examiners Contents For the Year Ended 31 December 2025
| Contents Reference and Administrative Details Trustees’ Annual Report Independent Examiner’s Report to the Trustees Statement of Financial Activities Balance Sheet Notes to the Financial Statements |
Page 1 2 3 – 4 5 6 7 8 - 10 |
|---|---|
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The Association of Aviation Medical Examiners Reference and Administrative Details For the Year Ended 31 December 2025
| Trustees | Dr M Marshall |
|---|---|
| Dr E Ramsay | |
| Dr J Mair | |
| Executive committee | Dr E Wilkinson - President |
| Dr M Marshall | |
| Dr E Ramsay – Treasurer | |
| Dr J Mair - Chair | |
| Principal address | Hender House |
| Nympsfield Road | |
| Forest Green, Nailsworth | |
| Stroud | |
| Gloucestershire | |
| GL6 0EA | |
| Independent Examiners | Albert Goodman LLP |
| Chartered Accountants | |
| 5th Floor | |
| 25 King St | |
| Bristol | |
| BS1 4PB | |
| Bank | Barclays Bank PLC |
| 1 The Square | |
| Holmes Chapel | |
| Crewe | |
| CW4 7AF |
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The Association of Aviation Medical Examiners Trustees’ Report For the Year Ended 31 December 2025
The trustees present their report and the unaudited financial statements of the charity for the year ended 31 December 2025.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity’s memorandum and articles of association, the Statement of Recommended Practice “Accounting and Reporting by Charities” (SORP FRS 102effective 1 January 2019).
Constitution
The Association of Aviation Medical Examiners is a registered charity, charity number 285927. The charity’s principal address is:
Hender House Nympsfield Road Forest Green, Nailsworth Stroud Gloucestershire GL6 0EA
The Association of Aviation Medical Examiners was established on 5 November 1982 and registered as a charity on 22 December 1982.
Objectives and activities
The objectives are the dissemination of information and education in the advancement of medical aviation procedures for all those who use air transport.
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
Organisational structure
The charity is an independent charity staffed by volunteers. The charity is administered through its Executive Committee. This committee is elected from the fully paid-up members of the Association who serve for a term of two years. After the term the committee members are eligible for re-election. The committee meets three times a year. The trustees are nominated from the Executive Committee and are usually the Chairman, Treasurer and Secretary.
The trustees have complied with their duty under section 17 of the Charities Act 2011 to have regard to guidance on the public benefit requirements issued by The Charity Commission.
Financial review
The main source of income for the charity is the annual Scientific Meeting, which is held to improve the knowledge of members in medical procedures. In 2025, total income increased by £12,085 to £62,116, and the administrative costs of operating the charity rose by £8,987 to £66,173, resulting in a loss of £4,057 (2024: loss of £7,155). This has decreased total funds to £67,836 (2024 - £71,893), which remains an appropriate level of reserves. The overall financial position of the Association is sound.
Reserves policy
The charity has free reserved as at the end of the year of £67,836 (2024: £71,893). These are held to advance the charitable objectives and continue to operate the Annual Scientific Meeting should income fall.
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The Association of Aviation Medical Examiners Trustees’ Report For the Year Ended 31 December 2025
Risk policy
The charity’s directors examine the major strategic, business and operational risks facing the charity. These risks are reviewed regularly.
Statement of trustees responsibilities
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed/constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
18/03/2026
Approved by the Board on ……………………… and signed on its behalf by:
Dr E Ramsay Trustee
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The Association of Aviation Medical Examiners Independent Examiner’s Report to the Trustees For the Year Ended 31 December 2025
Independent examiner’s report to the trustees of The Association of Aviation Medical Examiners
I report to the charity trustees on my examination of the accounts of The Association of Aviation Medical Examiners (“the charity”) for the year ended 31 December 2025.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: ·
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the accounting records were not kept in accordance with section 130 of the 2011 Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Michelle Ferris BSc (Hons) FCA DChA Albert Goodman LLP Chartered Accountants 5th Floor 25 King St Bristol BS1 4PB
Dated: 19 March 2026
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The Association of Aviation Medical Examiners Statement of Financial Activities For the Year Ended 31 December 2025
| Total funds | Total funds | |
|---|---|---|
| unrestricted | unrestricted | |
| 2025 | 2024 | |
| £ | £ | |
| Income from: | ||
| Membership subscriptions | 19,316 | 16,714 |
| Conference income | 37,950 | 31,317 |
| Sponsorships | 4,850 | 2,000 |
_______ |
_______ |
|
| Total | 62,116 | 50,031 |
_______ |
_______ |
|
| Expenditure on: | ||
| Conference expenses | 53,092 | 47,129 |
| Accountancy | 1,152 | 1,134 |
| AAME Committee meeting expenses | 8,151 | 5,206 |
| Stripe fees | 472 | 338 |
| GMC Suitable Person fee | 3,050 | 2,650 |
| GASCO subscription | - | 210 |
| Website, postage and stationery | - | 256 |
| Collaboration | 256 | 263 |
_______ |
_______ |
|
| Total | 66,173 | 57,186 |
_______ |
______ |
|
| Net movement in funds | (4,057) | (7,155) |
| Reconciliation of funds: | ||
| Fund balances at 1 January 2025 | 71,893 | 79,048 |
_______ |
_______ |
|
| Fund balances at 31 December 2025 | 67,836 | 71,893 |
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The results for the year derive from continuing activities and there are no gains or losses other than those shown above.
