LT700006 ## Trustees' Annual Report For the period **----- Start of picture text -----**
From (start date) 0 1 0 1 2 2 to end date 3 1 1 2 2 2
Section A Reference and administration details
Charity name 14th Canterbury Scout Group
Other names the charity is known by
Registered charity number (if any) 2 8 5 8 1 0
HQ registration number 3 5 9 0 8
Charity’s principal address 28 Victoria Road
Canterbury
Kent
Postcode C T 1 3 S Q
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Trustee Name Office (if any) Dates acted if not for whole year
1 Nicholas Thurston Chair
2 Mary Bentley Secretary
3 Sally-Anne Ritchie Treasurer Appointed July 2022
4 Catherine Hamilton-Woodthorpe Treasurer Resigned July 2022
5 David Bentley AGSL
6 Sarah Barry DGSL Appointed July 2022
7 Brian Buggins GSL Resigned July 2022
8 Philip Castle ABSL
9 Tabitha Castle
10 Matthew Wade
11 Olgun Chetin
12 Ross Buggins AESL Appointed July 2022
13 Andrea Hatfield GSA Appointed July 2022
14 Elena Garrett Appointed September 2022
15 Arthur Garrett Appointed September 2022
16
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Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of Advisor|Name|Address| |---|---|---| |Scrutineer|Iain Morris FCA|5 Leycroft Close, Canterbury Kent CT2 7LD| LT700006 |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
(e.g. appointed by, elected by)
(e.g. trust deed, constitution)
Type of governing document|The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.| Additional governance issues (optional information but encouraged as best practice) |You may choose to include additional information, where
relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee'
consideration of major risks and the systems and procedures to
manage them|The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the
Scout Group which is an educational charity. As charity
trustees they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Acting
Group Scout Leader, Deputy Group Scout Leader, individual
Section Leaders opted to take on the responsibility and
parent’s representation and aims to meet every 4 months.
Members of the Executive Committee aim to complete
_'Essential Information for Executive Committee'_training
within the first 5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
| |---|---| LT700006 |**Section B**|**Structure, governance and management (contd.)**| |---|---| ||The Group Executive Committee has identified the major
risks to which they believe the Group is exposed. The main
areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
owns three gargares for equipment storage and has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
The group has in place internal controls that are designed to
provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments.| LT700006 **----- Start of picture text -----**
Section C Objectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young
Summary of the objects of the charity set out in its governing
people in their personal development,
document
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in
which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
These are detailed in the Chair, GSL and Sections Annual
Reports contained in the Annual Report which includes this
Summary of the main activities in relation to these objects
Trustees Annual Report.
Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of All sections of the Group (Beavers, Cubs and Scouts) have
the charity during the year remained very active with a membership of 110 in
December 2022. Each section has held weekly meetings
during term time, following a structured program to actively
engage and support young people in their personal
development, empowering them to make a positive
contribution to society.
A whole Group camp took place in May. Each section has
organised numerous trips and nights away throughout
the year and has also come together for group social events
that include parents and the wider Scouting family. Activities
and events have been planned to be both enjoyable and
add value to the members.
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LT700006 **----- Start of picture text -----**
Section E Financial Review
Brief statement of the charity’s policy on reserves The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the Group
should hold a minimum sum equivalent to 9 months running
costs, circa £7,500, on top of the amount held by the
i di id l ti
The Group held reserves in excess of the minimum level
required for operating expenses. This excess is held to
support participants at major Scouting events such as the
World Scout Jamborees and enables the Group to keep
subscriptions at a minimal level which we consider to be
essential during the current cost of living inflation.
Having such reserves enables the Group to be in a strong
position to move forward.
Details of any funds materially in deficit N/A
(circumstances plus steps to eliminate)
Further financial review details (optional information)
• investment policy and objectives; The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
Section F Other Optional Information
Plans for future periods (details of any significant activities Open a Squirrel Drey section for 4-6 year old members.
