2025-12-31-accounts - The Fernhurst Village Hall

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FERNHURST VILLAGE HALL CHAIRMAN'S REPORT ANNUAL GENERAL MEETING 2026

Registered Charity Number 285882

The 2025 accounts showed a small increase in income, with the level of revised Hall letting fees and rents kept fairly steady. The use of the Hall’s excellent facilities by a wide range of community groups and societies continued in 2025. The overall deficit of nearly £5,000 was due to very substantial expenditure on kitchen equipment, the sound system, the front doors, as well as the general increases in heating costs and utilities.

Grants from the Parish Council in 2024/25 were much appreciated: £1,700 towards the cost of replacing the double door opening mechanism and updating the control panel. For 2025/26 a further grant of £2,000 was awarded towards the upgrade of the sound system.

For 2026 the Hall Committee is investigating possible improvements to the lighting system to ensure more flexibility. The limited parking space adjacent to the Hall continues to be used by local car owners unconnected with Hall business – no solution has been found to this problem.

Fernhurst Village Hall is genuinely owned by the whole community and gets used for a vast array of different activities. It is run by people who give up their time to do so and I am very grateful to all the Trustees, specially Emma Buchan, our Treasurer, John Hemming, who with Emma oversees and manages Hall bookings, and all who man the Duty Trustee rota. We would be very pleased to welcome more volunteers to help run this most valuable community asset.

Julian Biggs

Chairman of the Trustees’ Committee

5 May 2026

FERNHURST VILLAGE HALL

(Registered Charity Number 285882)

Statement of INCOME and EXPENDITURE

for the year ended 31 December 2025

Notes INCOME Donations, Grants and Gift Aid 2 Grants Donations Gift Aid recovered Hall direct income 4 Letting fees Rents Fundraising 5 Miscellaneous Investment income Bank interest 6 TOTAL INCOME FOR THE YEAR EXPENDITURE Equipment Cost 7 Hall operating costs Building maintenance (excl. caretaker and cleaner) 8 Caretaker Cleaner & cleaning materials 9 Heating and lighting 10 Insurance Rates and waste collection Fire and Saftey Water and sewerage 11 Subscriptions and licences 12 Website Advertising Professional Fees Gifts & Sundries TOTAL EXPENDITURE FOR THE YEAR SURPLUS OF INCOME OVER EXPENDITURE/(EXCESS OF EXPENDITURE OVER INCOME)	2025 £ 1,700 330 - 21,634 3,505 - 486 £27,654 11,813 2,683 1,296 3,215 5,417 2,499 941 1,966 577 814 608 410 - 114 £32,353 (£4,699)	2024 £ 220 - 20,836 3,374 - 619
		£25,049
		- 2,550 1,144 3,549 4,962 2,674 830 278 448 406 1,502 385 - 183
		£18,911
		£6,138

Page 1

FERNHURST VILLAGE HALL

(Registered Charity Number 285882)

BALANCE SHEET

31 December 2025

CURRENT ASSETS 2025 2024 Notes £ £ £ £ Cash resources Lloyds Bank current account 14,713 19,898 Lloyds Bank savings account 15,000 8,508 Lloyds Fixed Interest Deposit 8,994 15,000 £38,707 £43,406 TOTAL ASSETS £38,707 £43,406 CAPITAL EMPLOYED Retained income Balance 1st January 2024 43,406 37,268 Surplus/(deficit) for year (4,699) 6,138 £38,707 £43,406 TOTAL CAPITAL ACCOUNTS £38,707 £43,406 Approved by the Trustees on the stated date and signed on their behalf: Julian Biggs, Chairman of Trustees Date: Witness Trustee: Print Name: Date: Page 2	CURRENT ASSETS 2025 2024 Notes £ £ £ £ Cash resources Lloyds Bank current account 14,713 19,898 Lloyds Bank savings account 15,000 8,508 Lloyds Fixed Interest Deposit 8,994 15,000 £38,707 £43,406 TOTAL ASSETS £38,707 £43,406 CAPITAL EMPLOYED Retained income Balance 1st January 2024 43,406 37,268 Surplus/(deficit) for year (4,699) 6,138 £38,707 £43,406 TOTAL CAPITAL ACCOUNTS £38,707 £43,406 Approved by the Trustees on the stated date and signed on their behalf: Julian Biggs, Chairman of Trustees Date: Witness Trustee: Print Name: Date: Page 2	CURRENT ASSETS 2025 2024 Notes £ £ £ £ Cash resources Lloyds Bank current account 14,713 19,898 Lloyds Bank savings account 15,000 8,508 Lloyds Fixed Interest Deposit 8,994 15,000 £38,707 £43,406 TOTAL ASSETS £38,707 £43,406 CAPITAL EMPLOYED Retained income Balance 1st January 2024 43,406 37,268 Surplus/(deficit) for year (4,699) 6,138 £38,707 £43,406 TOTAL CAPITAL ACCOUNTS £38,707 £43,406 Approved by the Trustees on the stated date and signed on their behalf: Julian Biggs, Chairman of Trustees Date: Witness Trustee: Print Name: Date: Page 2
		£43,406