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The Association of Aviation Medical Examiners Balance sheet As at 31 December 2025
| Notes | 2025 | 2024 | |||
|---|---|---|---|---|---|
| £ | £ | ||||
| Current assets | |||||
| Cash at bank and in hand | 69,797 | 73,075 | |||
| Debtors and prepayments | 2 | 2,000 | - | ||
_______ |
_______ |
||||
| 71,797 | 73,075 | ||||
| Current liabilities | |||||
| Creditors and accruals | 3 | (3,961) | (1,182) | ||
_______ |
_______ |
||||
| Net assets | 67,836 | 71,893 | |||
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| Unrestricted income funds | 5 | 67,836 | 71,893 | ||
_______ |
_______ |
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| Total unrestricted reserves | 67,836 | 71,893 | |||
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18/03/2026
Approved by the Board for issue on ……………………. and signed on its behalf by:
Dr E Ramsay Trustee
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The Association of Aviation Medical Examiners Notes to the Financial Statements For the Year Ended 31 December 2025
1 Accounting policies
1.1 General information and basis of preparation
The Association of Aviation Medical Examiners is a registered charity. The nature of the charity’s operations and its principle activities are set out in the Trustees report on pages 3-4.
The financial statements have been prepared in £ sterling rounded to the nearest £ on the historical cost basis and in accordance with accounting and reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)- (Charities SORP (FRS 102)).
The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
1.2 Incoming resources
Incoming resources comprise membership subscriptions and donations. These are recognised when the income is given unconditionally to the charity.
1.3 Resources expended
Liabilities are recognised as soon as there is legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
1.4 Cash at bank and in hand
Cash at bank and in hand comprise cash on hand and call deposits.
1.5 Taxation
The charity applies all income and gains for charitable purposes and is therefore not liable to corporation tax.
1.6 Fund accounting
Unrestricted income funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the charity.
1.7 Debtors
Trade and other debtors are recognised at the settlement amount due and prepayments are valued at the amount prepaid
1.8 Creditors
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are recognised at their settlement amount.
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The Association of Aviation Medical Examiners Notes to the Financial Statements For the Year Ended 31 December 2025
1.9 Financial instruments
The charity only holds basic financial instruments as defined in FRS 102. The financial assets and liabilities of the charity and their measurements are as follows:
Financial assets – trade and other debtors are basic financial instruments and are debt instruments measured at amortised cost. Prepayments are not classified as financial instruments. Cash at bank – is classified as a basic financial instrument and is measured at face value. Financial liabilities – trade creditors, other creditors and accruals are basic financial instruments and are measured at amortised cost.
| 2 | Debtors and prepayments | 2025 | 2024 |
|---|---|---|---|
| £ | £ | ||
| Prepayments | 2,000 | - | |
_______ |
_______ |
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| 2,000 | - | ||
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| 3 | Creditors and accruals | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Accruals | 3,961 | 1,182 | |
_______ |
_______ |
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| 3,961 | 1,182 | ||
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4 Trustees’ expenses and remuneration and related parties
There were no employees during the year (2024 – none) and therefore no one received remuneration over £60,000 (2024 – none), and there was no key management personnel remuneration (2024 – none).
During the year, three Trustees were reimbursed for expenses totalling £699 (2024 - one Trustee for £9). In addition, a company in which a Trustee is a director and shareholder was reimbursed for expenses of £240 (2024 - none).
During the year, accommodation costs totalling £1,813 were incurred on behalf of 3 Trustees (2024 – none).
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The Association of Aviation Medical Examiners Notes to the Financial Statements For the Year Ended 31 December 2025
| 5 Statement of funds - 2025 Unrestricted funds Total funds Statement of funds - 2024 Unrestricted funds Total funds |
Balance 01.01.25 £ 71,893 _______71,893 _______Balance 01.01.24 £ 79,048 _______79,048 _______ |
Income Expenditure Transfers £ £ £ 62,116 (66,173) - _____________________62,116 (66,173) - _____________________Income Expenditure Transfers £ £ £ 50,031 (57,186) - _____________________50,031 (57,186) - _____________________ |
Balance 31.12.25 £ 67,836 _______67,836 _______Balance 31.12.24 £ 71,893 _______71,893 _______ |
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