planned to achieve them)
Section G Declaration
**----- End of picture text -----**
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|0
4
0
7
2
3
Acting Group Scout Leader
Treasurer
David Bentley
Sally-Anne Ritchie| |---|---| ## **14th CANTERBURY SCOUT GROUP SCOUT COUNCIL RECEIPTS & PAYMENTS ACCOUNT FOR THE PERIOD 1 January 2022 to 31 December 2022 Charity Account Number 285810 HQ Registration No. 35908** ||**This Year**|**This Year**|**This Year**|**Last Year**| |---|---|---|---|---| ||**General**|**Restricted**|**Total**|**Total**| ||**Funds**|**Funds**|**Funds**|**Funds**| ||**£**|**£**|**£**|**£**| |**Total Receipts for the year**|**27,068.38**|**756.00**|**27,824.38**|**16,049.95**| |**Total Payments for the year**|**23,757.01**|**756.00**|**24,513.01**|**14,425.99**| |**Net Receipts (payments) for the year**|**3,311.37**|**-**|**3,311.37**|**1,623.96**| |**Cash bank and funds last year end**|**27,159.95**|**1,559.31**|**28,719.26**|**27,095.30**| |**Transfer of funds**|**-**|**-**|**-**|-| |**Cash bank and funds this year end**|**30,471.32**|**1,559.31**|**32,030.63**|**28,719.26**| **14th CANTERBURY SCOUT GROUP SCOUT COUNCIL Receipts for the period 1 January 2022 to 31 December 2022 Charity Account No 285810 HQ Registration No. 35908** |**MEMBERSHIP SUBSCRIPTIONS**
Beavers
Cubs
Scouts
Explorers
**Total**
**INVESTMENT INCOME RECEIVED**
NS&I Account Interest
**Total**
**DONATIONS/GRANTS**
Gift Aid
Donations
**Total**|**This Year**
**This Year**
**Total**
**Previous**
**General**
**Restricted**
**This Year**
**Year**
**£**
**£**
**£**
**£**
3,506.00
-
3,506.00
3,003.00
2,925.00
-
2,925.00
2,970.00
2,296.00
-
2,296.00
1,377.00
1,593.00
-
1,593.00
2,043.25
**10,320.00**
**-**
**10,320.00**
**9,393.25**
10.89
-
10.89
1.17
**10.89**
**-**
**10.89**
**1.17**
1,626.76
-
1,626.76
862.55
620.00
456.00
1,076.00
15.00
**2,246.76**
**456.00**
**2,702.76**
**877.55**| |---|---| ## **14th CANTERBURY SCOUT GROUP SCOUT COUNCIL** ## **Receipts for the period 1 January 2022 to 31 December 2022 - continued** ## **Charity Account No 285810 HQ Registration No. 35908** |**ACTIVITIES (Sections)**
Beaver Trips/Activities
Beaver Sleepovers
Cubs Trips/Activities
Scouts Kent International Jamboree
**Total**
Group Spring Camp
**FUND RAISING**
Christmas Fair
Campfire Social
Slush sales
**Total**
**TRANSPORT FUND**
Donations
**Total**
**SUNDRY RECEIPTS**
Beavers Starter Packs
New Uniform Sales
Nearly New Uniform
Additional Badges
**Total**
**SPRING B/H CAMP**
**Total**|**This Year**
**This Year**
**Total**
**Previous**
**General**
**Restricted**
**This Year**
**Year**
**£**
**£**
**£**
**£**
98.00
-
98.00
375.00
920.00
**-**
920.00
792.50
1,405.00
-
1,405.00
1,091.50
6,330.00
-
6,330.00
1,530.00
**8,753.00**
**-**
**8,753.00**
**3,789.00**
3,702.00
-
3,702.00
-
**3,702.00**
**-**
**3,702.00**
**-**
.
1,029.73
-
1,029.73
1,046.98
15.00
-
15.00
-
-
300.00
300.00
-
**1,044.73**
**300.00**
**1,344.73**
**1,046.98**
-
-
-
20.00
**-**
**-**
**-**
**20.00**
252.00
-
252.00
360.00
730.00
-
730.00
562.00
-
-
-
-
9.00
-
9.00
-
**991.00**
**-**
**991.00**
**922.00**| |---|---| |**TOTAL RECEIPTS FOR THE YEAR**|**27,068.38**
**756.00**
**27,824.38**
**16,049.95**| ## **14th CANTERBURY SCOUT GROUP SCOUT COUNCIL** ## **Payments for the period 1 January 2022 to 31 December 2022 Charity Account No 285810 HQ Registration No. 35908** |**OPERATIONAL COSTS**
Capitation paid to District
Hire of Methodist Hall
Garage /equipment insurance
**Total**
**TRANSPORT/MINIBUS**
Tax/Insurance
Minibus Expenses
**Total**
**ADMINISTRATION**
IT Software
Subscriptions
Printing and Stationery
Repairs and Maintenance
**Total**
**PURCHASE OF EQUIPMENT**
Group equipment
Beavers equipment
Scouts equipment
**Total**
**ACTIVITIES (Sections)**
Beaver Activities/Trips
Beaver Sleepovers
Beaver Monday nights
Beaver Starter Packs
Cubs Monday nights
Cubs Trips/Activities/Sleepovers
Cubs investiture packs
Scout Activities
Scouts Kent International Jamboree
Campfire Social
**Total**
Group spring camp|**This Year**
**This Year**
**This Year**
**Previous**
**General**
**Restricted**
**Total**
**Year**
**£**
**£**
**£**
**£**
**5,832.00**
**-**
5,832.00