FERNHURST VILLAGE HALL

(Registered Charity Number 285882)

Notes to the Financial Statements Year ended 31 December 2025

1 Accounting Policies

The accounts have been prepared in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities (SORP 2005), the Charities Act and other applicable accounting standards.

The Charity's AGM on 13th May 2014 agreed that the accounts for 2014 and onwards be prepared on a receipts and payments basis, as allowed by the Charity Commission when a charity's annual income is £250,000 or less.

Trustees are not entitled to be paid meeting or other expenses, but may be reimbursed for expenditure they incur on behalf of the Charity, on presentation of acceptable documentation.

Gift Aid is only reported when a claim to HM Revenue & Customs is settled.

2 Donations, Grants and Gift Aid

The village hall received a grant of £1,700 from Fernhurst Parish Council for the fiscal year 24/25. The

Grant was used for the replacement of the automatic double door mechanism which was faulty and updating the control panel. An application for the fiscal year 25/26 has been approved for updating the sound system in the hall.

Donations received of £300 from the revels committee, E Bendon £20 and D Cole £10.

3 Hall direct income

The hall rates are reviewed by the committee in the first quarter with an increase applying from 1st April

4 Fundraising

There were no major items of fundraising during the year.

5 Misc Income

There was no miscellaneous income during the year.

6 Investment income

Bank interest relates to funds held in a savings account with Lloyds Bank. The Charity does not hold any speculative investments.

7 Equipment costs

The committee has spent £4194 on updating front electric doors, £342 on a plate warmer, £395 on new pans and £6,882 on a sound system update. The Parish Council grant for the sound system we are expecting in 2026 is £2000. 8 Building maintenance (excluding caretaker and cleaner costs)

Building maintenance covers the expenses required to keep all the facilities and equipment in clean and good working order.

9 Cleaner

The hall is cleaned 3 days a week.

10 Heat and Light

Costs increased in 2025.

12 Subscriptions and Licenses

Subscriptions and licenses includes Chichester District Council license for alcohol, PPL music license and the Hallmaster Booking system

Page 3

FERNHURST VILLAGE HALL (Registered Charity Number 285882) "At the heart of the village"

ANNUAL FINANCIAL STATEMENTS

for the year ended 31st December 2025

2025 Income Excluding Grant 25,954 Running costs 20,540 Net Income 5,414 Equipment Costs: 11,813 Grants Received 1,700 Net Expense of Equipment 10,113 Net Income 5,414 Net Expense of Equipment(10,113) Net Cash Flow (4,699) Opening Bank 1.1.25 43,406 Net Cash Flow (4,699) Closing Bank 31.12.25 38,707 Investment/Savings Accou 23,994 Treasurers Account 14,713 38,707	2024 25049 18911
	6138

Equipment Expense January Paid for the Door ftngs upgrade. Novemeber Sound System December Plate Warmer, Pots and Pans	4000 6800 1000
	11800

Independent Examlnerfs Report to the Trustees of the FERNHURST VILLAGE HALL Registered Charity No: 285882 I report on the accounts of the Trust for the year ended 31 December 2025, which are set out on pages 1- 3. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of Ihe accounts. The charity's trustees consider that an audit is not required for this year under section 144(2} of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under sedion 145 of the 2011 Act. to follow the procedures laid down in the general Directions given by the Charity Commission under section 14S(S)(b) of the 2011 Act". and to state whether particular matters have come to my attention. asis of independent examinerfs report My examination was carried out in accordan wth the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a Gomparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examinefs statement In connection with my examination. no matter has come to my attention" 111 which gives me reasonable cause to believe that in any material respect the requirementS'. to keep accounting records in accordan with section 130 of the 2011 Act: and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met: or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. J I'(wQLts- Imke Sanderson Independent Examiner 1 Chesholt Close Femhurst Haslemere GU27 3EB Date.. Iq/o3l2b