**5,050.00**
805.00
-
805.00
978.12
569.23
-
569.23
445.50
**7,206.23**
**-**
**7,206.23**
**6,473.62**
(46.82)
-
(46.82)
1,215.41
-
-
-
532.62
**(46.82)**
**-**
**(46.82)**
**1,748.03**
64.75
-
64.75
42.05
5.00
-
5.00
5.00
34.00
-
34.00
16.00
92.26
-
92.26
28.40
**196.01**
**-**
**196.01**
**91.45**
161.64
-
161.64
-
17.00
-
17.00
-
238.99
-
238.99
-
**417.63**
**-**
**417.63**
**-**
-
-
471.80
885.37
-
885.37
1,034.57
480.99
21.00
501.99
331.39
-
-
36.00
408.89
-
408.89
258.58
1,705.90
-
1,705.90
1,259.16
8.00
-
8.00
-
520.25
-
520.25
597.78
5,911.77
300.00
6,211.77
1,000.00
3,187.03
-
3,187.03
-
353.42
-
353.42
215.61
**13,461.62**
**321.00**
**13,782.62**
**5,204.89**| |---|---| ## **14th CANTERBURY SCOUT GROUP SCOUT COUNCIL** ## **Payments for the period 1 January 2022 to 31 December 2022 - continued** ## **Charity Account No 285810 HQ Registration No. 35908** |**OTHER EXPENSES**
Scout Shop Badges
Christmas Fair
AGM
Celebration event
Thank you gifts
Donations
**Total**
Scarves and Uniform|**This Year**
**This Year**
**This Year**
**Previous**
**General**
**Restricted**
**Total**
**Year**
**£**
**£**
**£**
**£**
984.15
-
984.15
168.30
834.00
-
834.00
739.70
-
-
-
-
(7.95)
-
(7.95)
-
281.81
-
281.81
-
320.33
435.00
755.33
-
110.00
-
110.00
-
**2,522.34**
**435.00**
**2,957.34**
**908.00**| |---|---| |**TOTAL PAYMENTS FOR THE YEAR**|**23,757.01**
**756.00**
**24,513.01**
**14,425.99**| |**MONETARY ASSETS**
**This Year**
**This Year**
**This Year**
**Previous**
**General**
**Restricted**
**Total**
**Year**
**£**
**£**
**£**
**£**
NatWest Current Account Scout Group
15,360.83
-
15,360.83
12,471.72
NS&I Savings Account Group
11,714.13
-
11,714.13
11,703.24
Current Account Beavers
892.96
-
892.96
790.05
Current Account Cubs
810.19
-
810.19
1,120.28
Current Account Scouts
3252.52
-
3,252.52
2,633.97
**14th CANTERBURY SCOUT GROUP SCOUT COUNCIL**
**Statement of Assets & Liabilities for the period ending 31 December 2022**
**Charity Account No 285810**|| |**Total**|**32,030.63**
**-**
**32,030.63**
**28,719.26**| |**RESTRICTED FUNDS**
**Balance**
**Income**
**Expenditure**
**Balance**
**1 Jan 2022**
**31 Dec 2022**
**£**
**£**
**£**
**£**
Transport Fund
1,405.00
-
-
1,405.00
World Scout Jamboree
154.31
-
-
154.31
**Total**
**1,559.31**
**-**
**-**
**1,559.31**
**NON-MONETARY ASSETS Assets for Charity's own use, shown at cost**
**Cost**
**Value**
**LANDS, BUILDINGS, MOTOR VEHICLE**
**£**
**£**
4,000.00
20,000.00
Motor Vehicles Minibus (acquired Sept 2017, relinquished to Age UK 2022 with 1
46,314.00
-
Scouting Equipment, Furniture, etc (acquired from1982 onwards)
31,330.77
36,971.50
**Total**
**81,644.77**
**56,971.50**
Garages, 6,7 Ulcombe Gardens, acquired 1982, Garage 9 Ulcombe Gardens
aquired 2015, combined acquisition cost [Deeds held in trust]|| The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 30 June 2022 and signed on their behalf by: Print name: Print name: Scrutineer's Report to the Trustees of the 14th CANTERBURY SCOUT GROUP SCOUT COUNCIL I report on the accounts of the GrouplDistrict for the year ended 3 1 December 2022 As the Group's trustees you are responsible for the preparation of the accounts.. you consider that nerther the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility wrthout carrying out an audit or independent examination to scrutinise the accounts and to report to you. In accordance with the direction5 given in the Group's constitution, I have scrutinised the records and the accounts set out on pages 18 to 21 In my opinion the accounts are in accordance with the records producèd to me and comply with the constitution. Name.. -.lain Morris FCA................................................................... Addres5: .....5 Leycroft Close............................................................. -.Canterbury......................................................................... ..Kent...................................................................................... Date.. ..CT2 7LD............................................................................. .